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Macy's EDI
integration guide.

Plan your Macy's EDI integration using 8 listed document types across 5 channels. Compare channels, map business records and test the operational handoff.

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Listed documents
8
Partner document references
Listed channels
5
Macy's Inventory → Macy's (Remittance)
Implementation
Plan
Map, validate and reconcile

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Implementation guide

Macy's: EDI implementation plan

Build a reliable EDI workflow for Macy's. Use 8 document types across 5 channels to plan record mapping, prevent duplicate processing and reconcile results in your business systems.

The document list is based on the linked partner reference. Confirm the required messages, versions and directions for your account.

Map records and test the business result
Document or decisionRecord and matching IDsWhat to test
X12 846 Inventory Inquiry AdviceListed on 3 channels: Macy's Inventory, Macy's, Macy's CHub DS 5135797000CH inventory availability record

item, location, quantity type and snapshot time
  • Distinguish on-hand, available and reserved quantities before publishing availability.
  • Deliver an old snapshot after a new one and prevent stale stock from replacing current values.
X12 856 Ship Notice ManifestListed on 3 channels: Macy's, Macy's (856), Macy's CHub DS 5135797000CH shipment notice (ASN)

shipment, order, package and item references
  • Reconcile item quantities through shipment, order and packaging levels against the physical shipment.
  • Test split shipments for one purchase order and prevent the second ASN from replacing the first.
X12 852 Product Activity DataListed on 1 channel: Macy's product activity report

item, location, activity type and reporting period
  • Keep sales, returns and stock movements in separate measures.
  • Replace a corrected reporting period without counting the original activity twice.
X12 855 Purchase Order AcknowledgmentListed on 2 channels: Macy's, Macy's CHub DS 5135797000CH purchase-order response

original purchase order, response revision and order line
  • Test a partially accepted order with a backordered line and retain both outcomes.
  • Do not treat a syntax acknowledgment as acceptance of price, quantity or delivery dates.
X12 810 InvoiceListed on 2 channels: Macy's, Macy's CHub DS 5135797000CH accounts-receivable or accounts-payable invoice

invoice number, purchase order and invoice line
  • Reconcile line amounts, allowances, charges and tax to the invoice total.
  • Submit the same invoice twice and verify that it cannot create a second payable.
X12 820 Payment Order Remittance AdviceListed on 3 channels: Macy's, Macy's CHub DS 5135797000CH, Macy's (Remittance) payment or remittance record

payment reference, invoice references and amounts applied
  • Allocate a partial payment across several invoices and preserve the remaining balances.
  • Keep receipt of remittance information distinct from confirmation that funds settled.
X12 850 Purchase OrderListed on 2 channels: Macy's, Macy's CHub DS 5135797000CH purchase order or sales order

buyer purchase order, order line and trading-party identifiers
  • Map buyer item numbers to seller SKUs and explicitly convert case quantities to the agreed unit.
  • Resend one purchase order and confirm that only one sales order is created.
X12 860 Purchase Order Change Request Buyer InitiatedListed on 1 channel: Macy's CHub DS 5135797000CH buyer order-change request

original purchase order, change revision and affected line
  • Apply a quantity reduction to the existing order instead of creating another order.
  • Test a cancellation arriving after allocation or shipment and route it to an exception owner.

Implementation steps

  1. Choose the trading account and channel

    Choose among Macy's Inventory, Macy's, Macy's (856), Macy's CHub DS 5135797000CH and the other channels listed below. Confirm the business unit and account before copying a mapping from another channel.

  2. Map records and assign owners

    Start with inventory availability record, shipment notice (ASN), product activity report. For each document, assign the source system, destination record, stable identifiers and person responsible for exceptions. Agree whether a change updates an existing record or creates a new event.

  3. Test a complete exchange

    Run a successful exchange and the failure cases in the mapping table. Track delivery, document validation and processing in your business system separately. Agree on the Macy's production handoff and save the results of each approved test.

  4. Check results after launch

    Match records between systems using item, location, quantity type and snapshot time. Assign an owner to missing responses, duplicates and rejected records. Test recovery before enabling automatic retries.

