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ERP ⇄ CRM

Acumatica to HubSpot integration — real-time, two-way sync

Keep Acumatica and HubSpot in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Acumatica and HubSpot

Close the gap between front office and back office: HubSpot and Acumatica share customers and status in real time, in both directions.

Connecting Acumatica and HubSpot aligns quote-to-cash: sales works Deals and Companies in HubSpot while finance owns Customers, Sales Orders, and Invoices in Acumatica. A two-way sync keeps both teams operating on the same account and order data without manual re-entry.

Stacksync syncs Line Item, Product, Ticket, Quote in HubSpot with Projects, Opportunities and Cases, Customers, Vendors in Acumatica field by field, in real time, and in both directions. You decide which system owns which fields; Stacksync keeps every copy consistent and resolves conflicts by rules you set.

Common use cases

  • 01 Reps check open Sales Orders and unpaid Invoices from the HubSpot Contact or Company view.
  • 02 Finance receives clean Customer records from HubSpot instead of rekeying Deal data into Acumatica.
  • 03 Support triages HubSpot Tickets with the customer's Acumatica order history attached.
  • 04 Write warehouse-computed lead and account scores back to HubSpot properties on a schedule or in near real time.

Common sync patterns

Deal-to-order handoff

a closed-won HubSpot Deal creates the Acumatica Customer and Sales Order with Line Items mapped to Stock Items.

Invoice visibility for sales

Acumatica Invoices appear on the HubSpot Company record so reps see billing status before renewal conversations.

Product catalog alignment

Acumatica Stock Items sync to HubSpot Products so quotes are built from current SKUs.

What you can sync between Acumatica and HubSpot

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Acumatica objects HubSpot objects How this pairing syncs
Payments Customer payment records reconciled against invoices from payment platforms. Audit Synced with incremental and full sync per the Stacksync docs. Payments is specific to Acumatica and Audit to HubSpot — each maps to any object or custom field on the other side.
Journal Transactions GL entries replicated into reporting databases. Contact Synced with incremental and full sync per the Stacksync docs. Journal Transactions is specific to Acumatica and Contact to HubSpot — each maps to any object or custom field on the other side.
Projects Project cost and billing structures synced with delivery tools. Company Synced with incremental and full sync per the Stacksync docs. Projects is specific to Acumatica and Company to HubSpot — each maps to any object or custom field on the other side.
Opportunities and Cases Built-in CRM records synced with external sales and support tools. Deal Synced with incremental and full sync per the Stacksync docs. Opportunities and Cases is specific to Acumatica and Deal to HubSpot — each maps to any object or custom field on the other side.
Customers AR master data synced with CRMs and billing tools. Line Item Synced with incremental and full sync per the Stacksync docs. Customers is specific to Acumatica and Line Item to HubSpot — each maps to any object or custom field on the other side.
Vendors Supplier records aligned with procurement and AP automation. Product Synced with incremental and full sync per the Stacksync docs. Vendors is specific to Acumatica and Product to HubSpot — each maps to any object or custom field on the other side.

How changes propagate between Acumatica and HubSpot

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Acumatica HubSpot Sub-second propagation

DetectionAcumatica notifies Stacksync of record changes through webhook events. Push notifications configurable on data changes, plus polling on LastModifiedDateTime fields.

DeliveryEach detected change is written to HubSpot through its API, with automatic retries and rate-limit backoff.

HubSpot Acumatica Sub-second propagation

DetectionHubSpot pushes changes as they happen — webhook events backed by change data capture. Records: incremental near-real-time change tracking.

DeliveryEach detected change is written to Acumatica through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • HubSpot: Request limits vary by subscription tier and API type.
What ships with Acumatica ⇄ HubSpot

Connect Acumatica and HubSpot for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Acumatica–HubSpot connection.

Real-time

Two-way sync

Changes in Acumatica or HubSpot instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Acumatica or HubSpot data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Acumatica or HubSpot record.

Observability

Monitoring

Track your Acumatica ⇄ HubSpot sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Acumatica and HubSpot.

How the Acumatica and HubSpot connectors work

Acumatica

Integration surface
Contract-based REST API (JSON over versioned endpoints), plus SOAP web services and OData access to Generic Inquiries
Authentication
OAuth 2.0 or cookie-based session login with Acumatica credentials
Change detection
Push notifications configurable on data changes, plus polling on LastModifiedDateTime fields
Capabilities
read · write · webhooks

HubSpot

Integration surface
REST API (CRM v3)
Authentication
OAuth (choose HubSpot account and authorize Stacksync); requires a HubSpot 'Super Admin' to grant access; optional "Grant access to sensitive fields" checkbox for sensitive/highly sensitive fields
Change detection
Records: incremental near-real-time change tracking. Associations: HubSpot has no native association CDC
Capabilities
read · write · CDC · webhooks
Rate limits
Request limits vary by subscription tier and API type.
HubSpot setup guide
How it works

How to connect Acumatica to HubSpot — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Acumatica and HubSpot with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Acumatica connected
    HubSpot connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Acumatica and HubSpot objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Acumatica ⇄ HubSpot
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Acumatica HubSpot
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Acumatica and HubSpot integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 390 integrations available for Acumatica and HubSpot.

Popular · 8 of 390
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