Real-time
Two-way sync
Changes in Linnworks or Okta instantly reflect in both systems. No stale data, no manual imports.
ERP ⇄ Security and identity
Linnworks to Okta integration — real-time, two-way sync
Keep Linnworks and Okta in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
Case study
Migrated from MuleSoft
Case study
Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
Case study
Migrated from Fivetran
Case study
Migrated from Celigo
Why teams connect Linnworks and Okta
Keep the employee, group, and account records that Linnworks and Okta share aligned in real time, so a person added, moved, or offboarded in one system shows up correctly in the other within seconds.
An ERP and an identity system describe the same workforce from two angles. Linnworks holds the authoritative record of who works at the company, and often their department, title, manager, and cost center. Okta controls the accounts, groups, and access those same people use every day. When the two aren't connected, every hire, transfer, and departure has to be keyed twice, and the window between someone leaving in Linnworks and their account still being active in Okta is a real security exposure.
Stacksync syncs Stock Items, Stock Levels, Locations, Purchase Orders in Linnworks with Policies, System Log, Devices, Users in Okta in real time, with field-level mapping and conflict resolution in place of CSV exports and nightly jobs. A new hire, a department change, or a termination propagates within seconds, and where you want changes to flow both ways — the ERP's org data into the directory, account status back into the ERP — the same mapping handles it.
That matters most at offboarding and audit time. When the directory reflects the ERP's current headcount and org structure, disabling access no longer depends on someone remembering to update a second system, and access reviews start from a roster both sides already agree on.
Common use cases
- 01 Keep stock levels consistent between Linnworks and external systems so multichannel listings stay aligned with sellable stock
- 02 Mirror processed orders, refunds, and returns into a warehouse for margin reporting across channels
- 03 Read Application assignments and Factors into a database to report on who can reach which app and which users have strong MFA enrolled.
- 04 Drive Group Rules and policy assignments from HR attributes so access changes the moment a title, department, or location changes.
Common sync patterns
One roster on a shared key
People are matched across both systems on an identifier you choose, such as work email or employee ID, so there is a single accurate list of who is active.
Create accounts from new records
A person added in one system gets a matching account or record in the other automatically, so a new hire can be granted access without anyone re-keying their details.
Disable access at offboarding
When a person is marked terminated or inactive in one system, the matching account is disabled in the other within seconds, closing the gap that leaves ex-employees with live access.
What you can sync between Linnworks and Okta
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Linnworks objects | Okta objects | How this pairing syncs | |
|---|---|---|---|
| Channel Listings Marketplace and webstore listing mappings tie channel products to internal SKUs. | System Log Immutable audit event stream of logins, admin changes, and lifecycle events; read-only, polled by timestamp and used as the change feed and SIEM source. | Channel Listings is specific to Linnworks and System Log to Okta — each maps to any object or custom field on the other side. | |
| Returns & Refunds Post-sale records flow to finance and support systems. | Devices Registered and managed device records tied to users; read to correlate access with device posture and to feed inventory or conditional-access reporting. | Returns & Refunds is specific to Linnworks and Devices to Okta — each maps to any object or custom field on the other side. | |
| Shipping Services Carrier and service definitions support label and tracking data in order syncs. | Users Universal Directory user records with profile attributes, credentials, and lifecycle status (staged, active, suspended, deprovisioned); full CRUD, so users are created, updated, activated, and deactivated to match an HR or identity source. | Shipping Services is specific to Linnworks and Users to Okta — each maps to any object or custom field on the other side. | |
| Open Orders Unshipped orders aggregated from sales channels sync into ERPs and fulfillment systems. | Groups Okta groups (OKTA_GROUP, APP_GROUP, BUILT_IN) and their memberships; OKTA_GROUP records and membership are written to drive app and resource access. | Open Orders is specific to Linnworks and Groups to Okta — each maps to any object or custom field on the other side. | |
| Processed Orders Completed orders feed accounting and warehouse-based margin reporting. | Applications App integrations (SAML, OIDC, SWA) with per-user and per-group assignments; read and updated to manage which identities can reach each downstream app. | Processed Orders is specific to Linnworks and Applications to Okta — each maps to any object or custom field on the other side. | |
| Stock Items SKU records keep product data aligned with ERPs and PIMs. | Group Rules Dynamic rules that add users to groups from profile attributes; read and written to automate access based on department, title, or location. | Stock Items is specific to Linnworks and Group Rules to Okta — each maps to any object or custom field on the other side. |
How changes propagate between Linnworks and Okta
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Linnworks Okta Interval-based propagation
DetectionStacksync polls Linnworks for changes on an incremental schedule, reading only records changed since the previous pass. Polling on order and stock endpoints.
