Real-time
Two-way sync
Changes in Egnyte or Smartsheet instantly reflect in both systems. No stale data, no manual imports.
Storage ⇄ Business productivity
Egnyte to Smartsheet integration — real-time, two-way sync
Keep Egnyte and Smartsheet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Egnyte and Smartsheet
Land the records and documents that build up in Smartsheet into Egnyte as they are created, and surface Egnyte's file details on the Smartsheet records that point to them, without an export job to maintain.
Smartsheet and Egnyte hold different kinds of data. Smartsheet carries records and the activity around them — the tickets, messages, orders, or issues a team works through, often with documents attached. Egnyte holds files and the metadata that describes them. Where the two meet is narrow but real: much of what Smartsheet produces has to be kept somewhere durable, and many of the files Egnyte stores are the very documents Smartsheet's records point to.
Stacksync syncs Discussions and Comments, Users and Groups, Sheets, Rows in Smartsheet with Groups, Permissions, Links, Metadata in Egnyte in real time. Records and attachments created in Smartsheet are written into Egnyte as objects or files within seconds of being created. In the other direction, the metadata Egnyte keeps about those files — name, location, owner, modified date — flows back onto the matching record in Smartsheet, so people see the current document without leaving the tool. Field-level mapping controls exactly what crosses over and in which direction, so you keep a durable copy of what matters without an extract to schedule or a nightly dump that leaves the copy a day behind.
Common use cases
- 01 Mirror Users and Groups from an HR system or directory so sheet sharing and workspace access stay aligned with headcount changes.
- 02 Trigger downstream actions in an operational database when a Row's status Cell changes, using sheet webhooks for near-real-time updates.
- 03 Two-way sync of Files and Folders between Egnyte and an operational database or another content store, keeping the folder hierarchy aligned.
- 04 Write custom Metadata such as classification tags and project fields onto Files and Folders from a governance or DMS system, and read it back for reporting.
Common sync patterns
Where Egnyte holds the source documents: file details on the record
A file's name, location, owner, and modified date from Egnyte sync onto the matching record in Smartsheet, so whoever is working there sees the current version without switching tools.
A copy that outlives the tool
A continuously synced copy in Egnyte preserves records and documents even as they age out of Smartsheet or get changed inside it, so history stays intact and reachable.
Feed a data lake or downstream pipeline
Structured records from Smartsheet land in Egnyte as objects a data lake, search index, or processing pipeline can read, without a custom extract to build and babysit.
What you can sync between Egnyte and Smartsheet
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Egnyte objects | Smartsheet objects | How this pairing syncs | |
|---|---|---|---|
| Users Accounts managed via the Users API; provisioned, updated, and deactivated in sync with an HRIS or identity provider. | Rows Records inside a sheet, each with createdAt/modifiedAt and cells keyed by columnId; the primary unit synced to and from external tables. | Users is specific to Egnyte and Rows to Smartsheet — each maps to any object or custom field on the other side. | |
| Groups Groups and membership managed via the Groups API; kept aligned with directory or IdP groups that drive folder access. | Columns Define sheet schema and cell type (TEXT_NUMBER, DATE, CONTACT_LIST, PICKLIST, CHECKBOX); read via the API so field mappings can be generated. | Groups is specific to Egnyte and Columns to Smartsheet — each maps to any object or custom field on the other side. | |
| Permissions Folder permissions listed, set, and removed via the Permissions API; effective permission for a user/folder is computable. | Cells Row-by-column values; writes must match the column type and no single cell can exceed 4,000 characters. | Permissions is specific to Egnyte and Cells to Smartsheet — each maps to any object or custom field on the other side. | |
| Links Shared file and folder links created, listed, and revoked via the Links API; useful for governing and auditing external sharing. | Reports Read-only roll-ups spanning multiple sheets; pulled into a warehouse for cross-sheet reporting, capped at 50,000 rows. | Links is specific to Egnyte and Reports to Smartsheet — each maps to any object or custom field on the other side. | |
| Metadata Custom metadata keys and project fields on files/folders via the Metadata API; written for classification and read back for reporting. | Attachments Files linked to rows or sheets; posting one carries a 10x rate cost, so bulk file sync is throttled to 30 per minute. | Metadata is specific to Egnyte and Attachments to Smartsheet — each maps to any object or custom field on the other side. | |
| Events and Audit reports File, login, permission, and sharing activity read via the Events API and Audit Reporting API; consumed read-only for compliance. | Discussions and Comments Threaded comments on rows and sheets; read out to sync collaboration history or activity into another system. | Events and Audit reports is specific to Egnyte and Discussions and Comments to Smartsheet — each maps to any object or custom field on the other side. |
How changes propagate between Egnyte and Smartsheet
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Egnyte Smartsheet Sub-second propagation
DetectionEgnyte notifies Stacksync of record changes through webhook events. Events API polled with an incremental cursor (Egnyte recommends an interval of 5 minutes or more), or Webhooks push notifications for fs, metadata,.
DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.
Smartsheet Egnyte Sub-second propagation
DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.
DeliveryEach detected change is written to Egnyte through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Egnyte: Auto-generated keys default to 2 requests/second and 1,000 requests/day, enforced per access token; monitor X-Accesstoken-Qps-Current/Allotted and X-Accesstoken-Quota-Current headers; higher limits on request.
- Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
What ships with Egnyte ⇄ Smartsheet
Connect Egnyte and Smartsheet for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Egnyte–Smartsheet connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Egnyte or Smartsheet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Egnyte or Smartsheet record.
Observability
Monitoring
Track your Egnyte ⇄ Smartsheet sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Egnyte and Smartsheet.
How the Egnyte and Smartsheet connectors work
Egnyte
- Integration surface
- REST Public API (pubapi/v1) with File System, Users, Groups, Permissions, Links, Metadata, Events, and Webhooks endpoints
- Authentication
- OAuth 2.0 scoped access tokens (Authorization Code or Implicit for partner apps, Resource Owner Password for internal apps, Refresh Token flow); token sent in the Authorization header
- Change detection
- Events API polled with an incremental cursor (Egnyte recommends an interval of 5 minutes or more), or Webhooks push notifications for fs, metadata, permission, and comment events
- Capabilities
- read · write · webhooks
- Rate limits
- Auto-generated keys default to 2 requests/second and 1,000 requests/day, enforced per access token; monitor X-Accesstoken-Qps-Current/Allotted and X-Accesstoken-Quota-Current headers; higher limits on request
Smartsheet
- Integration surface
- REST API (v2.0)
- Authentication
- OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
- Change detection
- Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
How it works
How to connect Egnyte to Smartsheet — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Egnyte and Smartsheet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Egnyte
connected
Smartsheet
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Egnyte and Smartsheet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Egnyte ⇄ SmartsheetCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Egnyte SmartsheetCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Egnyte and Smartsheet integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Egnyte and Smartsheet: authenticate both systems, choose the objects to sync (such as Egnyte's Users and Groups), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Egnyte and Smartsheet connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Egnyte–Smartsheet integration in-house.
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Yes — Stacksync ships production-grade connectors for both Egnyte and Smartsheet. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Egnyte: Events API polled with an incremental cursor (Egnyte recommends an interval of 5 minutes or more), or Webhooks push notifications for fs, metadata, permission, and comment events. On Smartsheet: Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Smartsheet side: Discussions and Comments, Users and Groups, Sheets, Rows, plus custom fields where Smartsheet exposes them. On the Egnyte side: Groups, Permissions, Links, Metadata. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 502 integrations available for Egnyte and Smartsheet.
Popular · 7 of 502
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Egnyte ⇄ GitHub -
Egnyte ⇄ Atlassian -
Egnyte ⇄ Braze -
Egnyte ⇄ ConnectWise -
Smartsheet ⇄ Sharepoint -
Smartsheet ⇄ Amazon S3 -
Smartsheet ⇄ Box
No integrations match .
