Real-time
Two-way sync
Changes in Greenhouse or Rootstock ERP instantly reflect in both systems. No stale data, no manual imports.
Human resources ⇄ ERP
Greenhouse to Rootstock ERP integration — real-time, two-way sync
Keep Greenhouse and Rootstock ERP in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Greenhouse and Rootstock ERP
Sync the workers, org structure, and cost centers that Rootstock ERP and Greenhouse share in real time, so the people Greenhouse manages stay current in the system that runs finance and operations.
Greenhouse is the system of record for people: who was hired, which department and location they sit in, who they report to, and how they are paid. Rootstock ERP runs finance and operations, and much of what it does depends on that same information, from booking labor cost to approving an expense report to staffing a project. Where the two are bridged by re-keying or an overnight file, each side spends the day out of step, with new hires missing from the systems they need and leavers still active where they should not be.
Stacksync syncs Items / Products, Bills of Material, Inventory Balances, Receipts and Shipments in Rootstock ERP with Candidates, Applications, Jobs, Offers in Greenhouse field by field, in real time, and in both directions. You decide which system owns which fields, so the people side stays authoritative for worker data while Rootstock ERP keeps its own accounting and operational detail, and every change made in one is reflected in the other within seconds instead of at the next batch run.
Common use cases
- 01 Sync inventory availability by site to e-commerce storefronts so promised dates reflect real stock.
- 02 Push confirmed sales orders to a 3PL or WMS and write shipment confirmations back to Rootstock.
- 03 Two-way sync Candidates and Applications with Postgres so recruiting-ops apps read and update stage, status, and custom fields in SQL while recruiters stay in Greenhouse.
- 04 Write enriched or sourced Candidates from external tools into Greenhouse and keep contact fields refreshed as data changes.
Common sync patterns
Reporting lines drive approvals
Manager and reporting-hierarchy changes in Greenhouse keep expense and purchase approval chains in Rootstock ERP pointed at the right people.
Where Greenhouse runs payroll: labor cost in the books
Pay and compensation data from Greenhouse posts into Rootstock ERP as labor cost, so finance sees workforce spend without re-entering it by hand.
Where Greenhouse is the worker system of record: one employee master
When a worker is hired, moved, or offboarded in Greenhouse, the matching employee record in Rootstock ERP is created, updated, or deactivated, so the business system reflects the workforce as it actually is.
What you can sync between Greenhouse and Rootstock ERP
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Greenhouse objects | Rootstock ERP objects | How this pairing syncs | |
|---|---|---|---|
| Jobs Requisitions with openings, hiring team, departments, and offices; created and patched via Harvest, read out for funnel and time-to-fill reporting. | Inventory Balances On-hand quantities by site and location, synced to storefronts and WMS. | Jobs is specific to Greenhouse and Inventory Balances to Rootstock ERP — each maps to any object or custom field on the other side. | |
| Offers Offer records tied to an Application with status and custom offer fields; readable and patchable, commonly synced to HRIS on hire. | Receipts and Shipments Inbound and outbound transactions synced to logistics and 3PL systems. | Offers is specific to Greenhouse and Receipts and Shipments to Rootstock ERP — each maps to any object or custom field on the other side. | |
| Scorecards Interviewer feedback and ratings tied to interviews; read-only in Harvest, exported to a warehouse for interview analytics. | Salesforce Accounts and Contacts Shared CRM masters in the same org, so customer data needs no separate ERP sync. | Scorecards is specific to Greenhouse and Salesforce Accounts and Contacts to Rootstock ERP — each maps to any object or custom field on the other side. | |
| Scheduled Interviews Interview events with interviewers, times, and rooms; full create/update/delete support for calendar and reporting syncs. | Sales Orders Order headers and lines synced to fulfillment, invoicing, and reporting systems. | Scheduled Interviews is specific to Greenhouse and Sales Orders to Rootstock ERP — each maps to any object or custom field on the other side. | |
| Users Greenhouse users (recruiters, hiring managers); read and written, and referenced by the On-Behalf-Of header on every write. | Work Orders Manufacturing execution records synced to MES, scheduling, and analytics tools. | Users is specific to Greenhouse and Work Orders to Rootstock ERP — each maps to any object or custom field on the other side. | |
| Departments and Offices Org structure attached to Jobs; read and written to keep reporting hierarchies aligned with an HRIS or warehouse. | Purchase Orders Procurement documents synced with supplier portals and AP systems. | Departments and Offices is specific to Greenhouse and Purchase Orders to Rootstock ERP — each maps to any object or custom field on the other side. |
How changes propagate between Greenhouse and Rootstock ERP
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Greenhouse Rootstock ERP Sub-second propagation
DetectionGreenhouse notifies Stacksync of record changes through webhook events. HMAC-SHA256 signed webhooks for candidate, application, job, and interview events, plus polling list endpoints with created_after / updated_after /.
