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Human resources ⇄ ERP

Greenhouse to Odoo integration — real-time, two-way sync

Keep Greenhouse and Odoo in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Greenhouse and Odoo

Sync the workers, org structure, and cost centers that Odoo and Greenhouse share in real time, so the people Greenhouse manages stay current in the system that runs finance and operations.

Greenhouse is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. Odoo runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.

Stacksync syncs Employees (hr.employee), Projects and Tasks (project.project / project.task), Contacts (res.partner), Sales Orders (sale.order) in Odoo with Offers, Scorecards, Scheduled Interviews, Users in Greenhouse field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while Odoo keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.

Common use cases

  • 01 Mirror invoices and journal entries into a warehouse for consolidated financial reporting across entities.
  • 02 Keep product and price list data aligned between Odoo and storefronts or marketplaces.
  • 03 Stream Jobs, Departments, and Offices into a reporting database for recruiting funnel and time-to-fill dashboards.
  • 04 Export Scorecards and Scheduled Interviews to a data warehouse to analyze interviewer load and interview outcomes.

Common sync patterns

New hires ready to transact in Odoo

A new person set up in Greenhouse becomes an employee record in Odoo in time to submit expenses, enter time, or approve a purchase, without waiting on manual setup.

One org structure

Departments, cost centers, and locations that both systems reference stay in agreement, so labor cost, approvals, and reporting in Odoo roll up to the same structure Greenhouse maintains.

Reporting lines drive approvals

Manager and reporting-hierarchy changes in Greenhouse keep expense and purchase approval chains in Odoo pointed at the right people.

What you can sync between Greenhouse and Odoo

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Greenhouse objects Odoo objects How this pairing syncs
Users Greenhouse users (recruiters, hiring managers); read and written, and referenced by the On-Behalf-Of header on every write. Sales Orders (sale.order) Quotations and confirmed orders synced with e-commerce and external CRMs. Users is specific to Greenhouse and Sales Orders (sale.order) to Odoo — each maps to any object or custom field on the other side.
Departments and Offices Org structure attached to Jobs; read and written to keep reporting hierarchies aligned with an HRIS or warehouse. Invoices (account.move) Customer invoices and journal entries synced with accounting and reporting tools. Departments and Offices is specific to Greenhouse and Invoices (account.move) to Odoo — each maps to any object or custom field on the other side.
Candidates Person records with contact details, tags, and custom fields; read and written via Harvest, often created from sourcing or enrichment pipelines. Products (product.template / product.product) Catalog and variant data distributed to storefronts and quoting tools. Candidates is specific to Greenhouse and Products (product.template / product.product) to Odoo — each maps to any object or custom field on the other side.
Applications Links a Candidate to a Job; carries current stage, status, and source. Movable, rejectable, and hireable through Harvest write calls. CRM Leads (crm.lead) Leads and opportunities synced with marketing and enrichment systems. Applications is specific to Greenhouse and CRM Leads (crm.lead) to Odoo — each maps to any object or custom field on the other side.
Jobs Requisitions with openings, hiring team, departments, and offices; created and patched via Harvest, read out for funnel and time-to-fill reporting. Purchase Orders (purchase.order) Procurement documents shared with supplier-facing systems. Jobs is specific to Greenhouse and Purchase Orders (purchase.order) to Odoo — each maps to any object or custom field on the other side.
Offers Offer records tied to an Application with status and custom offer fields; readable and patchable, commonly synced to HRIS on hire. Inventory Transfers (stock.picking) Delivery and receipt operations synced for fulfillment visibility. Offers is specific to Greenhouse and Inventory Transfers (stock.picking) to Odoo — each maps to any object or custom field on the other side.

How changes propagate between Greenhouse and Odoo

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Greenhouse Odoo Sub-second propagation

DetectionGreenhouse notifies Stacksync of record changes through webhook events. HMAC-SHA256 signed webhooks for candidate, application, job, and interview events, plus polling list endpoints with created_after / updated_after /.

DeliveryEach detected change is written to Odoo through its API, with automatic retries and rate-limit backoff.

Odoo Greenhouse Sub-second propagation

DetectionOdoo notifies Stacksync of record changes through webhook events. Polling on the write_date timestamp every record carries.

DeliveryEach detected change is written to Greenhouse through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Greenhouse: Harvest enforces a per-integration limit over a rolling 10-second window (X-RateLimit-Limit, commonly 50 requests / 10s for approved integrations); responses carry X-RateLimit-Remaining and, on a 429, X-RateLimit-Reset and Retry-After.
  • Odoo: Self-hosted instances have no fixed rate limits; Odoo Online is subject to the platform's fair-use limits.
What ships with Greenhouse ⇄ Odoo

Connect Greenhouse and Odoo for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Greenhouse–Odoo connection.

Real-time

Two-way sync

Changes in Greenhouse or Odoo instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Greenhouse or Odoo data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Greenhouse or Odoo record.

Observability

Monitoring

Track your Greenhouse ⇄ Odoo sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Greenhouse and Odoo.

How the Greenhouse and Odoo connectors work

Greenhouse

Integration surface
Harvest REST API (plus read-only Job Board API and the Ingestion API for bulk candidate import)
Authentication
HTTP Basic Auth with a Harvest API key (key as username, blank password, colon appended then Base64-encoded); write calls require an On-Behalf-Of header naming the Greenhouse user
Change detection
HMAC-SHA256 signed webhooks for candidate, application, job, and interview events, plus polling list endpoints with created_after / updated_after / last_activity_after filters
Capabilities
read · write · webhooks
Rate limits
Harvest enforces a per-integration limit over a rolling 10-second window (X-RateLimit-Limit, commonly 50 requests / 10s for approved integrations); responses carry X-RateLimit-Remaining and, on a 429, X-RateLimit-Reset and Retry-After.
Greenhouse setup guide

Odoo

Integration surface
XML-RPC and JSON-RPC external API exposing the full ORM (search_read, create, write, unlink)
Authentication
Database user credentials or per-user API keys
Change detection
Polling on the write_date timestamp every record carries; recent versions can also send outbound webhooks from automation rules
Capabilities
read · write · webhooks
Rate limits
Self-hosted instances have no fixed rate limits; Odoo Online is subject to the platform's fair-use limits
How it works

How to connect Greenhouse to Odoo — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Greenhouse and Odoo with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Greenhouse connected
    Odoo connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Greenhouse and Odoo objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Greenhouse ⇄ Odoo
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Greenhouse Odoo
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Greenhouse and Odoo integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 520 integrations available for Greenhouse and Odoo.

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