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Ldap to Smartsheet integration — real-time, two-way sync

Keep Ldap and Smartsheet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Ldap and Smartsheet

Connect the tickets, records, and events in Smartsheet to the systems engineering runs in Ldap, kept current in real time and in both directions.

Smartsheet is where customer-facing and operational work happens: the tickets, conversations, contacts, and records a team touches every day. Ldap is where engineering runs the systems behind that work — the issue trackers, message brokers, directories, and monitors that keep services moving. The same items, people, and events matter to both, and when the only link between them is a manual hand-off or an overnight export, each side acts on a stale copy of what the other already knows.

Stacksync syncs Cells, Reports, Attachments, Discussions and Comments in Smartsheet with Operational attributes, Schema (subschema subentry), Entries, Person entries (inetOrgPerson / user) in Ldap field by field, in real time, and in both directions. You decide which system owns which fields; Stacksync maps the overlap, resolves conflicts by rules you set, and keeps every copy current, with no middleware to build and no API limits to babysit.

Common use cases

  • 01 Trigger downstream actions in an operational database when a Row's status Cell changes, using sheet webhooks for near-real-time updates.
  • 02 Two-way sync a project-tracker Sheet's Rows with a Postgres table so engineering works in SQL while project managers stay in Smartsheet.
  • 03 Two-way sync person and group entries between an LDAP directory (OpenLDAP or AD DS) and an HRIS or Postgres so joiners, movers, and leavers provision and deprovision automatically.
  • 04 Write user entries and group memberships into an LDAP directory from an HR system of record to drive downstream application access.

Common sync patterns

Where Ldap moves messages between services: activity lands on the stream

Records created or changed in Smartsheet publish to the queue or topic in Ldap as they happen, so downstream services react to real events rather than polling for them.

Where Ldap is the directory or identity source: one set of users

People and accounts in Smartsheet stay matched to the users in Ldap, so access, provisioning, and org changes propagate instead of being keyed in twice.

Where Ldap watches operations: live volumes for visibility

Open items, throughput, and error counts from Smartsheet replicate into Ldap, so the operational view reflects what is actually happening in the business.

What you can sync between Ldap and Smartsheet

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Ldap objects Smartsheet objects How this pairing syncs
Schema (subschema subentry) The objectClass and attribute-type definitions the server exposes; read to validate that written attributes exist and are single- or multi-valued as expected. Columns Define sheet schema and cell type (TEXT_NUMBER, DATE, CONTACT_LIST, PICKLIST, CHECKBOX); read via the API so field mappings can be generated. Schema (subschema subentry) is specific to Ldap and Columns to Smartsheet — each maps to any object or custom field on the other side.
Entries The fundamental unit of an LDAP directory, each addressed by a distinguished name (DN) and typed by its objectClass; synced two-way as records, with the DN driving upserts and attribute-level updates. Cells Row-by-column values; writes must match the column type and no single cell can exceed 4,000 characters. Entries is specific to Ldap and Cells to Smartsheet — each maps to any object or custom field on the other side.
Person entries (inetOrgPerson / user) People held under objectClasses such as inetOrgPerson, person, or Active Directory user; synced two-way to create accounts and update attributes like mail, cn, and telephoneNumber. Reports Read-only roll-ups spanning multiple sheets; pulled into a warehouse for cross-sheet reporting, capped at 50,000 rows. Person entries (inetOrgPerson / user) is specific to Ldap and Reports to Smartsheet — each maps to any object or custom field on the other side.
Groups (groupOfNames / posixGroup) Group entries whose member or uniqueMember attributes list DNs; synced two-way to add and remove membership as teams and entitlements change. Attachments Files linked to rows or sheets; posting one carries a 10x rate cost, so bulk file sync is throttled to 30 per minute. Groups (groupOfNames / posixGroup) is specific to Ldap and Attachments to Smartsheet — each maps to any object or custom field on the other side.
Organizational units (ou) Container entries that structure the DIT and scope which subtree a sync reads or writes; used to limit a sync to a branch such as ou=People,dc=corp,dc=com. Discussions and Comments Threaded comments on rows and sheets; read out to sync collaboration history or activity into another system. Organizational units (ou) is specific to Ldap and Discussions and Comments to Smartsheet — each maps to any object or custom field on the other side.
Attributes The typed name/value pairs on each entry (cn, mail, memberOf, objectClass); the schema defines which attributes each objectClass allows, and mappings are built per attribute. Users and Groups Account membership and sharing; synced to keep an HR or identity source aligned with sheet and workspace access. Attributes is specific to Ldap and Users and Groups to Smartsheet — each maps to any object or custom field on the other side.

How changes propagate between Ldap and Smartsheet

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Ldap Smartsheet Interval-based propagation

DetectionStacksync polls Ldap for changes on an incremental schedule, reading only records changed since the previous pass. No universal native change feed.

DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.

Smartsheet Ldap Sub-second propagation

DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.

DeliveryEach detected change is written to Ldap through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Ldap: LDAP defines no request quota; throughput is bounded by the server's sizelimit and timelimit administrative limits, connection and thread caps, and the CPU/IO it shares with live authentication traffic, so large syncs can contend with production lookups and must page results.
  • Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
What ships with Ldap ⇄ Smartsheet

Connect Ldap and Smartsheet for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Ldap–Smartsheet connection.

Real-time

Two-way sync

Changes in Ldap or Smartsheet instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Ldap or Smartsheet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Ldap or Smartsheet record.

Observability

Monitoring

Track your Ldap ⇄ Smartsheet sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Ldap and Smartsheet.

How the Ldap and Smartsheet connectors work

Ldap

Integration surface
LDAPv3 protocol (RFC 4511) over TCP, typically LDAPS on port 636 or StartTLS on 389; reaches any LDAPv3 directory server - OpenLDAP, Microsoft Active Directory, 389 Directory Server, Oracle Unified Directory, PingDS/ForgeRock, NetIQ eDirectory, Apache Directory.
Authentication
A bind DN and password (simple bind), typically over TLS, using a service account with rights to the target subtree. SASL mechanisms - GSSAPI/Kerberos, DIGEST-MD5, or EXTERNAL with a client certificate - are available where the server supports them.
Change detection
No universal native change feed. Incremental sync polls the modifyTimestamp operational attribute (or entryCSN / uSNChanged on servers that expose them) for entries changed since the last cursor; detecting deletes needs a server changelog or tombstones because a plain search cannot see removed entries. Some servers add Persistent Search or RFC 4533 content-sync (syncrepl), but that support is server-specific. No webhooks.
Capabilities
read · write
Rate limits
LDAP defines no request quota; throughput is bounded by the server's sizelimit and timelimit administrative limits, connection and thread caps, and the CPU/IO it shares with live authentication traffic, so large syncs can contend with production lookups and must page results.

Smartsheet

Integration surface
REST API (v2.0)
Authentication
OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
Change detection
Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
Capabilities
read · write · webhooks
Rate limits
300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
How it works

How to connect Ldap to Smartsheet — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Ldap and Smartsheet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Ldap connected
    Smartsheet connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Ldap and Smartsheet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Ldap ⇄ Smartsheet
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Ldap Smartsheet
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Ldap and Smartsheet integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
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DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 390 integrations available for Ldap and Smartsheet.

Popular · 8 of 390
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