Real-time
Two-way sync
Changes in DEAR Inventory or Okta instantly reflect in both systems. No stale data, no manual imports.
ERP ⇄ Security and identity
DEAR Inventory to Okta integration — real-time, two-way sync
Keep DEAR Inventory and Okta in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
Case study
Migrated from MuleSoft
Case study
Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
Case study
Migrated from Fivetran
Case study
Migrated from Celigo
Why teams connect DEAR Inventory and Okta
Keep the employee, group, and account records that DEAR Inventory and Okta share aligned in real time, so a person added, moved, or offboarded in one system shows up correctly in the other within seconds.
An ERP and an identity system describe the same workforce from two angles. DEAR Inventory holds the authoritative record of who works at the company, and often their department, title, manager, and cost center. Okta controls the accounts, groups, and access those same people use every day. When the two aren't connected, every hire, transfer, and departure has to be keyed twice, and the window between someone leaving in DEAR Inventory and their account still being active in Okta is a real security exposure.
Stacksync syncs Products, Stock levels, Sale orders, Purchase orders in DEAR Inventory with Group Rules, Factors (Authenticators), Policies, System Log in Okta in real time, with field-level mapping and conflict resolution in place of CSV exports and nightly jobs. A new hire, a department change, or a termination propagates within seconds, and where you want changes to flow both ways — the ERP's org data into the directory, account status back into the ERP — the same mapping handles it.
That matters most at offboarding and audit time. When the directory reflects the ERP's current headcount and org structure, disabling access no longer depends on someone remembering to update a second system, and access reviews start from a roster both sides already agree on.
Common use cases
- 01 Sync stock levels and product data to e-commerce storefronts and a CRM so sales quotes reflect real availability.
- 02 Push sale orders from a storefront or CRM into DEAR for fulfillment without manual re-entry.
- 03 Read Application assignments and Factors into a database to report on who can reach which app and which users have strong MFA enrolled.
- 04 Drive Group Rules and policy assignments from HR attributes so access changes the moment a title, department, or location changes.
Common sync patterns
Disable access at offboarding
When a person is marked terminated or inactive in one system, the matching account is disabled in the other within seconds, closing the gap that leaves ex-employees with live access.
Keep profile attributes current
A name, email, title, manager, or department corrected in either system updates the other, so directory entries and employee records don't drift apart.
Align group and department membership
When someone changes team or department, their group or organizational-unit membership updates to match, keeping access tied to their current role.
What you can sync between DEAR Inventory and Okta
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| DEAR Inventory objects | Okta objects | How this pairing syncs | |
|---|---|---|---|
| Stock adjustments and transfers Inventory movement transactions that explain changes in availability. | Groups Okta groups (OKTA_GROUP, APP_GROUP, BUILT_IN) and their memberships; OKTA_GROUP records and membership are written to drive app and resource access. | Stock adjustments and transfers is specific to DEAR Inventory and Groups to Okta — each maps to any object or custom field on the other side. | |
| Assemblies / Production Bill-of-material and production records for light manufacturing workflows. | Applications App integrations (SAML, OIDC, SWA) with per-user and per-group assignments; read and updated to manage which identities can reach each downstream app. | Assemblies / Production is specific to DEAR Inventory and Applications to Okta — each maps to any object or custom field on the other side. | |
| Locations Warehouses and bins that scope stock levels and fulfillment. | Group Rules Dynamic rules that add users to groups from profile attributes; read and written to automate access based on department, title, or location. | Locations is specific to DEAR Inventory and Group Rules to Okta — each maps to any object or custom field on the other side. | |
| Products SKU records with pricing, suppliers, and bill-of-material links; the master data most syncs start from. | Factors (Authenticators) MFA enrollments per user (Okta Verify, WebAuthn, SMS, email); read for security-posture reporting and reset when a device is lost or rotated. | Products is specific to DEAR Inventory and Factors (Authenticators) to Okta — each maps to any object or custom field on the other side. | |
| Stock levels Per-location availability derived from inventory transactions; read-heavy in storefront syncs. | Policies Sign-on, password, and authenticator-enrollment policies with their rules; read to audit access controls or updated to manage them centrally. | Stock levels is specific to DEAR Inventory and Policies to Okta — each maps to any object or custom field on the other side. | |
| Sale orders Customer orders through their pick/pack/ship lifecycle; synced with storefronts and CRMs. | System Log Immutable audit event stream of logins, admin changes, and lifecycle events; read-only, polled by timestamp and used as the change feed and SIEM source. | Sale orders is specific to DEAR Inventory and System Log to Okta — each maps to any object or custom field on the other side. |
How changes propagate between DEAR Inventory and Okta
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
DEAR Inventory Okta Sub-second propagation
DetectionDEAR Inventory notifies Stacksync of record changes through webhook events. Polling with modified-since filters.
