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Business productivity ⇄ ERP

Asana to DEAR Inventory integration — real-time, two-way sync

Keep Asana and DEAR Inventory in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Asana and DEAR Inventory

Bridge the tools people work in and the system the business runs on: real-time, two-way sync between Asana and DEAR Inventory.

The ERP holds the records the business is run on, and it is rarely where day-to-day work happens. Asana is closer to the work, and the two often need the same facts about the same people, organizations, and transactions. Bridging them by hand, or by nightly file transfer, leaves each side out of date for hours at a time.

Stacksync syncs Teams / Workspaces, Tasks, Projects, Sections in Asana with Stock adjustments and transfers, Assemblies / Production, Locations, Products in DEAR Inventory bi-directionally and in real time, with field-level mapping and rules for which system wins on conflict. Changes made where the work happens reach the system of record within seconds, and the reverse.

Common use cases

  • 01 Two-way sync of Tasks and their Custom fields between an Asana project and Postgres so ops teams work in SQL while project owners stay in Asana.
  • 02 Write closed deals or new orders from a CRM or ERP into Asana Tasks to launch delivery, onboarding, or fulfillment projects automatically.
  • 03 Keep supplier and purchase order data aligned with the accounting system for accrual accuracy.
  • 04 Sync stock levels and product data to e-commerce storefronts and a CRM so sales quotes reflect real availability.

Common sync patterns

Where DEAR Inventory is the HR or people system of record

Worker and organization data from DEAR Inventory stays current in Asana, so the tools people use daily reflect the org as it actually is.

Master data corrections travel

A customer, supplier, or contact detail corrected in either system updates the other, ending duplicate maintenance.

Where Asana faces customers and DEAR Inventory carries account records

Order, invoice, or account status from DEAR Inventory appears alongside the customer in Asana, so front-line teams answer from live data.

What you can sync between Asana and DEAR Inventory

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Asana objects DEAR Inventory objects How this pairing syncs
Teams / Workspaces Organizational containers that hold projects and members; used to scope which projects a given sync covers. Locations Warehouses and bins that scope stock levels and fulfillment. Teams / Workspaces is specific to Asana and Locations to DEAR Inventory — each maps to any object or custom field on the other side.
Tasks The primary unit of work and main record; created, updated, completed, and deleted via REST and synced two-way. Subtasks are Tasks with a parent reference. Products SKU records with pricing, suppliers, and bill-of-material links; the master data most syncs start from. Tasks is specific to Asana and Products to DEAR Inventory — each maps to any object or custom field on the other side.
Projects Collections of Tasks with a layout (list, board, timeline, calendar); each project maps to a synced table scope and its custom fields define the mapping. Stock levels Per-location availability derived from inventory transactions; read-heavy in storefront syncs. Projects is specific to Asana and Stock levels to DEAR Inventory — each maps to any object or custom field on the other side.
Sections Ordered groupings of Tasks within a project; synced as a grouping attribute or category field on the row. Sale orders Customer orders through their pick/pack/ship lifecycle; synced with storefronts and CRMs. Sections is specific to Asana and Sale orders to DEAR Inventory — each maps to any object or custom field on the other side.
Custom fields Typed fields (text, number, enum, multi-enum, date, people) defined at project or workspace level; mapped to database columns, with enum values written by option GID. Purchase orders Supplier orders and receiving records synced with accounting and planning tools. Custom fields is specific to Asana and Purchase orders to DEAR Inventory — each maps to any object or custom field on the other side.
Stories Comments and activity entries on a Task; read out for history and reporting or written back as comments. Customers Buyer records aligned with CRM and accounting counterparts. Stories is specific to Asana and Customers to DEAR Inventory — each maps to any object or custom field on the other side.

How changes propagate between Asana and DEAR Inventory

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Asana DEAR Inventory Sub-second propagation

DetectionAsana notifies Stacksync of record changes through webhook events. Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete.

DeliveryEach detected change is written to DEAR Inventory through its API, with automatic retries and rate-limit backoff.

DEAR Inventory Asana Sub-second propagation

DetectionDEAR Inventory notifies Stacksync of record changes through webhook events. Polling with modified-since filters.

DeliveryEach detected change is written to Asana through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Asana: Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.
  • DEAR Inventory: Subject to the platform's per-account API rate limits.
What ships with Asana ⇄ DEAR Inventory

Connect Asana and DEAR Inventory for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Asana–DEAR Inventory connection.

Real-time

Two-way sync

Changes in Asana or DEAR Inventory instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Asana or DEAR Inventory data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Asana or DEAR Inventory record.

Observability

Monitoring

Track your Asana ⇄ DEAR Inventory sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Asana and DEAR Inventory.

How the Asana and DEAR Inventory connectors work

Asana

Integration surface
REST API (app.asana.com/api/1.0, JSON responses), plus resource-scoped Webhooks and a sync-token Events API
Authentication
OAuth 2.0 for multi-user apps, Personal Access Tokens (PATs) for single-account use and testing, and organization-scoped Service Accounts (Enterprise) for admin-level access
Change detection
Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete; the sync-token Events API returns incremental changes on a task or project when webhooks are not used
Capabilities
read · write · webhooks
Rate limits
Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.

DEAR Inventory

Integration surface
REST API
Authentication
Account ID plus application key sent as request headers
Change detection
Polling with modified-since filters; webhook notifications for sale and purchase events are available on subscriptions that include the Automation module
Capabilities
read · write · webhooks
Rate limits
Subject to the platform's per-account API rate limits
How it works

How to connect Asana to DEAR Inventory — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Asana and DEAR Inventory with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Asana connected
    DEAR Inventory connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Asana and DEAR Inventory objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Asana ⇄ DEAR Inventory
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Asana DEAR Inventory
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Asana and DEAR Inventory integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 413 integrations available for Asana and DEAR Inventory.

Popular · 7 of 413
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