Real-time
Two-way sync
Changes in Greenhouse or Smartsheet instantly reflect in both systems. No stale data, no manual imports.
Human resources ⇄ Business productivity
Greenhouse to Smartsheet integration — real-time, two-way sync
Keep Greenhouse and Smartsheet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
Case study
Migrated from MuleSoft
Case study
Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
Case study
Migrated from Fivetran
Case study
Migrated from Celigo
Why teams connect Greenhouse and Smartsheet
Keep the people, teams, and status that Smartsheet and Greenhouse share aligned in real time, so a hire, role change, or departure recorded in one reaches the other within seconds.
Each tool in Smartsheet keeps its own list of who can use it: users, members, or agents, along with the team they sit on and whether they are still active. Greenhouse is the authoritative record of the same people as employees, with their department, manager, and employment status. When those two are connected only by manual account admin or a periodic export, the work tools drift: new hires wait days for access, team and manager changes never catch up, and people who have left keep standing accounts.
Stacksync syncs Users and Groups, Sheets, Rows, Columns in Smartsheet with Candidates, Applications, Jobs, Offers in Greenhouse bi-directionally and in real time. A person added, moved, or offboarded in Greenhouse creates or updates the matching user in Smartsheet within seconds, with field-level mapping and conflict resolution in place of spreadsheets and one-off account changes. Where Smartsheet captures details of its own, such as a corrected contact or a login identity, those can flow back to Greenhouse in whichever direction you configure.
Because the sync is field-level, each system keeps its own extras; only the shared facts, who a person is, which team they belong to, and whether their access should be on, are held in agreement.
Common use cases
- 01 Mirror Users and Groups from an HR system or directory so sheet sharing and workspace access stay aligned with headcount changes.
- 02 Trigger downstream actions in an operational database when a Row's status Cell changes, using sheet webhooks for near-real-time updates.
- 03 Write enriched or sourced Candidates from external tools into Greenhouse and keep contact fields refreshed as data changes.
- 04 Stream Jobs, Departments, and Offices into a reporting database for recruiting funnel and time-to-fill dashboards.
Common sync patterns
Onboarding: access ready on day one
A new hire recorded in Greenhouse creates the matching user in Smartsheet with the right team and manager already set, so people can start working without waiting on a provisioning ticket.
Offboarding: no standing access after a departure
When someone is marked as leaving in Greenhouse, the matching account in Smartsheet is deactivated or flagged, so departures do not leave open access behind.
One employee directory
A person's name, title, contact details, or status corrected in either system updates the other, so both sides stop maintaining separate copies of the same person.
What you can sync between Greenhouse and Smartsheet
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Greenhouse objects | Smartsheet objects | How this pairing syncs | |
|---|---|---|---|
| Users Greenhouse users (recruiters, hiring managers); read and written, and referenced by the On-Behalf-Of header on every write. | Cells Row-by-column values; writes must match the column type and no single cell can exceed 4,000 characters. | Users is specific to Greenhouse and Cells to Smartsheet — each maps to any object or custom field on the other side. | |
| Departments and Offices Org structure attached to Jobs; read and written to keep reporting hierarchies aligned with an HRIS or warehouse. | Reports Read-only roll-ups spanning multiple sheets; pulled into a warehouse for cross-sheet reporting, capped at 50,000 rows. | Departments and Offices is specific to Greenhouse and Reports to Smartsheet — each maps to any object or custom field on the other side. | |
| Candidates Person records with contact details, tags, and custom fields; read and written via Harvest, often created from sourcing or enrichment pipelines. | Attachments Files linked to rows or sheets; posting one carries a 10x rate cost, so bulk file sync is throttled to 30 per minute. | Candidates is specific to Greenhouse and Attachments to Smartsheet — each maps to any object or custom field on the other side. | |
| Applications Links a Candidate to a Job; carries current stage, status, and source. Movable, rejectable, and hireable through Harvest write calls. | Discussions and Comments Threaded comments on rows and sheets; read out to sync collaboration history or activity into another system. | Applications is specific to Greenhouse and Discussions and Comments to Smartsheet — each maps to any object or custom field on the other side. | |
| Jobs Requisitions with openings, hiring team, departments, and offices; created and patched via Harvest, read out for funnel and time-to-fill reporting. | Users and Groups Account membership and sharing; synced to keep an HR or identity source aligned with sheet and workspace access. | Jobs is specific to Greenhouse and Users and Groups to Smartsheet — each maps to any object or custom field on the other side. | |
| Offers Offer records tied to an Application with status and custom offer fields; readable and patchable, commonly synced to HRIS on hire. | Sheets The core container; each sheet has typed columns, rows, and a modifiedAt stamp. Stacksync treats a sheet as a table and syncs its rows two-way. | Offers is specific to Greenhouse and Sheets to Smartsheet — each maps to any object or custom field on the other side. |
How changes propagate between Greenhouse and Smartsheet
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Greenhouse Smartsheet Sub-second propagation
DetectionGreenhouse notifies Stacksync of record changes through webhook events. HMAC-SHA256 signed webhooks for candidate, application, job, and interview events, plus polling list endpoints with created_after / updated_after /.
DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.
Smartsheet Greenhouse Sub-second propagation
DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.
DeliveryEach detected change is written to Greenhouse through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Greenhouse: Harvest enforces a per-integration limit over a rolling 10-second window (X-RateLimit-Limit, commonly 50 requests / 10s for approved integrations); responses carry X-RateLimit-Remaining and, on a 429, X-RateLimit-Reset and Retry-After.
- Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
What ships with Greenhouse ⇄ Smartsheet
Connect Greenhouse and Smartsheet for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Greenhouse–Smartsheet connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Greenhouse or Smartsheet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Greenhouse or Smartsheet record.
Observability
Monitoring
Track your Greenhouse ⇄ Smartsheet sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Greenhouse and Smartsheet.
How the Greenhouse and Smartsheet connectors work
Greenhouse
- Integration surface
- Harvest REST API (plus read-only Job Board API and the Ingestion API for bulk candidate import)
- Authentication
- HTTP Basic Auth with a Harvest API key (key as username, blank password, colon appended then Base64-encoded); write calls require an On-Behalf-Of header naming the Greenhouse user
- Change detection
- HMAC-SHA256 signed webhooks for candidate, application, job, and interview events, plus polling list endpoints with created_after / updated_after / last_activity_after filters
- Capabilities
- read · write · webhooks
- Rate limits
- Harvest enforces a per-integration limit over a rolling 10-second window (X-RateLimit-Limit, commonly 50 requests / 10s for approved integrations); responses carry X-RateLimit-Remaining and, on a 429, X-RateLimit-Reset and Retry-After.
Smartsheet
- Integration surface
- REST API (v2.0)
- Authentication
- OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
- Change detection
- Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
How it works
How to connect Greenhouse to Smartsheet — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Greenhouse and Smartsheet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Greenhouse
connected
Smartsheet
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Greenhouse and Smartsheet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Greenhouse ⇄ SmartsheetCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Greenhouse SmartsheetCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Greenhouse and Smartsheet integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Greenhouse and Smartsheet: authenticate both systems, choose the objects to sync (such as Greenhouse's Users and Departments and Offices), map fields visually, and changes propagate both ways in milliseconds — no code required.
-
Change detection on Greenhouse: HMAC-SHA256 signed webhooks for candidate, application, job, and interview events, plus polling list endpoints with created_after / updated_after / last_activity_after filters. On Smartsheet: Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
-
On the Smartsheet side: Users and Groups, Sheets, Rows, Columns, plus custom fields where Smartsheet exposes them. On the Greenhouse side: Candidates, Applications, Jobs, Offers. Stacksync auto-detects both schemas and converts types between the two systems.
-
Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
-
Common patterns for Greenhouse and Smartsheet: Onboarding: access ready on day one; Offboarding: no standing access after a departure; One employee directory. A new hire recorded in Greenhouse creates the matching user in Smartsheet with the right team and manager already set, so people can start working without waiting on a provisioning ticket.
-
Greenhouse: Harvest REST API (plus read-only Job Board API and the Ingestion API for bulk candidate import). Authentication: HTTP Basic Auth with a Harvest API key (key as username, blank password, colon appended then Base64-encoded); write calls require an On-Behalf-Of header naming the Greenhouse user. Smartsheet: REST API (v2.0). Authentication: OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header. Stacksync manages authentication, retries, and rate limits on both sides.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 511 integrations available for Greenhouse and Smartsheet.
Popular · 7 of 511
-
Greenhouse ⇄ Atlassian -
Greenhouse ⇄ Braze -
Greenhouse ⇄ ConnectWise -
Smartsheet ⇄ Ukg Ready -
Smartsheet ⇄ BambooHR -
Smartsheet ⇄ Success Factors -
Smartsheet ⇄ Hibob
No integrations match .
