Can Hibob and SharePoint sync in both directions?

Confirm two-way support with Stacksync for the records and fields you need in both systems. Access to a vendor API does not confirm that its Stacksync connector supports write-back.

What should be ready before the Hibob and SharePoint initial load?

Prepare both accounts, the selected object schemas, stable source and destination IDs, and the expected outcome. Identify the Hibob account, edition, environment, and business objects the integration must access. Identify the SharePoint account, edition, environment, and business objects the integration must access. Use the pair worksheet to record ownership and acceptance criteria.

How fast does the Hibob to SharePoint sync run?

Measure initial-load and ongoing-change latency separately. Source detection, selected objects, account limits, and destination validation determine the observed delay.

Will existing duplicates merge automatically?

No. Stacksync documents that pre-existing duplicates are not merged automatically when two-way sync begins. Review the initial dataset and matching plan before enabling it; an empty destination can simplify the first load.

How do I map Hibob fields to SharePoint?

Start with one business entity and a stable record ID. Map a small set of editable fields with compatible types, test required values and relationships, then expand after the pilot passes.

What should I do if a record fails to sync?

Check the destination error, field constraints, permissions, and current source value. The Stacksync issues dashboard supports retry and revert; retry reads current source values, so verify the intended record state before acting.

What does a Hibob and SharePoint integration cost?

Use the current Stacksync pricing page and confirm the supported implementation with the team. Scope the required objects, record volume, update frequency, initial load, and support needs when comparing a managed connector with native or custom development.

Which records should the Hibob and SharePoint pilot start with?

Start by reviewing Documents in Hibob and Drive items (document libraries) in SharePoint. Check how these records relate in your workflow, then confirm the actual fields and supported operations. Test record matching and one failed or repeated update before adding more records.

Human resources / Storage

Hibob and SharePoint integration

Plan how Hibob and SharePoint should share data across your business. Work with Stacksync engineers on record mapping, system access, and the requirements for running the integration.

Scope your workflow with an integration engineer
Review the systems, records, and updates you need

Integration planning

stacksync.com

Hibob

SharePoint

Review the integration scope

Teams building with Stacksync

Plan the connection your business needs

Explore a Hibob and SharePoint integration with a Stacksync engineer. Stacksync support for Hibob and SharePoint is not established by the connector documentation reviewed for this page. Start with one record and the update your business needs to identify an implementation path.

01 / Business process

Start with one meaningful update

Identify the record that changes in Hibob or SharePoint, where it needs to appear, and which team depends on it.

02 / Data access

Establish the available connection

Bring the objects, account editions, and required directions. An engineer can review the connector path, permissions, and field access.

03 / Success criteria

Define a result you can verify

Agree on record matching, acceptable delay, expected volume, and how your team will resolve failed updates.

Explore the technical references

Technical referenceAvailable documentation, candidate record relationships, and questions for your technical review.

What records can you sync?

Explore the record types and read/write requirements for each system.

HibobConnection and object support require review

Record types to review with Stacksync

Record type	Coverage and requirements
People (Employees)	Confirm support for this record type and the direction you need.
Employment	Confirm support for this record type and the direction you need.
Work	Confirm support for this record type and the direction you need.
Salaries	Confirm support for this record type and the direction you need.
Time off	Confirm support for this record type and the direction you need.
Lifecycle	Confirm support for this record type and the direction you need.

Discuss Hibob requirements

SharePointConnection and object support require review

Record types to review with Stacksync

Record type	Coverage and requirements
Sites	Confirm support for this record type and the direction you need.
Lists	Confirm support for this record type and the direction you need.
List items	Confirm support for this record type and the direction you need.
Drive items (document libraries)	Confirm support for this record type and the direction you need.
Columns and content types	Confirm support for this record type and the direction you need.
Permissions and sharing	Confirm support for this record type and the direction you need.

Discuss SharePoint requirements

Connection requirements and limits

Hibob

Integration interface: REST API (the Bob API)
Authentication: Confirm the credentials, API plan, and permissions required for Hibob.
Change detection: Confirm how Stacksync detects changes for this connector and the objects you need.
Read access: Confirm with Stacksync
Write access: Confirm with Stacksync

Limitations to check

Confirm Stacksync support for Hibob and the record types your workflow needs.
Review write-back, deletion handling, update timing, and account limits with the integration team.

