Real-time
Two-way sync
Changes in Marketo or Rillet instantly reflect in both systems. No stale data, no manual imports.
Marketing ⇄ Accounting and finance
Marketo to Rillet integration — real-time, two-way sync
Keep Marketo and Rillet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Marketo and Rillet
Put revenue reality behind every campaign: Rillet and Marketo share the same customers, contacts, and billing status in real time, in both directions.
Rillet records the money — who pays, how much, and whether they are current; Marketo decides who hears from the business and what they hear. The two overlap wherever the same customers and contacts matter to both, and when that overlap is bridged by CSV exports or an overnight batch, campaigns target on stale billing data and finance works from lists marketing has already changed underneath it.
Stacksync syncs Invoice, Credit Memo, Bill, Journal Entry in Rillet with Programs and Program Members, Smart Campaigns, Leads, Companies in Marketo field by field, in real time, and in both directions. You decide which system owns which fields — finance keeps the revenue and payment truth, marketing keeps consent and engagement — and Stacksync keeps every copy consistent and resolves conflicts by rules you set.
Common use cases
- 01 Keep customers and invoices aligned between Rillet and a CRM so finance and sales work from the same account records.
- 02 Mirror journal entries and contract revenue data into a warehouse for board and ARR reporting.
- 03 Two-way sync Marketo Leads with a Postgres or warehouse table, matched on email, so RevOps queries and updates marketing profiles in SQL while marketers keep working in Marketo.
- 04 Extract Marketo Activities (opens, clicks, form fills, Data Value Changes) through Bulk Activity Extract or Get Lead Activities into a warehouse for lead scoring and multi-touch attribution.
Common sync patterns
Revenue and billing signals reach the audience
Plan tier, spend, or payment status from Rillet lands on the matching record in Marketo, so segments and targeting reflect who actually pays and how much.
One customer and contact list
Where both systems keep customer or contact records, an edit on either side propagates to the other, ending dual maintenance and the drift it creates.
Where Marketo captures new people: clean records flow to finance
Registrants, form fills, or leads created in Marketo create or update the matching customer or contact in Rillet, so billing and reporting start from accurate details without re-entry.
What you can sync between Marketo and Rillet
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Marketo objects | Rillet objects | How this pairing syncs | |
|---|---|---|---|
| Companies Company records linked to Leads via a company link field; read and upserted through /rest/v1/companies.json, typically mastered in a CRM or ERP and written into Marketo for account context. | Customer Synced with incremental and full sync per the Stacksync docs. | Companies is specific to Marketo and Customer to Rillet — each maps to any object or custom field on the other side. | |
| Opportunities and Opportunity Roles Revenue objects synced via /rest/v1/opportunities.json and /rest/v1/opportunities/roles.json; roles associate an opportunity with a Lead, so pipeline data can drive nurture and scoring. | Vendor Synced with incremental and full sync per the Stacksync docs. | Opportunities and Opportunity Roles is specific to Marketo and Vendor to Rillet — each maps to any object or custom field on the other side. | |
| Custom Objects Auxiliary data tables described via /rest/v1/customobjects.json and read/written via /rest/v1/customobjects/{apiName}.json, linked to Leads by a dedupe/link field so campaigns branch on records like purchases or subscriptions. | Invoice Synced with incremental and full sync per the Stacksync docs. | Custom Objects is specific to Marketo and Invoice to Rillet — each maps to any object or custom field on the other side. | |
| Activities and Lead Changes Engagement feed (opens, clicks, form fills, Data Value Changes) read via GET /rest/v1/activities.json using a paging token from /rest/v1/activities/pagingtoken.json (sinceDatetime), plus Get Lead Changes and Get Deleted Leads; read-only, also available via async Bulk Activity Extract. | Credit Memo Synced with incremental and full sync per the Stacksync docs. | Activities and Lead Changes is specific to Marketo and Credit Memo to Rillet — each maps to any object or custom field on the other side. | |
| Static Lists Named static lists; read via /rest/v1/lists.json, with Leads added or removed via POST and DELETE on /rest/v1/lists/{listId}/leads.json to control campaign membership from lifecycle logic computed downstream. | Bill Synced with incremental and full sync per the Stacksync docs. | Static Lists is specific to Marketo and Bill to Rillet — each maps to any object or custom field on the other side. | |
| Programs and Program Members Marketing programs read via /rest/v1/programs.json; program membership and member status managed via /rest/v1/leads/programs/{programId}.json and the program status endpoint for acquisition and attribution reporting. | Journal Entry Synced with incremental and full sync per the Stacksync docs. | Programs and Program Members is specific to Marketo and Journal Entry to Rillet — each maps to any object or custom field on the other side. |
How changes propagate between Marketo and Rillet
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Marketo Rillet Interval-based propagation
DetectionStacksync polls Marketo for changes on an incremental schedule, reading only records changed since the previous pass. Polling: Get Lead Changes and Get Lead Activities from a paging token seeded by a sinceDatetime, plus Get Deleted Leads, or Bulk Extract filtered on.
DeliveryEach detected change is written to Rillet through its API, with automatic retries and rate-limit backoff.
