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Human resources ⇄ ERP

Jobvite to QAD ERP integration — real-time, two-way sync

Keep Jobvite and QAD ERP in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Jobvite and QAD ERP

Sync the workers, org structure, and cost centers that QAD ERP and Jobvite share in real time, so the people Jobvite manages stay current in the system that runs finance and operations.

Jobvite is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. QAD ERP runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.

Stacksync syncs General ledger transactions, Items, Customers, Suppliers in QAD ERP with Employee, Attachment, Offer, Candidate in Jobvite field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while QAD ERP keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.

Common use cases

  • 01 Consolidate data from multiple QAD instances, per plant or region, into one reporting database.
  • 02 Sync items, customers, and orders between QAD and a CRM so sales teams work outside ERP screens.
  • 03 Sync Employee roster data into Jobvite with POST /employee to power employee-referral matching and internal-mobility postings.
  • 04 Two-way sync Candidate records and their Workflow Status between Jobvite and a Postgres database so recruiting-ops teams query and update pipeline data in SQL.

Common sync patterns

Where Jobvite runs payroll: labor cost in the books

Pay and compensation data from Jobvite posts into QAD ERP as labor cost, so finance sees workforce spend without re-entering it by hand.

Where Jobvite is the worker system of record: one employee master

When a worker is hired, moved, or offboarded in Jobvite, the matching employee record in QAD ERP is created, updated, or deactivated, so the business system reflects the workforce as it actually is.

New hires ready to transact in QAD ERP

A new person set up in Jobvite becomes an employee record in QAD ERP in time to submit expenses, enter time, or approve a purchase, without waiting on manual setup.

What you can sync between Jobvite and QAD ERP

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Jobvite objects QAD ERP objects How this pairing syncs
Workflow Status The pipeline stage per application (Screen, Interview, Offer, Hired); updated through POST /candidate/updateCandidates to advance records. Work orders Production records replicated for scheduling and shop-floor analytics Workflow Status is specific to Jobvite and Work orders to QAD ERP — each maps to any object or custom field on the other side.
New Hire Hired-candidate records surfaced in the candidate feed and via the candidate hired webhook; commonly written into an HRIS or onboarding tool. Inventory balances Stock levels by site and location, synced for multi-plant visibility New Hire is specific to Jobvite and Inventory balances to QAD ERP — each maps to any object or custom field on the other side.
Employee Employee roster pushed through POST /employee (Onboard sync), used for referral matching and internal-mobility job postings. General ledger transactions Financial postings exported for consolidated reporting Employee is specific to Jobvite and General ledger transactions to QAD ERP — each maps to any object or custom field on the other side.
Attachment Resumes, cover letters, and files attached to a candidate; synced out to object storage or a document management system. Items Item master records shared with CRM, e-commerce, and planning systems Attachment is specific to Jobvite and Items to QAD ERP — each maps to any object or custom field on the other side.
Offer Offer state tied to an application (extended, accepted, declined); read out for offer-acceptance reporting and written to downstream comp or HR systems. Customers Account records kept consistent with the sales team's CRM Offer is specific to Jobvite and Customers to QAD ERP — each maps to any object or custom field on the other side.
Candidate Read from the candidate feed (GET /candidate) and written back via POST /candidate/updateCandidates to change status, notes, and disposition on each record. Suppliers Vendor master data aligned with procurement and AP automation tools Candidate is specific to Jobvite and Suppliers to QAD ERP — each maps to any object or custom field on the other side.

How changes propagate between Jobvite and QAD ERP

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Jobvite QAD ERP Sub-second propagation

DetectionJobvite notifies Stacksync of record changes through webhook events. A candidate hired webhook, configured per customer by a Jobvite rep, POSTs to a custom URL on hire/offer-accepted events.

DeliveryEach detected change is written to QAD ERP through its API, with automatic retries and rate-limit backoff.

QAD ERP Jobvite Interval-based propagation

DetectionStacksync polls QAD ERP for changes on an incremental schedule, reading only records changed since the previous pass. Polling on the API surface.

DeliveryEach detected change is written to Jobvite through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Jobvite: Roughly 15 requests per minute and 850 per hour, reset at midnight Pacific, with per-endpoint daily caps (e.g. 20,000/day candidate GET/PUT, 500/day employee sync); 429 on exceed.
  • QAD ERP: Subject to instance capacity and the platform's API limits.
What ships with Jobvite ⇄ QAD ERP

Connect Jobvite and QAD ERP for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Jobvite–QAD ERP connection.

Real-time

Two-way sync

Changes in Jobvite or QAD ERP instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Jobvite or QAD ERP data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Jobvite or QAD ERP record.

Observability

Monitoring

Track your Jobvite ⇄ QAD ERP sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Jobvite and QAD ERP.

How the Jobvite and QAD ERP connectors work

Jobvite

Integration surface
REST API (JSON) with candidate, requisition (job), and employee feed endpoints under https://api.jobvite.com/{version}
Authentication
API key (api) and secret (sc) plus company ID (companyId), sent in request headers since Jobvite's April 1, 2024 move from URL-query to header-based auth. Credentials are provisioned per customer by Jobvite Support.
Change detection
A candidate hired webhook, configured per customer by a Jobvite rep, POSTs to a custom URL on hire/offer-accepted events; otherwise Stacksync polls the candidate and job feeds on a schedule and diffs results, since records carry no per-item modified-date filter.
Capabilities
read · write · webhooks
Rate limits
Roughly 15 requests per minute and 850 per hour, reset at midnight Pacific, with per-endpoint daily caps (e.g. 20,000/day candidate GET/PUT, 500/day employee sync); 429 on exceed.
Jobvite setup guide

QAD ERP

Integration surface
REST APIs plus the QXtend XML integration framework
Authentication
instance credentials; specifics depend on the deployment and version
Change detection
polling on the API surface; document-based event exchange available through QXtend in supported configurations
Capabilities
read · write
Rate limits
subject to instance capacity and the platform's API limits
How it works

How to connect Jobvite to QAD ERP — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Jobvite and QAD ERP with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Jobvite connected
    QAD ERP connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Jobvite and QAD ERP objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Jobvite ⇄ QAD ERP
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Jobvite QAD ERP
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Jobvite and QAD ERP integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 505 integrations available for Jobvite and QAD ERP.

Popular · 8 of 505
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