Go-live checklist

  • The required X12 documents, versions and sample files are agreed.
  • Sender and receiver IDs, test connections and production connections are agreed with the channel owner.
  • Delivery receipts, document validation and business responses have monitoring and a named owner.
  • Tests cover duplicates, partial processing and reconciliation with realistic business records.

Document catalog

EDI documents listed for Macy's

17 transactions across 5 channels.

Document flow

Example document relationships for Macy's

Where each document sits in its trading cycle, based on the 8 document types listed for Macy's across 5 channels. These are example relationships; the trading agreement determines the required sequence.

  • 810 Invoice — is listed on 2 of Macy's's 5 channels
  • 820 Payment Order Remittance Advice — is listed on 3 of Macy's's 5 channels
  • 846 Inventory Inquiry Advice — is listed on 3 of Macy's's 5 channels
  • 850 Purchase Order — is listed on 2 of Macy's's 5 channels
  • 852 Product Activity Data — is listed on 1 of Macy's's 5 channels
  • 855 Purchase Order Acknowledgment — is listed on 2 of Macy's's 5 channels
  • 856 Ship Notice Manifest — is listed on 3 of Macy's's 5 channels
  • 860 Purchase Order Change Request Buyer Initiated — is listed on 1 of Macy's's 5 channels
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Related references

Partners with related document listings

Compare document requirements for similar business processes.

The Home Depot 48 docs · 11 channels Nordstrom 28 docs · 8 channels JCPenney 25 docs · 20 channels Target 23 docs · 4 channels PetSmart 11 docs · 2 channels NEXCOM (Navy Exchange Service Command) 20 docs · 2 channels Lowe's 13 docs · 2 channels Sportsman's Warehouse 8 docs · 1 channel Nebraska Furniture Mart (NFM) 7 docs · 1 channel Costco 55 docs · 12 channels Walmart 32 docs · 8 channels Dillard's Department Stores, Inc. 30 docs · 3 channels Amazon 24 docs · 4 channels Ulta Beauty 18 docs · 3 channels AAFES (Army and Air Force Exchange Service) 15 docs · 3 channels Boscov's Department Stores 13 docs · 2 channels Mountain High Outfitters 12 docs · 2 channels Bloomingdale's 12 docs · 3 channels Bealls Inc. 11 docs · 2 channels Granite City Electric 10 docs · 1 channel Kroger Modernized Systems 10 docs · 1 channel

Showing 21 of 48 references

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FAQ

Macy's EDI questions

Which EDI documents are listed for Macy's?

X12 846 Inventory Inquiry Advice; X12 856 Ship Notice Manifest; X12 852 Product Activity Data; X12 855 Purchase Order Acknowledgment; X12 810 Invoice; X12 820 Payment Order Remittance Advice; X12 850 Purchase Order; additional documents are shown in the mapping plan. Confirm which documents, directions and versions apply to your account.

How should I choose the Macy's EDI channel?

The directory lists 5 channels for Macy's, including Macy's Inventory, Macy's, Macy's (856), Macy's CHub DS 5135797000CH. Match the channel to your actual trading relationship and compare its document list before reusing a mapping.

Which identifiers should the Macy's mapping preserve?

For X12 846 Inventory Inquiry Advice, plan around item, location, quantity type and snapshot time. For X12 856 Ship Notice Manifest, use shipment, order, package and item references. Use the partner guide to locate these values and check their allowed formats.

Does a successful EDI receipt mean Macy's accepted the business document?

Track delivery, document validation and business processing separately. An AS2 message disposition notification (MDN) confirms transport receipt; an X12 997 or 999 reports technical validation. Use the agreed business response or reconciliation report to confirm that the order, shipment or invoice was processed.

What should be tested before launching Macy's EDI?

Distinguish on-hand, available and reserved quantities before publishing availability. Deliver an old snapshot after a new one and prevent stale stock from replacing current values. Also test missing responses and recovery after a destination failure. Assign an owner to each failure and obtain partner approval before launch.

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