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Database ⇄ Human resources

Firebase to Jobvite integration — real-time, two-way sync

Keep Firebase and Jobvite in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Firebase and Jobvite

Put your workforce data where your apps can reach it: Firebase and Jobvite share the same people, positions, and org structure in real time.

Jobvite is the system of record for the people side of the business — employees, candidates, roles, and the org structure around them. Firebase is where internal tools, dashboards, provisioning jobs, and analytics actually read and store records. The overlap is the workforce itself: Candidate, Requisition (Job), Application, Workflow Status in Jobvite need to exist as queryable Cloud Functions Triggers, Firestore Collections, Firestore Documents, Subcollections in Firebase before an app can act on them. When that bridge is a nightly export or a hand-run CSV, every downstream system spends the day working from a roster that has already moved on.

Stacksync syncs Cloud Functions Triggers, Firestore Collections, Firestore Documents, Subcollections in Firebase with Candidate, Requisition (Job), Application, Workflow Status in Jobvite field by field, in real time. You decide which system owns which fields — Jobvite typically owns identity and org attributes, while operational or computed values can flow back the other way — and Stacksync keeps every copy consistent, matching records on a stable key and resolving conflicts by rules you set.

The result is one live picture of the workforce on both sides: HR keeps its source of truth, and the database keeps a current mirror that internal apps, reports, and access controls can trust without a batch window in between.

Common use cases

  • 01 Replace one-off Cloud Functions export code with managed, continuous sync.
  • 02 Sync Firestore user and account documents into a CRM so go-to-market teams see live product data.
  • 03 Sync Employee roster data into Jobvite with POST /employee to power employee-referral matching and internal-mobility postings.
  • 04 Two-way sync Candidate records and their Workflow Status between Jobvite and a Postgres database so recruiting-ops teams query and update pipeline data in SQL.

Common sync patterns

Reporting and analytics on current data

Candidate, Requisition (Job), Application, Workflow Status replicate into Firebase where they join operational tables, so headcount, roles, and status reports run on the live state without manual pulls.

Org and structure stay aligned

Groups, departments, managers, and reporting lines from Jobvite stay consistent in Firebase, so hierarchy-driven logic and permissions don't drift.

Computed and operational fields flow back

Values assembled or corrected in Firebase write onto the matching record in Jobvite where those fields are writable, keeping the people system enriched.

What you can sync between Firebase and Jobvite

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Firebase objects Jobvite objects How this pairing syncs
Firestore Collections Top-level groupings of documents that a sync maps to tables or SaaS objects. New Hire Hired-candidate records surfaced in the candidate feed and via the candidate hired webhook; commonly written into an HRIS or onboarding tool. Firestore Collections is specific to Firebase and New Hire to Jobvite — each maps to any object or custom field on the other side.
Firestore Documents Schemaless JSON-like records, the primary unit synced to and from external systems. Employee Employee roster pushed through POST /employee (Onboard sync), used for referral matching and internal-mobility job postings. Firestore Documents is specific to Firebase and Employee to Jobvite — each maps to any object or custom field on the other side.
Subcollections Nested collections under documents, typically flattened into related tables during sync. Attachment Resumes, cover letters, and files attached to a candidate; synced out to object storage or a document management system. Subcollections is specific to Firebase and Attachment to Jobvite — each maps to any object or custom field on the other side.
Realtime Database Nodes JSON tree paths in the older Realtime Database, synced by path. Offer Offer state tied to an application (extended, accepted, declined); read out for offer-acceptance reporting and written to downstream comp or HR systems. Realtime Database Nodes is specific to Firebase and Offer to Jobvite — each maps to any object or custom field on the other side.
Authentication Users User accounts read into CRMs and warehouses for customer records. Candidate Read from the candidate feed (GET /candidate) and written back via POST /candidate/updateCandidates to change status, notes, and disposition on each record. Authentication Users is specific to Firebase and Candidate to Jobvite — each maps to any object or custom field on the other side.
Cloud Storage Objects Files referenced from documents; usually synced as metadata plus URLs. Requisition (Job) Job openings created or updated through POST /job and read from GET /jobFeed; maps to opening tables in an ATS reporting warehouse. Cloud Storage Objects is specific to Firebase and Requisition (Job) to Jobvite — each maps to any object or custom field on the other side.

How changes propagate between Firebase and Jobvite

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Firebase Jobvite Interval-based propagation

DetectionStacksync polls Firebase for changes on an incremental schedule, reading only records changed since the previous pass. Real-time snapshot listeners on Firestore queries and Cloud Functions triggers on document changes.

DeliveryEach detected change is written to Jobvite through its API, with automatic retries and rate-limit backoff.

Jobvite Firebase Sub-second propagation

DetectionJobvite notifies Stacksync of record changes through webhook events. A candidate hired webhook, configured per customer by a Jobvite rep, POSTs to a custom URL on hire/offer-accepted events.

DeliveryEach detected change is written to Firebase through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Firebase: Subject to Firestore's documented operation quotas and per-document write throughput limits.
  • Jobvite: Roughly 15 requests per minute and 850 per hour, reset at midnight Pacific, with per-endpoint daily caps (e.g. 20,000/day candidate GET/PUT, 500/day employee sync); 429 on exceed.
What ships with Firebase ⇄ Jobvite

Connect Firebase and Jobvite for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Firebase–Jobvite connection.

Real-time

Two-way sync

Changes in Firebase or Jobvite instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Firebase or Jobvite data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Firebase or Jobvite record.

Observability

Monitoring

Track your Firebase ⇄ Jobvite sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Firebase and Jobvite.

How the Firebase and Jobvite connectors work

Firebase

Integration surface
REST and gRPC APIs, typically accessed through the Firebase Admin SDK
Authentication
Google service account credentials (IAM) for server-side access; Firebase Auth tokens for client contexts
Change detection
Real-time snapshot listeners on Firestore queries and Cloud Functions triggers on document changes
Capabilities
read · write
Rate limits
Subject to Firestore's documented operation quotas and per-document write throughput limits

Jobvite

Integration surface
REST API (JSON) with candidate, requisition (job), and employee feed endpoints under https://api.jobvite.com/{version}
Authentication
API key (api) and secret (sc) plus company ID (companyId), sent in request headers since Jobvite's April 1, 2024 move from URL-query to header-based auth. Credentials are provisioned per customer by Jobvite Support.
Change detection
A candidate hired webhook, configured per customer by a Jobvite rep, POSTs to a custom URL on hire/offer-accepted events; otherwise Stacksync polls the candidate and job feeds on a schedule and diffs results, since records carry no per-item modified-date filter.
Capabilities
read · write · webhooks
Rate limits
Roughly 15 requests per minute and 850 per hour, reset at midnight Pacific, with per-endpoint daily caps (e.g. 20,000/day candidate GET/PUT, 500/day employee sync); 429 on exceed.
Jobvite setup guide
How it works

How to connect Firebase to Jobvite — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Firebase and Jobvite with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Firebase connected
    Jobvite connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Firebase and Jobvite objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Firebase ⇄ Jobvite
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Firebase Jobvite
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Firebase and Jobvite integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 532 integrations available for Firebase and Jobvite.

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