Skip to content
E-commerce ⇄ Accounting and finance

Shopware to Workday integration — real-time, two-way sync

Keep Shopware and Workday in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

Case study
Migrated from MuleSoft
Case study
Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
Case study
Migrated from Fivetran
Case study
Migrated from Celigo
Why teams connect Shopware and Workday

Turn every Shopware order into clean revenue: Workday and Shopware keep customers, orders, and payment status aligned in real time, in both directions.

Shopware runs the storefront — the catalog, the orders, and the buyers placing them. Workday records the money behind those orders — invoices, revenue, payments, and the ledger the business closes on. The overlap is every customer, order, and product both sides need to agree on, and when that overlap is bridged by CSV export or an overnight batch, finance reconciles against stale numbers while the store quotes prices or stock the books no longer recognize.

Stacksync syncs Suppliers, Customers and Invoices, Journal Entries, Custom Reports (RaaS) in Workday with Order Deliveries, Order Transactions, Sales Channels, Media in Shopware field by field, in real time, and in both directions. You decide which system owns which fields — an order's totals from Shopware, its paid-or-overdue state from Workday — and Stacksync keeps every copy consistent and resolves conflicts by the rules you set.

The result is one shared record of who bought what and whether it has been paid, so the storefront, support, and the finance team all read from the same current data instead of re-keying it between systems.

Common use cases

  • 01 Import journal entries from external billing or expense systems into Workday Financials.
  • 02 Keep supervisory-organization hierarchies aligned with planning and workforce tools that model the same structure.
  • 03 Consolidate orders and customers from multiple `sales_channel` storefronts into one Postgres database for cross-channel analysis.
  • 04 Two-way sync of the `product` catalog — titles, nested price arrays, and stock — between Shopware and an ERP or PIM so pricing and inventory stay aligned.

Common sync patterns

Refunds and credits reconcile

Refunds, cancellations, and credit notes raised in either system update the corresponding record in the other, keeping balances honest on both sides.

Where Shopware originates orders: sales flow into the books

A new or updated order in Shopware creates or updates the matching invoice or revenue record in Workday, so billing and reporting start without re-entry.

Where Workday is the money system of record: payment status on the order

Paid, overdue, and refunded state from Workday lands on the order or account in Shopware, so the store and support see what has actually been collected.

What you can sync between Shopware and Workday

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Shopware objects Workday objects How this pairing syncs
Order Deliveries Shipping records (`order_delivery`) carrying delivery state and tracking codes; written back from a 3PL or WMS. Time Off and Absence Balances and requests synced with scheduling and workforce tools. Order Deliveries is specific to Shopware and Time Off and Absence to Workday — each maps to any object or custom field on the other side.
Order Transactions Payment records (`order_transaction`) holding payment method and state; read to reconcile against a billing or finance system. Payroll Results Completed pay data exported to finance and benefits systems. Order Transactions is specific to Shopware and Payroll Results to Workday — each maps to any object or custom field on the other side.
Sales Channels Per-storefront configuration (`sales_channel`); used to scope and consolidate orders and customers across multiple storefronts. Suppliers Workday Financials vendor records aligned with procurement tools. Sales Channels is specific to Shopware and Suppliers to Workday — each maps to any object or custom field on the other side.
Media Media assets (`media`) such as product images; referenced by id so file URLs and metadata sync into downstream catalogs. Customers and Invoices Financials receivables objects synced for billing visibility where Workday Financials is used. Media is specific to Shopware and Customers and Invoices to Workday — each maps to any object or custom field on the other side.
Products The product catalog (`product`), including parent/child variants, per-currency nested price arrays, and stock; synced two-way with ERP, PIM, or a database. Journal Entries Accounting entries imported from external subledgers into Workday Financials. Products is specific to Shopware and Journal Entries to Workday — each maps to any object or custom field on the other side.
Categories The navigation and catalogue tree (`category`); mapped to product taxonomy in a warehouse or written from a PIM. Custom Reports (RaaS) Tenant-defined reports exposed as web service endpoints, often the practical read surface for syncs. Categories is specific to Shopware and Custom Reports (RaaS) to Workday — each maps to any object or custom field on the other side.

How changes propagate between Shopware and Workday

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Shopware Workday Sub-second propagation

DetectionShopware notifies Stacksync of record changes through webhook events. App-system webhooks on entity events (product.written, order.written, customer.written) deliver the changed record's primaryKey and updated field.

DeliveryEach detected change is written to Workday through its API, with automatic retries and rate-limit backoff.

Workday Shopware Interval-based propagation

DetectionStacksync polls Workday for changes on an incremental schedule, reading only records changed since the previous pass. Polling, including transaction-log criteria on SOAP operations to fetch objects changed since a given moment.

DeliveryEach detected change is written to Shopware through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Shopware: No general throttle on Admin API entity endpoints; Shopware's RateLimiter guards only specific routes (login, oauth, password reset, guest order/contact) and is configurable on self-hosted stores.
What ships with Shopware ⇄ Workday

Connect Shopware and Workday for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Shopware–Workday connection.

Real-time

Two-way sync

Changes in Shopware or Workday instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Shopware or Workday data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Shopware or Workday record.

Observability

Monitoring

Track your Shopware ⇄ Workday sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Shopware and Workday.

How the Shopware and Workday connectors work

Shopware

Integration surface
Admin API (REST / JSON:API) with a bulk POST /api/_action/sync endpoint
Authentication
OAuth 2.0 — client-credentials grant using an Integration's Access Key ID + Secret Access Key, or resource-owner password grant for a user; access tokens expire after 10 minutes
Change detection
App-system webhooks on entity events (product.written, order.written, customer.written) deliver the changed record's primaryKey and updated field names; otherwise poll on the updatedAt / createdAt fields
Capabilities
read · write · webhooks
Rate limits
No general throttle on Admin API entity endpoints; Shopware's RateLimiter guards only specific routes (login, oauth, password reset, guest order/contact) and is configurable on self-hosted stores

Workday

Integration surface
SOAP Workday Web Services (WWS), a REST API, and Reports-as-a-Service (RaaS) endpoints for custom reports
Authentication
OAuth 2.0 for the REST API; integration system users with WS-Security or certificate-based auth for SOAP
Change detection
Polling, including transaction-log criteria on SOAP operations to fetch objects changed since a given moment; no general webhook surface
Capabilities
read · write
How it works

How to connect Shopware to Workday — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Shopware and Workday with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Shopware connected
    Workday connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Shopware and Workday objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Shopware ⇄ Workday
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Shopware Workday
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
Try interactive demo
FAQ

Shopware and Workday integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 453 integrations available for Shopware and Workday.

Popular · 8 of 453
All Shopware integrations All Workday integrations Browse all integrations
Coworkers laughing in front of a laptop in a casual office setting

Your last integration took months.
Your next one takes a prompt.

Book a demo Tour the platform on your own