Real-time
Two-way sync
Changes in Smartsheet or TiDB instantly reflect in both systems. No stale data, no manual imports.
Business productivity ⇄ Database
Smartsheet to TiDB integration — real-time, two-way sync
Keep Smartsheet and TiDB in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Smartsheet and TiDB
Mirror Smartsheet's data into TiDB so your own code can read and write it like any other table, with changes flowing both ways in seconds.
Engineers integrate with tools like Smartsheet through APIs, which means auth, pagination, rate limits, webhooks, and retry logic, all maintained forever and all different for every tool. Meanwhile the data would be trivial to use if it simply lived in TiDB.
Stacksync mirrors Attachments, Discussions and Comments, Users and Groups, Sheets from Smartsheet into Databases, Tables, Views, Columns in TiDB and keeps both sides in sync in real time. Your services query the database directly, and inserts or updates your code makes flow back into Smartsheet, so the tool and the database never disagree.
Common use cases
- 01 Write records from a CRM or ERP into Smartsheet Rows so ops teams manage intake and status in a grid, then push status Cells back to the source.
- 02 Pull Reports and Sheets into a warehouse for cross-project reporting and dashboards without manual CSV exports.
- 03 Stream row-level changes to a warehouse or Kafka via CDC for near-real-time analytics
- 04 Serve mixed transactional and analytical workloads on synced data using TiFlash columnar replicas
Common sync patterns
Automate Smartsheet from your codebase
Write to the synced tables in TiDB and Stacksync propagates the change into Smartsheet, replacing custom integration code.
React to changes as they happen
Updates in Smartsheet arrive as row changes in TiDB, so triggers, jobs, and services can respond in near real time.
One integration pattern for the whole stack
Every synced tool looks the same from the database, so each new integration is configuration, not a new codebase.
What you can sync between Smartsheet and TiDB
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Smartsheet objects | TiDB objects | How this pairing syncs | |
|---|---|---|---|
| Columns Define sheet schema and cell type (TEXT_NUMBER, DATE, CONTACT_LIST, PICKLIST, CHECKBOX); read via the API so field mappings can be generated. | Columns MySQL-compatible types mapped to fields in the paired system. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. | |
| Sheets The core container; each sheet has typed columns, rows, and a modifiedAt stamp. Stacksync treats a sheet as a table and syncs its rows two-way. | Indexes Secondary indexes that keep incremental sync queries efficient. | Sheets is specific to Smartsheet and Indexes to TiDB — each maps to any object or custom field on the other side. | |
| Rows Records inside a sheet, each with createdAt/modifiedAt and cells keyed by columnId; the primary unit synced to and from external tables. | Sequences Server-side ID generation relevant when external systems write rows. | Rows is specific to Smartsheet and Sequences to TiDB — each maps to any object or custom field on the other side. | |
| Cells Row-by-column values; writes must match the column type and no single cell can exceed 4,000 characters. | Databases MySQL-style schemas addressed by any MySQL-compatible client. | Cells is specific to Smartsheet and Databases to TiDB — each maps to any object or custom field on the other side. | |
| Reports Read-only roll-ups spanning multiple sheets; pulled into a warehouse for cross-sheet reporting, capped at 50,000 rows. | Tables Row data stored in TiKV; the primary unit for reads, writes, and CDC. | Reports is specific to Smartsheet and Tables to TiDB — each maps to any object or custom field on the other side. | |
| Attachments Files linked to rows or sheets; posting one carries a 10x rate cost, so bulk file sync is throttled to 30 per minute. | Views Logical views for shaping reads before syncing outward. | Attachments is specific to Smartsheet and Views to TiDB — each maps to any object or custom field on the other side. |
How changes propagate between Smartsheet and TiDB
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Smartsheet TiDB Sub-second propagation
DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.
DeliveryEach detected change is applied to TiDB as a row-level write, with types converted between the two schemas.
TiDB Smartsheet Sub-second propagation
DetectionChanges in TiDB are captured at the source via change data capture — no polling loop against its API. Log-based CDC via TiCDC, which captures row changes from TiKV and streams them to downstream sinks.
DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
- TiDB: Throughput scales with cluster size rather than fixed API quotas.
What ships with Smartsheet ⇄ TiDB
Connect Smartsheet and TiDB for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Smartsheet–TiDB connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Smartsheet or TiDB data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Smartsheet or TiDB record.
Observability
Monitoring
Track your Smartsheet ⇄ TiDB sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Smartsheet and TiDB.
How the Smartsheet and TiDB connectors work
Smartsheet
- Integration surface
- REST API (v2.0)
- Authentication
- OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
- Change detection
- Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
TiDB
- Integration surface
- MySQL wire protocol (SQL)
- Authentication
- Database credentials (MySQL-compatible username/password)
- Change detection
- Log-based CDC via TiCDC, which captures row changes from TiKV and streams them to downstream sinks; polling also works
- Capabilities
- read · write · CDC
- Rate limits
- Throughput scales with cluster size rather than fixed API quotas
How it works
How to connect Smartsheet to TiDB — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Smartsheet and TiDB with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Smartsheet
connected
TiDB
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Smartsheet and TiDB objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Smartsheet ⇄ TiDBCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Smartsheet TiDBCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Smartsheet and TiDB integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Smartsheet and TiDB: authenticate both systems, choose the objects to sync (such as Smartsheet's Columns and Sheets), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Smartsheet: Cell writes must match the column type (CONTACT_LIST, PICKLIST, DATE, CHECKBOX), so mappings have to respect each column's definition. TiDB: Storage and compute scale horizontally by adding TiKV and TiDB nodes rather than resizing a single server. Stacksync's field mapping accounts for these differences between Smartsheet and TiDB without custom code.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Smartsheet and TiDB records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Smartsheet and TiDB connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Smartsheet–TiDB integration in-house.
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Yes — Stacksync ships production-grade connectors for both Smartsheet and TiDB. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Smartsheet: Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps. On TiDB: Log-based CDC via TiCDC, which captures row changes from TiKV and streams them to downstream sinks; polling also works. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 434 integrations available for Smartsheet and TiDB.
Popular · 6 of 434
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TiDB ⇄ Google Sheets -
TiDB ⇄ Klaviyo
No integrations match .
