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Human resources ⇄ Accounting and finance

BambooHR to Navan integration — real-time, two-way sync

Keep BambooHR and Navan in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect BambooHR and Navan

Keep the employee, department, and cost records that Navan and BambooHR share consistent in real time, so the finance system and the people system stop drifting apart.

Navan runs the money side of the company: who gets paid, what it costs, and which part of the business the cost belongs to. BambooHR runs the people side: who works here, which team they sit in, and how their employment changes over time. The two overlap on the same people and the same org structure, because every employee is also a payee and every department is also a cost center. When that overlap is maintained by hand, a new hire, a transfer, or a termination has to be keyed twice, and the two systems start to disagree about who is active and where the cost lands.

Stacksync syncs Card Transactions, Connect Transactions, Manual Transactions, Bookings in Navan with Custom Tables, Reports, Employees, Job Information in BambooHR bi-directionally and in real time. A person added, updated, or deactivated on either side appears on the other within seconds, with field-level mapping and conflict resolution in place of CSV exports and nightly batch jobs.

That matters most when money follows a people event. A hire that finance can pay, a leaver whose access ends, a transfer that redirects cost to the right team, all happen from one change instead of two, so headcount and spend reconcile from the same set of records.

Common use cases

  • 01 Sync Card Transactions and Manual Transactions into Postgres or a warehouse so finance analyzes corporate spend in SQL without manual CSV exports.
  • 02 Push coded expense transactions into an accounting system, then set their ERP sync status in Navan so the same records are not exported twice.
  • 03 Sync Employees and Employment Status to identity and IT systems so new hires are provisioned and departures deactivated automatically.
  • 04 Read Job Information and Departments into an ERP or planning tool so headcount, cost centers, and org structure stay current.

Common sync patterns

One employee identity

A person's name, ID, or contact details corrected in either system update the other, so finance and HR reference the same person instead of maintaining two versions.

Department and cost-center alignment

The org structure maintained in BambooHR keeps the departments or cost centers in Navan current, so spend and headcount roll up the same way.

Status changes propagate

A role, department, or employment-status change in either system updates the other within seconds, so cost allocation, access, and reporting reflect the current state.

What you can sync between BambooHR and Navan

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

BambooHR objects Navan objects How this pairing syncs
Departments and Divisions Org-structure list values; synced to keep cost centers and team groupings consistent across ERP, identity, and analytics systems. Repayments, Fees, and Adjustments Money-movement records including repayments, FX and platform fees, and credit or debit memos; read-only for reconciliation ledgers. Departments and Divisions is specific to BambooHR and Repayments, Fees, and Adjustments to Navan — each maps to any object or custom field on the other side.
Custom Tables Company-specific effective-dated tables (assets, training, certifications); rows read and written so custom HR data isn't trapped in the HRIS. Users Employee and cardholder records referenced by every transaction; usually provisioned from an HRIS and used to map spend to people and departments. Custom Tables is specific to BambooHR and Users to Navan — each maps to any object or custom field on the other side.
Reports Saved company reports retrievable via API; read out on a schedule to feed a warehouse without rebuilding field-by-field queries. Card Transactions Navan physical and virtual card spend; read via GET, then GL codes, cost centers, and ERP sync status are written back per transaction through the transaction update endpoint. Reports is specific to BambooHR and Card Transactions to Navan — each maps to any object or custom field on the other side.
Employees The core person record with personal and work fields; read out to identity, payroll, and IT systems, and written back from recruiting or onboarding tools. Connect Transactions External and personal card feed matched into Navan; retrieved read-only and coded with custom-field values through the transaction update endpoint. Employees is specific to BambooHR and Connect Transactions to Navan — each maps to any object or custom field on the other side.
Job Information Effective-dated job title, department, division, location, and reporting line; synced so org charts and provisioning systems track internal moves. Manual Transactions Out-of-pocket reimbursements and payroll submissions; synced for approval and reimbursement, then GL-coded back into Navan. Job Information is specific to BambooHR and Manual Transactions to Navan — each maps to any object or custom field on the other side.
Compensation Effective-dated pay rate, schedule, and change reason; read into planning and payroll systems with access restricted to authorized fields. Bookings Flight, hotel, rail, and car reservations from the Booking API; pulled read-only by createdFrom/createdTo date range for trip and travel-spend reporting. Compensation is specific to BambooHR and Bookings to Navan — each maps to any object or custom field on the other side.

How changes propagate between BambooHR and Navan

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

BambooHR Navan Sub-second propagation

DetectionBambooHR notifies Stacksync of record changes through webhook events. The Get Updated Employee IDs endpoint (last-changed timestamps) returns employees inserted, updated, or deleted since a cursor for efficient polling.

DeliveryEach detected change is written to Navan through its API, with automatic retries and rate-limit backoff.

Navan BambooHR Sub-second propagation

DetectionNavan notifies Stacksync of record changes through webhook events. Navan's Expense API supports webhooks for transaction and expense events.

DeliveryEach detected change is written to BambooHR through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • BambooHR: Requests are rate-limited per API key with standard REST throttling (429 on excess); bulk reads are best done through saved Reports or the updated-IDs delta endpoint rather than per-employee calls.
  • Navan: Requests are throttled with HTTP 429 and Navan recommends retrying with exponential backoff; the Expense/Public API must first be enabled per account by Navan.
What ships with BambooHR ⇄ Navan

Connect BambooHR and Navan for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every BambooHR–Navan connection.

Real-time

Two-way sync

Changes in BambooHR or Navan instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever BambooHR or Navan data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single BambooHR or Navan record.

Observability

Monitoring

Track your BambooHR ⇄ Navan sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between BambooHR and Navan.

How the BambooHR and Navan connectors work

BambooHR

Integration surface
BambooHR API (REST, per-company subdomain)
Authentication
API key per user over HTTP Basic auth (key as username), scoped to that user's permission level in BambooHR; OAuth/OpenID available for SSO-enabled apps
Change detection
The Get Updated Employee IDs endpoint (last-changed timestamps) returns employees inserted, updated, or deleted since a cursor for efficient polling; webhooks can fire on monitored field changes
Capabilities
read · write · webhooks
Rate limits
Requests are rate-limited per API key with standard REST throttling (429 on excess); bulk reads are best done through saved Reports or the updated-IDs delta endpoint rather than per-employee calls.

Navan

Integration surface
REST (Expense API and Booking API)
Authentication
OAuth 2.0 client-credentials flow; an admin creates a client_id and client_secret under Settings > Integrations and exchanges them at Navan's OAuth token endpoint for a short-lived bearer token that is refreshed on expiry (separate US and EU regional hosts)
Change detection
Navan's Expense API supports webhooks for transaction and expense events; sync engines also poll GET endpoints with date-range and updatedAt filters (createdFrom/createdTo for bookings) to backfill history and reconcile. There is no database-level CDC.
Capabilities
read · write · webhooks
Rate limits
Requests are throttled with HTTP 429 and Navan recommends retrying with exponential backoff; the Expense/Public API must first be enabled per account by Navan.
How it works

How to connect BambooHR to Navan — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate BambooHR and Navan with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    BambooHR connected
    Navan connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the BambooHR and Navan objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · BambooHR ⇄ Navan
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    BambooHR Navan
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

BambooHR and Navan integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 409 integrations available for BambooHR and Navan.

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