Real-time
Two-way sync
Changes in Greenhouse or Pipedrive instantly reflect in both systems. No stale data, no manual imports.
Human resources ⇄ CRM
Greenhouse to Pipedrive integration — real-time, two-way sync
Keep Greenhouse and Pipedrive in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Greenhouse and Pipedrive
Keep the people who own accounts in Pipedrive in step with the workforce records in Greenhouse, so ownership, roles, and org structure stay current in both systems, in real time and in both directions.
Pipedrive runs on people as much as on accounts: every contact, deal, and account has an owner, and those owners are employees whose roles, teams, and status are held in Greenhouse. Greenhouse is the system of record for the workforce, from new hires to promotions to departures, and often for the candidates the business is still deciding on. When the two systems are connected only by re-keying or an overnight export, they drift apart, and the CRM ends up assigning accounts to people who have left, holding territories that no longer match the org chart, and waiting days to give a new rep access.
Stacksync syncs Files, Goals, Leads, Notes in Pipedrive with Applications, Jobs, Offers, Scorecards in Greenhouse field by field, in real time, and in both directions. You decide which system owns which fields, so Greenhouse stays authoritative on roles and org structure while Pipedrive keeps ownership and territory current, and Stacksync resolves conflicts by the rules you set.
Common use cases
- 01 Keep Pipedrive organizations aligned with an invoicing or accounting system's customer records.
- 02 Trigger onboarding or provisioning workflows from the synced database when a deal reaches won.
- 03 Export Scorecards and Scheduled Interviews to a data warehouse to analyze interviewer load and interview outcomes.
- 04 Two-way sync Candidates and Applications with Postgres so recruiting-ops apps read and update stage, status, and custom fields in SQL while recruiters stay in Greenhouse.
Common sync patterns
One directory of people
A person's name, title, email, phone, or manager corrected in either system updates the other, so both stop maintaining separate copies of the same individual.
Where Greenhouse tracks people the business also engages: contacts stay in sync
A person recorded in Greenhouse, such as a candidate or applicant, can create or update the matching contact in Pipedrive, so relationship history and outreach are not rebuilt from scratch when the same individual appears in both.
New team members provisioned when they are hired
When Greenhouse records a new hire, a matching user or owner is created in Pipedrive, so a new rep can start working accounts without waiting on a manual setup ticket.
What you can sync between Greenhouse and Pipedrive
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Greenhouse objects | Pipedrive objects | How this pairing syncs | |
|---|---|---|---|
| Scorecards Interviewer feedback and ratings tied to interviews; read-only in Harvest, exported to a warehouse for interview analytics. | Notes Free-form context on deals, persons, and organizations; usually read-only. | Scorecards is specific to Greenhouse and Notes to Pipedrive — each maps to any object or custom field on the other side. | |
| Scheduled Interviews Interview events with interviewers, times, and rooms; full create/update/delete support for calendar and reporting syncs. | Pipelines Synced with incremental and full sync per the Stacksync docs. | Scheduled Interviews is specific to Greenhouse and Pipelines to Pipedrive — each maps to any object or custom field on the other side. | |
| Users Greenhouse users (recruiters, hiring managers); read and written, and referenced by the On-Behalf-Of header on every write. | Deals Pipeline records with stage and value; the primary object for reporting and win-triggered automation. | Users is specific to Greenhouse and Deals to Pipedrive — each maps to any object or custom field on the other side. | |
| Departments and Offices Org structure attached to Jobs; read and written to keep reporting hierarchies aligned with an HRIS or warehouse. | Persons Contact records; synced with marketing tools and enriched from external data. | Departments and Offices is specific to Greenhouse and Persons to Pipedrive — each maps to any object or custom field on the other side. | |
| Candidates Person records with contact details, tags, and custom fields; read and written via Harvest, often created from sourcing or enrichment pipelines. | Organizations Company records linked to persons and deals; matched to billing customers. | Candidates is specific to Greenhouse and Organizations to Pipedrive — each maps to any object or custom field on the other side. | |
| Applications Links a Candidate to a Job; carries current stage, status, and source. Movable, rejectable, and hireable through Harvest write calls. | Activities Calls, meetings, and tasks; read out for rep activity reporting. | Applications is specific to Greenhouse and Activities to Pipedrive — each maps to any object or custom field on the other side. |
How changes propagate between Greenhouse and Pipedrive
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Greenhouse Pipedrive Sub-second propagation
DetectionGreenhouse notifies Stacksync of record changes through webhook events. HMAC-SHA256 signed webhooks for candidate, application, job, and interview events, plus polling list endpoints with created_after / updated_after /.
