Real-time
Two-way sync
Changes in MySQL or Smartsheet instantly reflect in both systems. No stale data, no manual imports.
Database ⇄ Business productivity
MySQL to Smartsheet integration — real-time, two-way sync
Keep MySQL and Smartsheet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect MySQL and Smartsheet
Mirror Smartsheet's data into MySQL so your own code can read and write it like any other table, with changes flowing both ways in seconds.
Engineers integrate with tools like Smartsheet through APIs, which means auth, pagination, rate limits, webhooks, and retry logic, all maintained forever and all different for every tool. Meanwhile the data would be trivial to use if it simply lived in MySQL.
Stacksync mirrors Sheets, Rows, Columns, Cells from Smartsheet into Tables, Views, Columns, Primary and Unique Keys in MySQL and keeps both sides in sync in real time. Your services query the database directly, and inserts or updates your code makes flow back into Smartsheet, so the tool and the database never disagree.
Common use cases
- 01 Write records from a CRM or ERP into Smartsheet Rows so ops teams manage intake and status in a grid, then push status Cells back to the source.
- 02 Pull Reports and Sheets into a warehouse for cross-project reporting and dashboards without manual CSV exports.
- 03 Keep e-commerce orders in MySQL flowing into finance and fulfillment systems without export scripts
- 04 Feed a warehouse from MySQL continuously using binlog-based capture instead of nightly dumps
Common sync patterns
Read Smartsheet with a query
Records from Smartsheet are ordinary rows in MySQL; join them, index them, and use them in application logic without touching the vendor API.
Automate Smartsheet from your codebase
Write to the synced tables in MySQL and Stacksync propagates the change into Smartsheet, replacing custom integration code.
React to changes as they happen
Updates in Smartsheet arrive as row changes in MySQL, so triggers, jobs, and services can respond in near real time.
What you can sync between MySQL and Smartsheet
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| MySQL objects | Smartsheet objects | How this pairing syncs | |
|---|---|---|---|
| Columns Field-level mapping targets with engine-typed values. | Columns Define sheet schema and cell type (TEXT_NUMBER, DATE, CONTACT_LIST, PICKLIST, CHECKBOX); read via the API so field mappings can be generated. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. | |
| Triggers An alternative change-capture mechanism when binlog access is unavailable. | Reports Read-only roll-ups spanning multiple sheets; pulled into a warehouse for cross-sheet reporting, capped at 50,000 rows. | Triggers is specific to MySQL and Reports to Smartsheet — each maps to any object or custom field on the other side. | |
| Databases (Schemas) Top-level namespaces that scope a sync's reads and writes. | Attachments Files linked to rows or sheets; posting one carries a 10x rate cost, so bulk file sync is throttled to 30 per minute. | Databases (Schemas) is specific to MySQL and Attachments to Smartsheet — each maps to any object or custom field on the other side. | |
| Tables The primary sync target; rows map to records in connected systems. | Discussions and Comments Threaded comments on rows and sheets; read out to sync collaboration history or activity into another system. | Tables is specific to MySQL and Discussions and Comments to Smartsheet — each maps to any object or custom field on the other side. | |
| Views Read-side projections used as outbound sync sources. | Users and Groups Account membership and sharing; synced to keep an HR or identity source aligned with sheet and workspace access. | Views is specific to MySQL and Users and Groups to Smartsheet — each maps to any object or custom field on the other side. | |
| Primary and Unique Keys Match keys for idempotent upserts and conflict handling. | Sheets The core container; each sheet has typed columns, rows, and a modifiedAt stamp. Stacksync treats a sheet as a table and syncs its rows two-way. | Primary and Unique Keys is specific to MySQL and Sheets to Smartsheet — each maps to any object or custom field on the other side. |
How changes propagate between MySQL and Smartsheet
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
MySQL Smartsheet Sub-second propagation
DetectionChanges in MySQL are captured at the source via change data capture — no polling loop against its API. Database triggers — Stacksync creates deterministic triggers for internal logging and syncing (requires log_bin_trust_function_creators=ON when.
DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.
Smartsheet MySQL Sub-second propagation
DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.
DeliveryEach detected change is applied to MySQL as a row-level write, with types converted between the two schemas.
Rate-limit considerations
- MySQL: No API rate limits; throughput is bounded by connection limits and server resources.
- Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
What ships with MySQL ⇄ Smartsheet
Connect MySQL and Smartsheet for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every MySQL–Smartsheet connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever MySQL or Smartsheet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single MySQL or Smartsheet record.
Observability
Monitoring
Track your MySQL ⇄ Smartsheet sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between MySQL and Smartsheet.
How the MySQL and Smartsheet connectors work
MySQL
- Integration surface
- SQL wire protocol (MySQL client/server protocol)
- Authentication
- Database credentials entered as a connection string or parameters, with optional SSL root certificate upload and optional SSH tunnel (SSH user + SSH host)
- Change detection
- Database triggers — Stacksync creates deterministic triggers for internal logging and syncing (requires log_bin_trust_function_creators=ON when binary logging is enabled)
- Capabilities
- read · write · CDC
- Rate limits
- No API rate limits; throughput is bounded by connection limits and server resources
Smartsheet
- Integration surface
- REST API (v2.0)
- Authentication
- OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
- Change detection
- Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
How it works
How to connect MySQL to Smartsheet — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate MySQL and Smartsheet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
MySQL
connected
Smartsheet
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the MySQL and Smartsheet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · MySQL ⇄ SmartsheetCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
MySQL SmartsheetCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
MySQL and Smartsheet integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between MySQL and Smartsheet: authenticate both systems, choose the objects to sync (such as MySQL's Columns and Triggers), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means MySQL and Smartsheet records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed MySQL and Smartsheet connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom MySQL–Smartsheet integration in-house.
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Yes — Stacksync ships production-grade connectors for both MySQL and Smartsheet. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on MySQL: Database triggers — Stacksync creates deterministic triggers for internal logging and syncing (requires log_bin_trust_function_creators=ON when binary logging is enabled). On Smartsheet: Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Smartsheet side: Sheets, Rows, Columns, Cells, plus custom fields where Smartsheet exposes them. On the MySQL side: Tables, Views, Columns, Primary and Unique Keys. Stacksync auto-detects both schemas and converts types between the two systems.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 551 integrations available for MySQL and Smartsheet.
Popular · 8 of 551
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MySQL ⇄ Asana -
MySQL ⇄ Docusign -
MySQL ⇄ Gatekeeper -
MySQL ⇄ Monday -
Smartsheet ⇄ Amazon RDS -
Smartsheet ⇄ Supabase -
Smartsheet ⇄ MariaDB -
Smartsheet ⇄ SQL Server
No integrations match .
