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Database ⇄ Human resources

Elasticsearch to Jobvite integration — real-time, two-way sync

Keep Elasticsearch and Jobvite in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Elasticsearch and Jobvite

Put your workforce data where your apps can reach it: Elasticsearch and Jobvite share the same people, positions, and org structure in real time.

Jobvite is the system of record for the people side of the business — employees, candidates, roles, and the org structure around them. Elasticsearch is where internal tools, dashboards, provisioning jobs, and analytics actually read and store records. The overlap is the workforce itself: Candidate, Requisition (Job), Application, Workflow Status in Jobvite need to exist as queryable Index templates, Indices, Documents, Index mappings in Elasticsearch before an app can act on them. When that bridge is a nightly export or a hand-run CSV, every downstream system spends the day working from a roster that has already moved on.

Stacksync syncs Index templates, Indices, Documents, Index mappings in Elasticsearch with Candidate, Requisition (Job), Application, Workflow Status in Jobvite field by field, in real time. You decide which system owns which fields — Jobvite typically owns identity and org attributes, while operational or computed values can flow back the other way — and Stacksync keeps every copy consistent, matching records on a stable key and resolving conflicts by rules you set.

The result is one live picture of the workforce on both sides: HR keeps its source of truth, and the database keeps a current mirror that internal apps, reports, and access controls can trust without a batch window in between.

Common use cases

  • 01 Sync CRM accounts and contacts into an Elasticsearch index to power internal search across customer records.
  • 02 Push product catalog data from an ERP or commerce database into Elasticsearch for storefront search.
  • 03 Two-way sync Candidate records and their Workflow Status between Jobvite and a Postgres database so recruiting-ops teams query and update pipeline data in SQL.
  • 04 Write New Hire records into an HRIS or onboarding system the moment a candidate is marked hired, driven by Jobvite's candidate hired webhook.

Common sync patterns

Mirror people records into the database

Records maintained in Jobvite land as queryable Index templates, Indices, Documents, Index mappings in Elasticsearch, so internal apps and dashboards read live data instead of a periodic export.

One directory of record

When a person record is added, changed, or deactivated in either system, the matching row in the other stays current, ending dual maintenance.

Reporting and analytics on current data

Candidate, Requisition (Job), Application, Workflow Status replicate into Elasticsearch where they join operational tables, so headcount, roles, and status reports run on the live state without manual pulls.

What you can sync between Elasticsearch and Jobvite

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Elasticsearch objects Jobvite objects How this pairing syncs
Ingest pipelines Server-side transforms applied to documents as a sync writes them. Application Links a candidate to one requisition with its workflow state; read for pipeline reporting and status written back through the candidate update call. Ingest pipelines is specific to Elasticsearch and Application to Jobvite — each maps to any object or custom field on the other side.
Index templates Reusable settings and mappings applied automatically to new indices a sync creates. Workflow Status The pipeline stage per application (Screen, Interview, Offer, Hired); updated through POST /candidate/updateCandidates to advance records. Index templates is specific to Elasticsearch and Workflow Status to Jobvite — each maps to any object or custom field on the other side.
Indices Target containers for synced records; each holds a table-like collection of JSON documents. New Hire Hired-candidate records surfaced in the candidate feed and via the candidate hired webhook; commonly written into an HRIS or onboarding tool. Indices is specific to Elasticsearch and New Hire to Jobvite — each maps to any object or custom field on the other side.
Documents The unit of sync; JSON records created, updated, and deleted by _id. Employee Employee roster pushed through POST /employee (Onboard sync), used for referral matching and internal-mobility job postings. Documents is specific to Elasticsearch and Employee to Jobvite — each maps to any object or custom field on the other side.
Index mappings Field type definitions that determine how synced fields are indexed and queried. Attachment Resumes, cover letters, and files attached to a candidate; synced out to object storage or a document management system. Index mappings is specific to Elasticsearch and Attachment to Jobvite — each maps to any object or custom field on the other side.
Aliases Stable read/write names that let a sync cut over between index versions without downtime. Offer Offer state tied to an application (extended, accepted, declined); read out for offer-acceptance reporting and written to downstream comp or HR systems. Aliases is specific to Elasticsearch and Offer to Jobvite — each maps to any object or custom field on the other side.

How changes propagate between Elasticsearch and Jobvite

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Elasticsearch Jobvite Interval-based propagation

DetectionStacksync polls Elasticsearch for changes on an incremental schedule, reading only records changed since the previous pass. Polling on timestamp or sequence fields.

DeliveryEach detected change is written to Jobvite through its API, with automatic retries and rate-limit backoff.

Jobvite Elasticsearch Sub-second propagation

DetectionJobvite notifies Stacksync of record changes through webhook events. A candidate hired webhook, configured per customer by a Jobvite rep, POSTs to a custom URL on hire/offer-accepted events.

DeliveryEach detected change is written to Elasticsearch through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Elasticsearch: No fixed request quota; throughput is bounded by cluster sizing, thread pools, and bulk queue capacity.
  • Jobvite: Roughly 15 requests per minute and 850 per hour, reset at midnight Pacific, with per-endpoint daily caps (e.g. 20,000/day candidate GET/PUT, 500/day employee sync); 429 on exceed.
What ships with Elasticsearch ⇄ Jobvite

Connect Elasticsearch and Jobvite for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Elasticsearch–Jobvite connection.

Real-time

Two-way sync

Changes in Elasticsearch or Jobvite instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Elasticsearch or Jobvite data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Elasticsearch or Jobvite record.

Observability

Monitoring

Track your Elasticsearch ⇄ Jobvite sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Elasticsearch and Jobvite.

How the Elasticsearch and Jobvite connectors work

Elasticsearch

Integration surface
REST API (JSON over HTTP)
Authentication
API keys or basic authentication; Elastic Cloud also issues service account tokens
Change detection
Polling on timestamp or sequence fields; Elasticsearch does not expose a native change feed or webhooks
Capabilities
read · write
Rate limits
No fixed request quota; throughput is bounded by cluster sizing, thread pools, and bulk queue capacity

Jobvite

Integration surface
REST API (JSON) with candidate, requisition (job), and employee feed endpoints under https://api.jobvite.com/{version}
Authentication
API key (api) and secret (sc) plus company ID (companyId), sent in request headers since Jobvite's April 1, 2024 move from URL-query to header-based auth. Credentials are provisioned per customer by Jobvite Support.
Change detection
A candidate hired webhook, configured per customer by a Jobvite rep, POSTs to a custom URL on hire/offer-accepted events; otherwise Stacksync polls the candidate and job feeds on a schedule and diffs results, since records carry no per-item modified-date filter.
Capabilities
read · write · webhooks
Rate limits
Roughly 15 requests per minute and 850 per hour, reset at midnight Pacific, with per-endpoint daily caps (e.g. 20,000/day candidate GET/PUT, 500/day employee sync); 429 on exceed.
Jobvite setup guide
How it works

How to connect Elasticsearch to Jobvite — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Elasticsearch and Jobvite with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Elasticsearch connected
    Jobvite connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Elasticsearch and Jobvite objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Elasticsearch ⇄ Jobvite
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Elasticsearch Jobvite
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Elasticsearch and Jobvite integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
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ISO 27001
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DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 520 integrations available for Elasticsearch and Jobvite.

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