Real-time
Two-way sync
Changes in Asana or Sage X3 instantly reflect in both systems. No stale data, no manual imports.
Business productivity ⇄ ERP
Asana to Sage X3 integration — real-time, two-way sync
Keep Asana and Sage X3 in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
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Migrated from Celigo
Why teams connect Asana and Sage X3
Bridge the tools people work in and the system the business runs on: real-time, two-way sync between Asana and Sage X3.
The ERP holds the records the business is run on, and it is rarely where day-to-day work happens. Asana is closer to the work, and the two often need the same facts about the same people, organizations, and transactions. Bridging them by hand, or by nightly file transfer, leaves each side out of date for hours at a time.
Stacksync syncs Custom fields, Stories, Users, Portfolios in Asana with Purchase Orders, Work Orders, Stock / Inventory by site, Bills of Material in Sage X3 bi-directionally and in real time, with field-level mapping and rules for which system wins on conflict. Changes made where the work happens reach the system of record within seconds, and the reverse.
Common use cases
- 01 Push support tickets or intake requests from an operational database into Asana Tasks, then read completion and status Custom fields back when work finishes.
- 02 Sync Stories and completion changes from Asana into a database so downstream dashboards and tools react to project progress in near real time.
- 03 Push orders from e-commerce or EDI channels into X3 sales orders and return delivery status.
- 04 Publish per-site stock levels to storefronts and a WMS on a schedule.
Common sync patterns
Where Sage X3 is the HR or people system of record
Worker and organization data from Sage X3 stays current in Asana, so the tools people use daily reflect the org as it actually is.
Master data corrections travel
A customer, supplier, or contact detail corrected in either system updates the other, ending duplicate maintenance.
Where Asana faces customers and Sage X3 carries account records
Order, invoice, or account status from Sage X3 appears alongside the customer in Asana, so front-line teams answer from live data.
What you can sync between Asana and Sage X3
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Asana objects | Sage X3 objects | How this pairing syncs | |
|---|---|---|---|
| Users Members of a workspace or organization referenced by assignee and follower fields; read to resolve GIDs to names and emails. | GL Journals Financial entries replicated to warehouses for group reporting. | Users is specific to Asana and GL Journals to Sage X3 — each maps to any object or custom field on the other side. | |
| Portfolios Collections of Projects for program-level rollup; read for cross-project status and progress reporting (Business and Enterprise). | Deliveries Shipment documents synced to logistics providers and customer portals. | Portfolios is specific to Asana and Deliveries to Sage X3 — each maps to any object or custom field on the other side. | |
| Tags Labels applied across Tasks; synced as a many-to-many attribute for filtering and categorization. | Business Partners (Customers and Suppliers) Shared partner master synced with CRMs and procurement systems. | Tags is specific to Asana and Business Partners (Customers and Suppliers) to Sage X3 — each maps to any object or custom field on the other side. | |
| Teams / Workspaces Organizational containers that hold projects and members; used to scope which projects a given sync covers. | Products Item master with units, costing, and site data, synced to commerce and PLM tools. | Teams / Workspaces is specific to Asana and Products to Sage X3 — each maps to any object or custom field on the other side. | |
| Tasks The primary unit of work and main record; created, updated, completed, and deleted via REST and synced two-way. Subtasks are Tasks with a parent reference. | Sales Orders Order documents written from external channels and read for fulfillment status. | Tasks is specific to Asana and Sales Orders to Sage X3 — each maps to any object or custom field on the other side. | |
| Projects Collections of Tasks with a layout (list, board, timeline, calendar); each project maps to a synced table scope and its custom fields define the mapping. | Purchase Orders Procurement documents synced with supplier-facing systems. | Projects is specific to Asana and Purchase Orders to Sage X3 — each maps to any object or custom field on the other side. |
How changes propagate between Asana and Sage X3
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Asana Sage X3 Sub-second propagation
DetectionAsana notifies Stacksync of record changes through webhook events. Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete.
DeliveryEach detected change is applied to Sage X3 as a row-level write, with types converted between the two schemas.
Sage X3 Asana Interval-based propagation
DetectionStacksync polls Sage X3 for changes on an incremental schedule, reading only records changed since the previous pass. Scheduled polling.
DeliveryEach detected change is written to Asana through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Asana: Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.
What ships with Asana ⇄ Sage X3
Connect Asana and Sage X3 for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Asana–Sage X3 connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Asana or Sage X3 data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Asana or Sage X3 record.
Observability
Monitoring
Track your Asana ⇄ Sage X3 sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Asana and Sage X3.
How the Asana and Sage X3 connectors work
Asana
- Integration surface
- REST API (app.asana.com/api/1.0, JSON responses), plus resource-scoped Webhooks and a sync-token Events API
- Authentication
- OAuth 2.0 for multi-user apps, Personal Access Tokens (PATs) for single-account use and testing, and organization-scoped Service Accounts (Enterprise) for admin-level access
- Change detection
- Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete; the sync-token Events API returns incremental changes on a task or project when webhooks are not used
- Capabilities
- read · write · webhooks
- Rate limits
- Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.
Sage X3
- Integration surface
- SOAP and REST web services published from X3 business objects; direct SQL access to the underlying database on-prem
- Authentication
- Dedicated web-service user credentials (Basic auth) against configured connection pools
- Change detection
- Scheduled polling; no general webhook surface on the classic web services layer
- Capabilities
- read · write
How it works
How to connect Asana to Sage X3 — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Asana and Sage X3 with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Asana
connected
Sage X3
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Asana and Sage X3 objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Asana ⇄ Sage X3Customers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Asana Sage X3Company company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Asana and Sage X3 integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Asana and Sage X3: authenticate both systems, choose the objects to sync (such as Asana's Users and Portfolios), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Change detection on Asana: Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete; the sync-token Events API returns incremental changes on a task or project when webhooks are not used. On Sage X3: Scheduled polling; no general webhook surface on the classic web services layer. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Asana side: Custom fields, Stories, Users, Portfolios, plus custom fields where Asana exposes them. On the Sage X3 side: Purchase Orders, Work Orders, Stock / Inventory by site, Bills of Material. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Asana and Sage X3: Where Sage X3 is the HR or people system of record; Master data corrections travel; Where Asana faces customers and Sage X3 carries account records. Worker and organization data from Sage X3 stays current in Asana, so the tools people use daily reflect the org as it actually is.
-
Asana: REST API (app.asana.com/api/1.0, JSON responses), plus resource-scoped Webhooks and a sync-token Events API. Authentication: OAuth 2.0 for multi-user apps, Personal Access Tokens (PATs) for single-account use and testing, and organization-scoped Service Accounts (Enterprise) for admin-level access. Sage X3: SOAP and REST web services published from X3 business objects; direct SQL access to the underlying database on-prem. Authentication: Dedicated web-service user credentials (Basic auth) against configured connection pools. Stacksync manages authentication, retries, and rate limits on both sides.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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Asana ⇄ SAP S/4HANA -
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