Technical documentation

Hibob vendor API documentation

SharePoint

Integration interface: Microsoft Graph REST API (graph.microsoft.com/v1.0 and beta) covering SharePoint sites, lists, list items, columns, content types, and document-library drives and drive items; plus the classic SharePoint REST API (_api/web) and CSOM. Supports Graph JSON $batch (up to 20 requests per call).
Authentication: Confirm the credentials, API plan, and permissions required for SharePoint.
Change detection: Confirm how Stacksync detects changes for this connector and the objects you need.
Read access: Confirm with Stacksync
Write access: Confirm with Stacksync

Limitations to check

Confirm Stacksync support for SharePoint and the record types your workflow needs.
Review write-back, deletion handling, update timing, and account limits with the integration team.

Prepare your technical review

Use the worksheets and reference checks to capture record identity, ownership, and the result your business expects.

Implementation reference

Record identity and field ownership

Use these data-model references to describe the records your connection needs. They are planning examples; connector availability and supported operations must be established before implementation.

Download the mapping worksheet

CSV · No email required · Record matching, ownership, and test cases

Record matchingDocuments Drive items (document libraries)

Compare whether Hibob Documents and SharePoint Drive items (document libraries) describe the same file or document metadata in your business.

Hibob: Object support to establish
SharePoint: Object support to establish

Record identity

Keep file/object ID, container, and version. A path can change and a filename can repeat.

Field ownership

Separate document content, metadata, and sharing permissions; a metadata sync does not imply file transfer or ACL replication.

Fields to include

Source file ID
Container reference
Version
Metadata
Access classification

References: Hibob: Documents documentation

Architecture decision

Choose how to connect your systems

Choose a method around one example record and the update your business needs. Use Documents / Drive items (document libraries) to review record matching and confirm Stacksync support for the required operations. Compare ongoing sync, a custom workflow, and a scheduled export against that requirement.

Stacksync managed sync

Best fit: Review compatibility with a Stacksync engineer using an example of the records and updates you need.
Operating responsibility: Fits ongoing record synchronization when the required operations are supported. Add workflow steps for approvals or business actions that go beyond copying fields.
Before you choose: Check record matching: Keep file/object ID, container, and version. A path can change and a filename can repeat. Verify field coverage, deletion handling, and how changes are detected.

Native vendor integration

Best fit: A vendor-built integration may fit if it supports your Hibob and SharePoint record types.
Operating responsibility: Can reduce setup for a supported workflow. You may need another method for records or business steps it does not cover.
Before you choose: First check whether either vendor offers this integration. If available, verify Documents / Drive items (document libraries), update direction, account tier, and related-record handling.

Custom API or workflow

Best fit: Consider when Hibob and SharePoint need a transformation, approval, or action outside a direct record sync.
Operating responsibility: Provides control over business steps; the team owns credentials, version changes, error queues, and reconciliation.
Before you choose: Verify endpoint permissions, pagination, quotas, duplicate detection, and failure recovery.

File or scheduled snapshot

Best fit: Consider for a one-time Hibob / SharePoint migration or a reporting need with an explicit freshness window.
Operating responsibility: Can simplify a bounded transfer; later changes and deletion history require another extraction or a separately designed incremental process.
Before you choose: Record the extraction cutoff, source IDs, encoding, date/number formats, and reconciliation totals. Distinguish binary files from metadata and links.

Workflow reference

From a business event to the right update

Open a workflow to see its trigger, record relationships, and expected result.

File or document metadata sync test

Starting event: A change to the selected Documents or Drive items (document libraries) record needs a defined result in the other system.

Start with Hibob Documents and SharePoint Drive items (document libraries). Use the record-matching and field-ownership rules from your mapping worksheet.
Resolve folder/container and parent-record references before attaching metadata.
Test a normal update and one failed or repeated update in the supported direction. Keep both record IDs with the test results.

Expected result: Test a renamed file, a new version, a moved folder, and an access-restricted document.

If it fails: Check the current file version and destination access before retrying transfer or metadata updates.

