Real-time
Two-way sync
Changes in Asana or Chargebee instantly reflect in both systems. No stale data, no manual imports.
Business productivity ⇄ Accounting and finance
Asana to Chargebee integration — real-time, two-way sync
Keep Asana and Chargebee in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Asana and Chargebee
Connect the financial records in Chargebee with the work happening in Asana, so both stay current without exports or copy-paste.
Chargebee holds the financial truth: who the customers are, what they were billed, what they paid. Asana is where part of the day-to-day work happens, and that work often involves the same customers and transactions. Without a live connection, the two drift apart, and people end up answering questions from stale copies.
Stacksync keeps Events, Customers, Subscriptions, Invoices in Chargebee and Users, Portfolios, Tags, Teams / Workspaces in Asana in sync, bi-directionally and in real time. Whatever records Asana keeps and whatever events it produces, the overlap with Chargebee is mapped field by field, and a change on either side shows up on the other within seconds.
There is no middleware to build, no API rate limits to babysit, and no nightly job that leaves the morning running on yesterday's data.
Common use cases
- 01 Sync subscription status, plan, and MRR-relevant fields into the CRM so sales and success see billing state on the account.
- 02 Push invoices and credit notes into an accounting system or warehouse for revenue reporting.
- 03 Two-way sync of Tasks and their Custom fields between an Asana project and Postgres so ops teams work in SQL while project owners stay in Asana.
- 04 Write closed deals or new orders from a CRM or ERP into Asana Tasks to launch delivery, onboarding, or fulfillment projects automatically.
Common sync patterns
Where Asana tracks people or companies: one identity
A customer's details updated in either system update the other, so finance and the rest of the business stop maintaining two versions of the same customer.
Where Asana is a docs or knowledge workspace: reference data kept fresh
Figures teams rely on, like customer status or outstanding balances, stay current wherever Asana surfaces them instead of going stale after a one-time paste.
Where Asana handles customer conversations: billing context in view
Front-line teams see invoice and payment status from Chargebee next to the customer they are helping, without logging into the finance system.
What you can sync between Asana and Chargebee
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Asana objects | Chargebee objects | How this pairing syncs | |
|---|---|---|---|
| Projects Collections of Tasks with a layout (list, board, timeline, calendar); each project maps to a synced table scope and its custom fields define the mapping. | Customers Billing accounts matched to CRM accounts or users by email or external ID. | Projects is specific to Asana and Customers to Chargebee — each maps to any object or custom field on the other side. | |
| Sections Ordered groupings of Tasks within a project; synced as a grouping attribute or category field on the row. | Subscriptions Recurring billing state (plan, term, status) synced to CRM and product databases. | Sections is specific to Asana and Subscriptions to Chargebee — each maps to any object or custom field on the other side. | |
| Custom fields Typed fields (text, number, enum, multi-enum, date, people) defined at project or workspace level; mapped to database columns, with enum values written by option GID. | Invoices Issued billing documents synced to accounting and revenue reporting. | Custom fields is specific to Asana and Invoices to Chargebee — each maps to any object or custom field on the other side. | |
| Stories Comments and activity entries on a Task; read out for history and reporting or written back as comments. | Credit notes Adjustments and refund documents needed for accurate revenue reconciliation. | Stories is specific to Asana and Credit notes to Chargebee — each maps to any object or custom field on the other side. | |
| Users Members of a workspace or organization referenced by assignee and follower fields; read to resolve GIDs to names and emails. | Items and item prices The product catalog (plans, addons, charges) referenced by every subscription. | Users is specific to Asana and Items and item prices to Chargebee — each maps to any object or custom field on the other side. | |
| Portfolios Collections of Projects for program-level rollup; read for cross-project status and progress reporting (Business and Enterprise). | Payment sources Stored payment methods; usually read-only metadata in syncs for compliance reasons. | Portfolios is specific to Asana and Payment sources to Chargebee — each maps to any object or custom field on the other side. |
How changes propagate between Asana and Chargebee
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Asana Chargebee Sub-second propagation
DetectionAsana notifies Stacksync of record changes through webhook events. Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete.
DeliveryEach detected change is written to Chargebee through its API, with automatic retries and rate-limit backoff.
Chargebee Asana Sub-second propagation
DetectionChargebee notifies Stacksync of record changes through webhook events. Webhooks for all major object events, plus a pollable Events resource that records every change.
DeliveryEach detected change is written to Asana through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Asana: Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.
- Chargebee: Subject to plan-based API rate limits enforced per site.
What ships with Asana ⇄ Chargebee
Connect Asana and Chargebee for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Asana–Chargebee connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Asana or Chargebee data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Asana or Chargebee record.
Observability
Monitoring
Track your Asana ⇄ Chargebee sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Asana and Chargebee.
How the Asana and Chargebee connectors work
Asana
- Integration surface
- REST API (app.asana.com/api/1.0, JSON responses), plus resource-scoped Webhooks and a sync-token Events API
- Authentication
- OAuth 2.0 for multi-user apps, Personal Access Tokens (PATs) for single-account use and testing, and organization-scoped Service Accounts (Enterprise) for admin-level access
- Change detection
- Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete; the sync-token Events API returns incremental changes on a task or project when webhooks are not used
- Capabilities
- read · write · webhooks
- Rate limits
- Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.
Chargebee
- Integration surface
- REST API
- Authentication
- API key sent via HTTP basic authentication (key as the username), scoped per site with test and live environments
- Change detection
- Webhooks for all major object events, plus a pollable Events resource that records every change
- Capabilities
- read · write · webhooks
- Rate limits
- Subject to plan-based API rate limits enforced per site
How it works
How to connect Asana to Chargebee — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Asana and Chargebee with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Asana
connected
Chargebee
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Asana and Chargebee objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Asana ⇄ ChargebeeCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Asana ChargebeeCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Asana and Chargebee integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Asana and Chargebee: authenticate both systems, choose the objects to sync (such as Asana's Projects and Sections), map fields visually, and changes propagate both ways in milliseconds — no code required.
-
Change detection on Asana: Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete; the sync-token Events API returns incremental changes on a task or project when webhooks are not used. On Chargebee: Webhooks for all major object events, plus a pollable Events resource that records every change. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Chargebee side: Events, Customers, Subscriptions, Invoices, plus custom fields where Chargebee exposes them. On the Asana side: Users, Portfolios, Tags, Teams / Workspaces. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Asana and Chargebee: Where Asana tracks people or companies: one identity; Where Asana is a docs or knowledge workspace: reference data kept fresh; Where Asana handles customer conversations: billing context in view. A customer's details updated in either system update the other, so finance and the rest of the business stop maintaining two versions of the same customer.
-
Asana: REST API (app.asana.com/api/1.0, JSON responses), plus resource-scoped Webhooks and a sync-token Events API. Authentication: OAuth 2.0 for multi-user apps, Personal Access Tokens (PATs) for single-account use and testing, and organization-scoped Service Accounts (Enterprise) for admin-level access. Chargebee: REST API. Authentication: API key sent via HTTP basic authentication (key as the username), scoped per site with test and live environments. Stacksync manages authentication, retries, and rate limits on both sides.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
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