Real-time
Two-way sync
Changes in Gatekeeper or Plex ERP instantly reflect in both systems. No stale data, no manual imports.
Business productivity ⇄ ERP
Gatekeeper to Plex ERP integration — real-time, two-way sync
Keep Gatekeeper and Plex ERP in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Gatekeeper and Plex ERP
Bridge the tools people work in and the system the business runs on: real-time, two-way sync between Gatekeeper and Plex ERP.
The ERP holds the records the business is run on, and it is rarely where day-to-day work happens. Gatekeeper is closer to the work, and the two often need the same facts about the same people, organizations, and transactions. Bridging them by hand, or by nightly file transfer, leaves each side out of date for hours at a time.
Stacksync syncs Workflow form data, Custom data groups, Users, Categories in Gatekeeper with Sales orders, Purchase orders, Customers, Suppliers in Plex ERP bi-directionally and in real time, with field-level mapping and rules for which system wins on conflict. Changes made where the work happens reach the system of record within seconds, and the reverse.
Common use cases
- 01 Sync Vendors (Suppliers) with a CRM or ERP so counterparty, compliance, contact, and spend records match across the VCLM and the systems of record.
- 02 Push generated documents into Gatekeeper Files, or pull executed contract PDFs and compliance evidence out into a document store or archive.
- 03 Mirror purchase orders and receipts to accounting or planning tools.
- 04 Feed quality and scrap data to dashboards supervisors check without logging into Plex.
Common sync patterns
Master data corrections travel
A customer, supplier, or contact detail corrected in either system updates the other, ending duplicate maintenance.
Where Gatekeeper faces customers and Plex ERP carries account records
Order, invoice, or account status from Plex ERP appears alongside the customer in Gatekeeper, so front-line teams answer from live data.
Where Gatekeeper collects payments: transactions post through
Payment events sync into Plex ERP as they occur, keeping the enterprise records current without manual entry.
What you can sync between Gatekeeper and Plex ERP
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Gatekeeper objects | Plex ERP objects | How this pairing syncs | |
|---|---|---|---|
| Categories The classification taxonomy applied to contracts and vendors (type, department, business unit); synced so categorization stays consistent between Gatekeeper and downstream reporting or ERP dimensions. | Purchase orders Procurement records mirrored to accounting and planning systems | Categories is specific to Gatekeeper and Purchase orders to Plex ERP — each maps to any object or custom field on the other side. | |
| Contracts The core contract records holding value, key dates, renewal terms, status, type, owner, and the linked vendor; created, read, updated, and deleted so contract data moves two-way between Gatekeeper and a database, ERP, or CRM. | Customers Account records kept consistent with the sales team's CRM | Contracts is specific to Gatekeeper and Customers to Plex ERP — each maps to any object or custom field on the other side. | |
| Vendors (Suppliers) Company records for counterparties and suppliers with onboarding status, compliance, risk, contacts, and spend; read and written to keep vendor master data aligned with a CRM or ERP. | Suppliers Vendor records aligned with procurement and AP tools | Vendors (Suppliers) is specific to Gatekeeper and Suppliers to Plex ERP — each maps to any object or custom field on the other side. | |
| Files Document files attached to contracts and vendors - executed PDFs, certificates, and compliance evidence; read to pull signed files and evidence out, or written to push generated documents in. | Shipments Outbound logistics records synced to trading partners and tracking systems | Files is specific to Gatekeeper and Shipments to Plex ERP — each maps to any object or custom field on the other side. | |
| Workflow form data The structured data captured on Gatekeeper workflow forms (intake requests, vendor onboarding, risk assessments); exposed by the API since 2025 so form results sync into an operational database, not only contract and vendor records. | Quality records Checksheet and inspection data pulled into plant dashboards | Workflow form data is specific to Gatekeeper and Quality records to Plex ERP — each maps to any object or custom field on the other side. | |
| Custom data groups Customer-configured custom fields and data groups; because the JSON:API and its docs are dynamic, any custom data added in Configuration exposes the same read/write endpoints as the standard objects and syncs the same way. | Parts Item master records shared with CRM, e-commerce, and planning tools | Custom data groups is specific to Gatekeeper and Parts to Plex ERP — each maps to any object or custom field on the other side. |
How changes propagate between Gatekeeper and Plex ERP
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Gatekeeper Plex ERP Interval-based propagation
DetectionStacksync polls Gatekeeper for changes on an incremental schedule, reading only records changed since the previous pass. No native developer webhook subscription API and no database change-data-capture log.
DeliveryEach detected change is written to Plex ERP through its API, with automatic retries and rate-limit backoff.