Worker lifecycle planning for Hibob and SharePoint

Starting event: A worker joins, moves, or leaves in Hibob; a downstream process in SharePoint needs the approved context.

Identify the worker and employment record represented by People (Employees) or Employment. Retain effective dates and organizational scope.
Determine what Drive items (document libraries) represents: an operational task, a user identity, or a reporting row. Define a relationship; do not map these records as if they were the employee itself.
Require the process owner to approve any access, payroll, or account action and assign an exception owner.

Expected result: Rehires and concurrent assignments keep distinct employment context; delayed updates do not reverse a newer effective state.

If it fails: Inspect employment identity and effective dates before retrying the downstream action.

Production readiness

Test the behavior your business depends on

Keep both record IDs with the expected and actual result. Reconcile the same filters and time window in each system.

Documents / Drive items (document libraries)

Test case

Test a renamed file, a new version, a moved folder, and an access-restricted document.

Expected result

The expected file or document metadata relationship is preserved with no duplicate action or unintended write.

Direction and permissions

Test case

Bring an example source record and the intended destination operation to the compatibility review. Confirm the supported route before granting write access.

Expected result

Only an approved, supported direction and permitted fields are written.

Freshness and reconciliation

Test case

Measure source and destination times for the selected records under normal load and a burst. Reconcile IDs and values using the same filters and cutoff.

Expected result

The process meets its agreed freshness target and reconciliation has no unexplained differences.

Failure recovery

Find the cause. Restore the data flow.

Start with the failed record and the destination error, then inspect the source value, field requirements, and access.

Rejected or repeated file or document metadata change

Investigate

Inspect Hibob Documents and SharePoint Drive items (document libraries), their IDs, and the destination error.

Next action

Check the current file version and destination access before retrying transfer or metadata updates.

A record type or update is unavailable

Investigate

Check the Hibob and SharePoint connector guides, account permissions, and any operations marked On Request.

Next action

Ask the integration team to confirm a supported way to handle that record. Verify whether it needs connector configuration or a separate workflow step.

Source and destination disagree after a retry

Investigate

Compare current source values, destination validation, identity mappings, and any side effects already completed.

Next action

Stacksync issue retry reads the current source state. Decide the intended state before retrying or reverting; reconcile downstream effects separately.

Read the Stacksync issues dashboard guide for retry and revert behavior.

How updates move between Hibob and SharePoint

See how each system detects changes and which updates the other system can receive. Each direction has its own permissions and record requirements.

Hibob SharePoint Direction requires confirmation

Detect changesConfirm how Stacksync detects changes for this connector and the objects you need.

Apply updatesConfirm that Stacksync can create or update the records you need in SharePoint.

SharePoint Hibob Direction requires confirmation

Detect changesConfirm how Stacksync detects changes for this connector and the objects you need.

Apply updatesConfirm that Stacksync can create or update the records you need in Hibob.

Update timing and record limits

Measure initial-load and ongoing-change latency separately. Source detection, selected objects, account limits, and destination validation determine the observed delay.
Review write-back, deletion handling, update timing, and account limits with the integration team.
Review write-back, deletion handling, update timing, and account limits with the integration team.

Prepare Hibob and SharePoint access

Set up both accounts before testing the mapping. Use test records where available, and identify the account administrator who can approve access and help resolve setup errors.

Hibob setup checklist

Identify the Hibob account, edition, environment, and business objects the integration must access.
Confirm a Stacksync connector or implementation path for Hibob, including read/write support, authentication, and initial-load limits.

SharePoint setup checklist

Identify the SharePoint account, edition, environment, and business objects the integration must access.
Confirm a Stacksync connector or implementation path for SharePoint, including read/write support, authentication, and initial-load limits.

Prepare to go live

Record the fields each system can update, the first-load cutoff, both record IDs, the expected update delay, and who handles errors. Complete the tests before production before expanding to more records.

Use the Hibob and SharePoint planning worksheet to capture these decisions. Record the access owner in the worksheet and enter credentials only in the connection setup.

Talk to an engineer · Review current pricing

Security and control for your integrations

Use SSO and SCIM to manage access, secure connection options to reach your systems, and record-level retry and revert controls to resolve sync errors.

Explore security controls

FAQ