Rillet Marketo Sub-second propagation
DetectionRillet pushes changes as they happen — webhook events backed by change data capture. Near real-time updates via change tracking.
DeliveryEach detected change is written to Marketo through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Marketo: Interactive calls are capped at 100 per 20 seconds (error 606) and a maximum of 10 concurrent calls (error 615) per instance, neither increasable; a default daily quota of 50,000 calls (increasable, resets midnight CST) applies. Bulk Extract shares a 500 MB/day export quota across data types with at most 2 concurrent jobs and 10 queued.
- Rillet: Subject to the platform's API rate limits.
What ships with Marketo ⇄ Rillet
Connect Marketo and Rillet for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Marketo–Rillet connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Marketo or Rillet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Marketo or Rillet record.
Observability
Monitoring
Track your Marketo ⇄ Rillet sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Marketo and Rillet.
How the Marketo and Rillet connectors work
Marketo
- Integration surface
- Marketo REST API (JSON over HTTPS) for Leads, Companies, Opportunities, Custom Objects, Activities, Lists, Programs, and Campaigns, plus an asynchronous Bulk Import (leads) and Bulk Extract (leads/activities/program members/custom objects) API and an Asset REST API for emails, forms, and landing pages
- Authentication
- OAuth 2.0 client_credentials (2-legged): GET the Identity URL /oauth/token?grant_type=client_credentials with a Custom Service client_id and client_secret to receive an access token valid for 3600 seconds, then send it as Authorization: Bearer on each call. The instance base URL is https://{munchkinId}.mktorest.com; passing the token as an access_token query parameter is deprecated (removal July 31, 2026).
- Change detection
- Polling: Get Lead Changes and Get Lead Activities from a paging token seeded by a sinceDatetime, plus Get Deleted Leads, or Bulk Extract filtered on createdAt/updatedAt. Marketo's Webhooks are Smart Campaign flow-step outbound HTTP calls to a URL, not a general record-change subscription, so there is no push feed of arbitrary CRUD.
- Capabilities
- read · write
- Rate limits
- Interactive calls are capped at 100 per 20 seconds (error 606) and a maximum of 10 concurrent calls (error 615) per instance, neither increasable; a default daily quota of 50,000 calls (increasable, resets midnight CST) applies. Bulk Extract shares a 500 MB/day export quota across data types with at most 2 concurrent jobs and 10 queued.
Rillet
- Integration surface
- REST API (OpenAPI-specified, with production and sandbox environments)
- Authentication
- API key generated in Rillet (Organization Setting -> API Access); uncheck Read Only for bidirectional sync, check Read Only for one-way sync
- Change detection
- Near real-time updates via change tracking; incremental sync per object, with delete detection (some objects checked every 1h or 4h)
- Capabilities
- read · write · CDC · webhooks
- Rate limits
- Subject to the platform's API rate limits.
How it works
How to connect Marketo to Rillet — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Marketo and Rillet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Marketo
connected
Rillet
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Marketo and Rillet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Marketo ⇄ RilletCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Marketo RilletCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Marketo and Rillet integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Marketo and Rillet: authenticate both systems, choose the objects to sync (such as Marketo's Companies and Opportunities and Opportunity Roles), map fields visually, and changes propagate both ways in milliseconds — no code required.
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On the Rillet side: Invoice, Credit Memo, Bill, Journal Entry, plus custom fields where Rillet exposes them. On the Marketo side: Programs and Program Members, Smart Campaigns, Leads, Companies. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
-
Common patterns for Marketo and Rillet: Revenue and billing signals reach the audience; One customer and contact list; Where Marketo captures new people: clean records flow to finance. Plan tier, spend, or payment status from Rillet lands on the matching record in Marketo, so segments and targeting reflect who actually pays and how much.
-
Marketo: Marketo REST API (JSON over HTTPS) for Leads, Companies, Opportunities, Custom Objects, Activities, Lists, Programs, and Campaigns, plus an asynchronous Bulk Import (leads) and Bulk Extract (leads/activities/program members/custom objects) API and an Asset REST API for emails, forms, and landing pages. Authentication: OAuth 2.0 client_credentials (2-legged): GET the Identity URL /oauth/token?grant_type=client_credentials with a Custom Service client_id and client_secret to receive an access token valid for 3600 seconds, then send it as Authorization: Bearer on each call. The instance base URL is https://{munchkinId}.mktorest.com; passing the token as an access_token query parameter is deprecated (removal July 31, 2026). Rillet: REST API (OpenAPI-specified, with production and sandbox environments). Authentication: API key generated in Rillet (Organization Setting -> API Access); uncheck Read Only for bidirectional sync, check Read Only for one-way sync. Stacksync manages authentication, retries, and rate limits on both sides.
-
Rillet: Rillet is built for SaaS companies, with a general ledger organized around automated revenue recognition and month-end close. Marketo: Leads deduplicate on email address by default (or a configured dedupe field / Marketo id), and POST /rest/v1/leads.json with action createOrUpdate upserts against that key, so records without a match key create duplicates. Stacksync's field mapping accounts for these differences between Marketo and Rillet without custom code.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
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