DeliveryEach detected change is written to Okta through its API, with automatic retries and rate-limit backoff.
Okta DEAR Inventory Sub-second propagation
DetectionOkta notifies Stacksync of record changes through webhook events. Event Hooks send an HTTPS POST to a subscribed endpoint on events such as user.lifecycle.create and group.user_membership.add (after a one-time.
DeliveryEach detected change is written to DEAR Inventory through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- DEAR Inventory: Subject to the platform's per-account API rate limits.
- Okta: Rate limits are enforced per org, per endpoint group, per minute and vary by Okta edition; responses carry X-Rate-Limit-Limit, X-Rate-Limit-Remaining, and X-Rate-Limit-Reset headers and exceeding one returns HTTP 429. The System Log is more tightly limited (about 120 requests/minute) and a separate concurrent-request cap (default 75 in-flight transactions) also applies.
What ships with DEAR Inventory ⇄ Okta
Connect DEAR Inventory and Okta for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every DEAR Inventory–Okta connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever DEAR Inventory or Okta data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single DEAR Inventory or Okta record.
Observability
Monitoring
Track your DEAR Inventory ⇄ Okta sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between DEAR Inventory and Okta.
How the DEAR Inventory and Okta connectors work
DEAR Inventory
- Integration surface
- REST API
- Authentication
- Account ID plus application key sent as request headers
- Change detection
- Polling with modified-since filters; webhook notifications for sale and purchase events are available on subscriptions that include the Automation module
- Capabilities
- read · write · webhooks
- Rate limits
- Subject to the platform's per-account API rate limits
Okta
- Integration surface
- REST API (Okta Management API, /api/v1) with Event Hooks for outbound events and the System Log API as the change feed
- Authentication
- SSWS API tokens (Authorization: SSWS {token}) scoped to the creating admin's permissions, or OAuth 2.0 for Okta service apps using a private-key-JWT client-credentials grant with granular scopes (DPoP supported)
- Change detection
- Event Hooks send an HTTPS POST to a subscribed endpoint on events such as user.lifecycle.create and group.user_membership.add (after a one-time verification handshake); the System Log API (/api/v1/logs) is polled by the since parameter and the next Link header for a near-real-time change feed
- Capabilities
- read · write · webhooks
- Rate limits
- Rate limits are enforced per org, per endpoint group, per minute and vary by Okta edition; responses carry X-Rate-Limit-Limit, X-Rate-Limit-Remaining, and X-Rate-Limit-Reset headers and exceeding one returns HTTP 429. The System Log is more tightly limited (about 120 requests/minute) and a separate concurrent-request cap (default 75 in-flight transactions) also applies.
How it works
How to connect DEAR Inventory to Okta — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate DEAR Inventory and Okta with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
DEAR Inventory
connected
Okta
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the DEAR Inventory and Okta objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · DEAR Inventory ⇄ OktaCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
DEAR Inventory OktaCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
DEAR Inventory and Okta integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between DEAR Inventory and Okta: authenticate both systems, choose the objects to sync (such as DEAR Inventory's Stock adjustments and transfers and Assemblies / Production), map fields visually, and changes propagate both ways in milliseconds — no code required.
-
DEAR Inventory: Authentication uses a two-part credential, an account ID and an application key, passed as headers on every request. Okta: There is no database-style change log; near-real-time change detection uses Event Hooks (outbound HTTPS POST with a one-time verification challenge) and polling the System Log API by timestamp with the next Link header. Stacksync's field mapping accounts for these differences between DEAR Inventory and Okta without custom code.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means DEAR Inventory and Okta records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed DEAR Inventory and Okta connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom DEAR Inventory–Okta integration in-house.
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Yes — Stacksync ships production-grade connectors for both DEAR Inventory and Okta. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on DEAR Inventory: Polling with modified-since filters; webhook notifications for sale and purchase events are available on subscriptions that include the Automation module. On Okta: Event Hooks send an HTTPS POST to a subscribed endpoint on events such as user.lifecycle.create and group.user_membership.add (after a one-time verification handshake); the System Log API (/api/v1/logs) is polled by the since parameter and the next Link header for a near-real-time change feed. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 406 integrations available for DEAR Inventory and Okta.
Popular · 7 of 406
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DEAR Inventory ⇄ Jumpcloud -
DEAR Inventory ⇄ Active Directory - DEAR Inventory ⇄ Azure Active Directory
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DEAR Inventory ⇄ Onelogin -
Okta ⇄ SAP -
Okta ⇄ Syspro -
Okta ⇄ TikTok Shop
No integrations match .