DeliveryEach detected change is written to Okta through its API, with automatic retries and rate-limit backoff.
Okta Linnworks Sub-second propagation
DetectionOkta notifies Stacksync of record changes through webhook events. Event Hooks send an HTTPS POST to a subscribed endpoint on events such as user.lifecycle.create and group.user_membership.add (after a one-time.
DeliveryEach detected change is written to Linnworks through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Linnworks: Per-endpoint rate limits apply on the Linnworks API.
- Okta: Rate limits are enforced per org, per endpoint group, per minute and vary by Okta edition; responses carry X-Rate-Limit-Limit, X-Rate-Limit-Remaining, and X-Rate-Limit-Reset headers and exceeding one returns HTTP 429. The System Log is more tightly limited (about 120 requests/minute) and a separate concurrent-request cap (default 75 in-flight transactions) also applies.
What ships with Linnworks ⇄ Okta
Connect Linnworks and Okta for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Linnworks–Okta connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Linnworks or Okta data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Linnworks or Okta record.
Observability
Monitoring
Track your Linnworks ⇄ Okta sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Linnworks and Okta.
How the Linnworks and Okta connectors work
Linnworks
- Integration surface
- REST API
- Authentication
- Application credentials and an install token exchanged for a session token
- Change detection
- Polling on order and stock endpoints
- Capabilities
- read · write
- Rate limits
- Per-endpoint rate limits apply on the Linnworks API
Okta
- Integration surface
- REST API (Okta Management API, /api/v1) with Event Hooks for outbound events and the System Log API as the change feed
- Authentication
- SSWS API tokens (Authorization: SSWS {token}) scoped to the creating admin's permissions, or OAuth 2.0 for Okta service apps using a private-key-JWT client-credentials grant with granular scopes (DPoP supported)
- Change detection
- Event Hooks send an HTTPS POST to a subscribed endpoint on events such as user.lifecycle.create and group.user_membership.add (after a one-time verification handshake); the System Log API (/api/v1/logs) is polled by the since parameter and the next Link header for a near-real-time change feed
- Capabilities
- read · write · webhooks
- Rate limits
- Rate limits are enforced per org, per endpoint group, per minute and vary by Okta edition; responses carry X-Rate-Limit-Limit, X-Rate-Limit-Remaining, and X-Rate-Limit-Reset headers and exceeding one returns HTTP 429. The System Log is more tightly limited (about 120 requests/minute) and a separate concurrent-request cap (default 75 in-flight transactions) also applies.
How it works
How to connect Linnworks to Okta — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Linnworks and Okta with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Linnworks
connected
Okta
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Linnworks and Okta objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Linnworks ⇄ OktaCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Linnworks OktaCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Linnworks and Okta integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Linnworks and Okta: authenticate both systems, choose the objects to sync (such as Linnworks's Channel Listings and Returns & Refunds), map fields visually, and changes propagate both ways in milliseconds — no code required.
-
On the Linnworks side: Stock Items, Stock Levels, Locations, Purchase Orders, plus custom fields where Linnworks exposes them. On the Okta side: Policies, System Log, Devices, Users. Stacksync auto-detects both schemas and converts types between the two systems.
-
Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
-
Common patterns for Linnworks and Okta: One roster on a shared key; Create accounts from new records; Disable access at offboarding. People are matched across both systems on an identifier you choose, such as work email or employee ID, so there is a single accurate list of who is active.
-
Linnworks: REST API. Authentication: Application credentials and an install token exchanged for a session token. Okta: REST API (Okta Management API, /api/v1) with Event Hooks for outbound events and the System Log API as the change feed. Authentication: SSWS API tokens (Authorization: SSWS {token}) scoped to the creating admin's permissions, or OAuth 2.0 for Okta service apps using a private-key-JWT client-credentials grant with granular scopes (DPoP supported). Stacksync manages authentication, retries, and rate limits on both sides.
-
Linnworks: The Linnworks API uses a token-exchange model: application credentials plus a per-account install token are exchanged for a session token that authorizes subsequent calls. Okta: User records move through explicit lifecycle states (staged, provisioned, active, suspended, deprovisioned), and transitions like activate, suspend, and deactivate are distinct API actions rather than a single status-field write. Stacksync's field mapping accounts for these differences between Linnworks and Okta without custom code.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 502 integrations available for Linnworks and Okta.
Popular · 8 of 502
-
Linnworks ⇄ Onelogin -
Linnworks ⇄ Auth0 -
Linnworks ⇄ Jumpcloud -
Linnworks ⇄ Active Directory -
Okta ⇄ Oracle Fusion ERP -
Okta ⇄ Acumatica -
Okta ⇄ SAP S/4HANA -
Okta ⇄ Odoo
No integrations match .