DeliveryEach detected change is written to Pipedrive through its API, with automatic retries and rate-limit backoff.
Pipedrive Greenhouse Sub-second propagation
DetectionPipedrive notifies Stacksync of record changes through webhook events. Webhooks on per-object create, update, and delete events, with polling on update timestamps.
DeliveryEach detected change is written to Greenhouse through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Greenhouse: Harvest enforces a per-integration limit over a rolling 10-second window (X-RateLimit-Limit, commonly 50 requests / 10s for approved integrations); responses carry X-RateLimit-Remaining and, on a 429, X-RateLimit-Reset and Retry-After.
- Pipedrive: Request budgets vary by plan and authentication method.
What ships with Greenhouse ⇄ Pipedrive
Connect Greenhouse and Pipedrive for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Greenhouse–Pipedrive connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Greenhouse or Pipedrive data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Greenhouse or Pipedrive record.
Observability
Monitoring
Track your Greenhouse ⇄ Pipedrive sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Greenhouse and Pipedrive.
How the Greenhouse and Pipedrive connectors work
Greenhouse
- Integration surface
- Harvest REST API (plus read-only Job Board API and the Ingestion API for bulk candidate import)
- Authentication
- HTTP Basic Auth with a Harvest API key (key as username, blank password, colon appended then Base64-encoded); write calls require an On-Behalf-Of header naming the Greenhouse user
- Change detection
- HMAC-SHA256 signed webhooks for candidate, application, job, and interview events, plus polling list endpoints with created_after / updated_after / last_activity_after filters
- Capabilities
- read · write · webhooks
- Rate limits
- Harvest enforces a per-integration limit over a rolling 10-second window (X-RateLimit-Limit, commonly 50 requests / 10s for approved integrations); responses carry X-RateLimit-Remaining and, on a 429, X-RateLimit-Reset and Retry-After.
Pipedrive
- Integration surface
- REST API
- Authentication
- No-code guided connection: create a connection, select Pipedrive, then click "Allow and Install" (OAuth-style app install; docs do not name the protocol)
- Change detection
- Webhooks on per-object create, update, and delete events, with polling on update timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- Request budgets vary by plan and authentication method.
How it works
How to connect Greenhouse to Pipedrive — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Greenhouse and Pipedrive with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Greenhouse
connected
Pipedrive
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Greenhouse and Pipedrive objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Greenhouse ⇄ PipedriveCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Greenhouse PipedriveCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Greenhouse and Pipedrive integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Greenhouse and Pipedrive: authenticate both systems, choose the objects to sync (such as Greenhouse's Scorecards and Scheduled Interviews), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Yes — Stacksync ships production-grade connectors for both Greenhouse and Pipedrive. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Greenhouse: HMAC-SHA256 signed webhooks for candidate, application, job, and interview events, plus polling list endpoints with created_after / updated_after / last_activity_after filters. On Pipedrive: Webhooks on per-object create, update, and delete events, with polling on update timestamps. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Pipedrive side: Files, Goals, Leads, Notes, plus custom fields where Pipedrive exposes them. On the Greenhouse side: Applications, Jobs, Offers, Scorecards. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Greenhouse and Pipedrive: One directory of people; Where Greenhouse tracks people the business also engages: contacts stay in sync; New team members provisioned when they are hired. A person's name, title, email, phone, or manager corrected in either system updates the other, so both stop maintaining separate copies of the same individual.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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