DeliveryEach detected change is written to Rootstock ERP through its API, with automatic retries and rate-limit backoff.
Rootstock ERP Greenhouse Sub-second propagation
DetectionChanges in Rootstock ERP are captured at the source via change data capture — no polling loop against its API. Salesforce Change Data Capture on Rootstock custom objects where enabled (entity selection limits apply).
DeliveryEach detected change is written to Greenhouse through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Greenhouse: Harvest enforces a per-integration limit over a rolling 10-second window (X-RateLimit-Limit, commonly 50 requests / 10s for approved integrations); responses carry X-RateLimit-Remaining and, on a 429, X-RateLimit-Reset and Retry-After.
- Rootstock ERP: Consumes the Salesforce org's daily API request allocation, shared with other integrations.
What ships with Greenhouse ⇄ Rootstock ERP
Connect Greenhouse and Rootstock ERP for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Greenhouse–Rootstock ERP connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Greenhouse or Rootstock ERP data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Greenhouse or Rootstock ERP record.
Observability
Monitoring
Track your Greenhouse ⇄ Rootstock ERP sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Greenhouse and Rootstock ERP.
How the Greenhouse and Rootstock ERP connectors work
Greenhouse
- Integration surface
- Harvest REST API (plus read-only Job Board API and the Ingestion API for bulk candidate import)
- Authentication
- HTTP Basic Auth with a Harvest API key (key as username, blank password, colon appended then Base64-encoded); write calls require an On-Behalf-Of header naming the Greenhouse user
- Change detection
- HMAC-SHA256 signed webhooks for candidate, application, job, and interview events, plus polling list endpoints with created_after / updated_after / last_activity_after filters
- Capabilities
- read · write · webhooks
- Rate limits
- Harvest enforces a per-integration limit over a rolling 10-second window (X-RateLimit-Limit, commonly 50 requests / 10s for approved integrations); responses carry X-RateLimit-Remaining and, on a 429, X-RateLimit-Reset and Retry-After.
Rootstock ERP
- Integration surface
- Salesforce Platform APIs (REST, SOAP, Bulk) — Rootstock data lives in Salesforce custom objects
- Authentication
- OAuth 2.0 (standard Salesforce connected app flows)
- Change detection
- Salesforce Change Data Capture on Rootstock custom objects where enabled (entity selection limits apply); SOQL polling on SystemModstamp as fallback
- Capabilities
- read · write · CDC
- Rate limits
- Consumes the Salesforce org's daily API request allocation, shared with other integrations
How it works
How to connect Greenhouse to Rootstock ERP — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Greenhouse and Rootstock ERP with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Greenhouse
connected
Rootstock ERP
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Greenhouse and Rootstock ERP objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Greenhouse ⇄ Rootstock ERPCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Greenhouse Rootstock ERPCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Greenhouse and Rootstock ERP integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Greenhouse and Rootstock ERP: authenticate both systems, choose the objects to sync (such as Greenhouse's Jobs and Offers), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Change detection on Greenhouse: HMAC-SHA256 signed webhooks for candidate, application, job, and interview events, plus polling list endpoints with created_after / updated_after / last_activity_after filters. On Rootstock ERP: Salesforce Change Data Capture on Rootstock custom objects where enabled (entity selection limits apply); SOQL polling on SystemModstamp as fallback. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
-
On the Rootstock ERP side: Items / Products, Bills of Material, Inventory Balances, Receipts and Shipments, plus custom fields where Rootstock ERP exposes them. On the Greenhouse side: Candidates, Applications, Jobs, Offers. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Greenhouse and Rootstock ERP: Reporting lines drive approvals; Where Greenhouse runs payroll: labor cost in the books; Where Greenhouse is the worker system of record: one employee master. Manager and reporting-hierarchy changes in Greenhouse keep expense and purchase approval chains in Rootstock ERP pointed at the right people.
-
Greenhouse: Harvest REST API (plus read-only Job Board API and the Ingestion API for bulk candidate import). Authentication: HTTP Basic Auth with a Harvest API key (key as username, blank password, colon appended then Base64-encoded); write calls require an On-Behalf-Of header naming the Greenhouse user. Rootstock ERP: Salesforce Platform APIs (REST, SOAP, Bulk) — Rootstock data lives in Salesforce custom objects. Authentication: OAuth 2.0 (standard Salesforce connected app flows). Stacksync manages authentication, retries, and rate limits on both sides.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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