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Business productivity ⇄ Accounting and finance

Campfire to Navan integration — real-time, two-way sync

Keep Campfire and Navan in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Campfire and Navan

Connect the financial records in Navan with the work happening in Campfire, so both stay current without exports or copy-paste.

Navan holds the financial truth: who the customers are, what they were billed, what they paid. Campfire is where part of the day-to-day work happens, and that work often involves the same customers and transactions. Without a live connection, the two drift apart, and people end up answering questions from stale copies.

Stacksync keeps Receipts, Repayments, Fees, and Adjustments, Users, Card Transactions in Navan and Chart Transaction, Fixed Asset, Fixed Asset Class, Bill in Campfire in sync, bi-directionally and in real time. Whatever records Campfire keeps and whatever events it produces, the overlap with Navan is mapped field by field, and a change on either side shows up on the other within seconds.

There is no middleware to build, no API rate limits to babysit, and no nightly job that leaves the morning running on yesterday's data.

Common use cases

  • 01 Pull Bookings by date range into a database to reconcile travel reservations against Card Transactions and monitor travel-policy spend.
  • 02 Sync Users and department mappings from an HRIS into reporting tables so every transaction is attributed to a cost center and manager.
  • 03 Send scheduled digest messages built from synced database queries.
  • 04 Post alerts into a room when records change in a synced system such as a CRM or an operational database.

Common sync patterns

Where Campfire collects payments or triggers charges: events land in Navan

Payment and charge activity flows into Navan as it happens, so the books reflect reality without manual reconciliation.

Where Campfire tracks people or companies: one identity

A customer's details updated in either system update the other, so finance and the rest of the business stop maintaining two versions of the same customer.

Where Campfire handles customer conversations: billing context in view

Front-line teams see invoice and payment status from Navan next to the customer they are helping, without logging into the finance system.

What you can sync between Campfire and Navan

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Campfire objects Navan objects How this pairing syncs
Bank Transaction Synced with incremental and full sync per the Stacksync docs. Card Transactions Navan physical and virtual card spend; read via GET, then GL codes, cost centers, and ERP sync status are written back per transaction through the transaction update endpoint. Bank Transaction is specific to Campfire and Card Transactions to Navan — each maps to any object or custom field on the other side.
Journal Entry Synced with incremental and full sync per the Stacksync docs. Connect Transactions External and personal card feed matched into Navan; retrieved read-only and coded with custom-field values through the transaction update endpoint. Journal Entry is specific to Campfire and Connect Transactions to Navan — each maps to any object or custom field on the other side.
Intercompany Journal Entry Synced with incremental and full sync per the Stacksync docs. Manual Transactions Out-of-pocket reimbursements and payroll submissions; synced for approval and reimbursement, then GL-coded back into Navan. Intercompany Journal Entry is specific to Campfire and Manual Transactions to Navan — each maps to any object or custom field on the other side.
Chart of Accounts Synced with incremental and full sync per the Stacksync docs. Bookings Flight, hotel, rail, and car reservations from the Booking API; pulled read-only by createdFrom/createdTo date range for trip and travel-spend reporting. Chart of Accounts is specific to Campfire and Bookings to Navan — each maps to any object or custom field on the other side.
Chart Transaction Synced with incremental and full sync per the Stacksync docs. Custom Fields Company metadata such as cost centers and project codes; discovered via GET and their option lists created or updated via async POST. Chart Transaction is specific to Campfire and Custom Fields to Navan — each maps to any object or custom field on the other side.
Fixed Asset Synced with incremental and full sync per the Stacksync docs. Receipts Receipt images tied to each transaction; fetched read-only through presigned URLs for archival in a warehouse or document store. Fixed Asset is specific to Campfire and Receipts to Navan — each maps to any object or custom field on the other side.

How changes propagate between Campfire and Navan

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Campfire Navan Sub-second propagation

DetectionCampfire pushes changes as they happen — webhook events backed by change data capture. Near real-time updates via change tracking (incremental sync).

DeliveryEach detected change is written to Navan through its API, with automatic retries and rate-limit backoff.

Navan Campfire Sub-second propagation

DetectionNavan notifies Stacksync of record changes through webhook events. Navan's Expense API supports webhooks for transaction and expense events.

DeliveryEach detected change is written to Campfire through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Campfire: Limits depend on the self-hosted deployment; confirm against the instance's documentation.
  • Navan: Requests are throttled with HTTP 429 and Navan recommends retrying with exponential backoff; the Expense/Public API must first be enabled per account by Navan.
What ships with Campfire ⇄ Navan

Connect Campfire and Navan for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Campfire–Navan connection.

Real-time

Two-way sync

Changes in Campfire or Navan instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Campfire or Navan data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Campfire or Navan record.

Observability

Monitoring

Track your Campfire ⇄ Navan sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Campfire and Navan.

How the Campfire and Navan connectors work

Campfire

Integration surface
HTTP endpoints for bot integrations on a self-hosted instance
Authentication
API key — create an API user with a Super User Role in Campfire (Settings -> API Keys), generate an API Key secret, and provide it in the Stacksync connection setup
Change detection
Near real-time updates via change tracking (incremental sync); delete detection per object (some objects detected every 24h)
Capabilities
read · write · CDC · webhooks
Rate limits
Limits depend on the self-hosted deployment; confirm against the instance's documentation.
Campfire setup guide

Navan

Integration surface
REST (Expense API and Booking API)
Authentication
OAuth 2.0 client-credentials flow; an admin creates a client_id and client_secret under Settings > Integrations and exchanges them at Navan's OAuth token endpoint for a short-lived bearer token that is refreshed on expiry (separate US and EU regional hosts)
Change detection
Navan's Expense API supports webhooks for transaction and expense events; sync engines also poll GET endpoints with date-range and updatedAt filters (createdFrom/createdTo for bookings) to backfill history and reconcile. There is no database-level CDC.
Capabilities
read · write · webhooks
Rate limits
Requests are throttled with HTTP 429 and Navan recommends retrying with exponential backoff; the Expense/Public API must first be enabled per account by Navan.
How it works

How to connect Campfire to Navan — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Campfire and Navan with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Campfire connected
    Navan connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Campfire and Navan objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Campfire ⇄ Navan
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Campfire Navan
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Campfire and Navan integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 487 integrations available for Campfire and Navan.

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