Plex ERP Gatekeeper Interval-based propagation
DetectionStacksync polls Plex ERP for changes on an incremental schedule, reading only records changed since the previous pass. Polling.
DeliveryEach detected change is written to Gatekeeper through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Gatekeeper: Gatekeeper publishes no fixed public per-minute request quota; throughput is governed per key by its endpoint permissions, and every call is recorded (parameters, payload, response) under API Logs for monitoring. Pace bulk writes and use JSON:API pagination on list endpoints.
- Plex ERP: Subject to the platform's API rate limits.
What ships with Gatekeeper ⇄ Plex ERP
Connect Gatekeeper and Plex ERP for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Gatekeeper–Plex ERP connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Gatekeeper or Plex ERP data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Gatekeeper or Plex ERP record.
Observability
Monitoring
Track your Gatekeeper ⇄ Plex ERP sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Gatekeeper and Plex ERP.
How the Gatekeeper and Plex ERP connectors work
Gatekeeper
- Integration surface
- RESTful API following the JSON:API specification, tenant-scoped with interactive docs at {tenant}.gatekeeperhq.com/api_docs and a published Postman collection. The API is dynamic: it exposes the standard Contract and Vendor objects plus any custom data groups and workflow-form data configured in the tenant.
- Authentication
- API keys created and managed under Configuration > API Keys and passed as a token; each key carries granular per-endpoint permissions set to read-only or write, so access is scoped per object. Multiple keys can be issued and revoked independently.
- Change detection
- No native developer webhook subscription API and no database change-data-capture log; detect changes by polling the JSON:API list endpoints filtered and sorted on updated-at timestamps. Gatekeeper's own event automation - Workflow Engine phase transitions and Interconnect process orchestration - runs inside the platform rather than as a subscribable webhook stream.
- Capabilities
- read · write
- Rate limits
- Gatekeeper publishes no fixed public per-minute request quota; throughput is governed per key by its endpoint permissions, and every call is recorded (parameters, payload, response) under API Logs for monitoring. Pace bulk writes and use JSON:API pagination on list endpoints.
Plex ERP
- Integration surface
- REST APIs plus legacy SOAP web services
- Authentication
- API keys issued through the Plex Developer Portal
- Change detection
- polling; no general-purpose change webhooks
- Capabilities
- read · write
- Rate limits
- subject to the platform's API rate limits
How it works
How to connect Gatekeeper to Plex ERP — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Gatekeeper and Plex ERP with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Gatekeeper
connected
Plex ERP
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Gatekeeper and Plex ERP objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Gatekeeper ⇄ Plex ERPCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Gatekeeper Plex ERPCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Gatekeeper and Plex ERP integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Gatekeeper and Plex ERP: authenticate both systems, choose the objects to sync (such as Gatekeeper's Categories and Contracts), map fields visually, and changes propagate both ways in milliseconds — no code required.
-
Change detection on Gatekeeper: No native developer webhook subscription API and no database change-data-capture log; detect changes by polling the JSON:API list endpoints filtered and sorted on updated-at timestamps. Gatekeeper's own event automation - Workflow Engine phase transitions and Interconnect process orchestration - runs inside the platform rather than as a subscribable webhook stream. On Plex ERP: Polling; no general-purpose change webhooks. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
-
On the Gatekeeper side: Workflow form data, Custom data groups, Users, Categories, plus custom fields where Gatekeeper exposes them. On the Plex ERP side: Sales orders, Purchase orders, Customers, Suppliers. Stacksync auto-detects both schemas and converts types between the two systems.
-
Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
-
Common patterns for Gatekeeper and Plex ERP: Master data corrections travel; Where Gatekeeper faces customers and Plex ERP carries account records; Where Gatekeeper collects payments: transactions post through. A customer, supplier, or contact detail corrected in either system updates the other, ending duplicate maintenance.
-
Gatekeeper: RESTful API following the JSON:API specification, tenant-scoped with interactive docs at {tenant}.gatekeeperhq.com/api_docs and a published Postman collection. The API is dynamic: it exposes the standard Contract and Vendor objects plus any custom data groups and workflow-form data configured in the tenant. Authentication: API keys created and managed under Configuration > API Keys and passed as a token; each key carries granular per-endpoint permissions set to read-only or write, so access is scoped per object. Multiple keys can be issued and revoked independently. Plex ERP: REST APIs plus legacy SOAP web services. Authentication: API keys issued through the Plex Developer Portal. Stacksync manages authentication, retries, and rate limits on both sides.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 406 integrations available for Gatekeeper and Plex ERP.
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