Real-time
Two-way sync
Changes in Gmail or Wrike instantly reflect in both systems. No stale data, no manual imports.
Communications ⇄ Business productivity
Gmail to Wrike integration — real-time, two-way sync
Keep Gmail and Wrike in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Gmail and Wrike
Sync the people, users, and work records in Wrike with the calls, messages, and events in Gmail, in real time and in both directions.
Wrike holds the records a team works from: the contacts, the tickets or tasks, the users, and the history attached to each. Gmail moves the actual communication, whether that is a call, a text, an email, or a meeting, and every one of those is tied to a person and often to a user on your side. When the two are connected only by manual entry or a nightly export, the communication happens in one system while the record it belongs to sits in another, so people rebuild context by hand and reach out from contact lists that are already out of date.
Stacksync syncs Workflows, Spaces, Tasks, Folders & Projects in Wrike with Drafts, Attachments, History, Messages in Gmail bi-directionally and in real time. Contacts and users maintained in Wrike feed Gmail so outbound dialing, messaging, and invites reach current numbers and addresses, and the calls, messages, and meeting events Gmail produces attach to the matching record in Wrike within seconds. Everything is mapped field by field, with conflict resolution in place of copy-paste, and there is no middleware to build, no rate limits to babysit, and no batch job that leaves the morning running on yesterday's data.
Because the sync is field-level, each system keeps its own extras; only the shared people, users, and activity are held in agreement.
Common use cases
- 01 Sync Comments and status changes from Wrike into a database so downstream dashboards and tools react to project progress in near real time.
- 02 Two-way sync of Tasks and their Custom Fields between a Wrike project and Postgres so ops teams work in SQL while project owners stay in Wrike.
- 03 Mirror Labels with pipeline or ticket states so triage done in an external tool is reflected inside the inbox.
- 04 Log sent and received Messages onto CRM contact and deal timelines automatically so reps never copy-paste email history.
Common sync patterns
One contact master
A person's number, email, or contact preferences corrected in either system update the other, so the record and the channel that reaches them stay in agreement.
Where Gmail places calls or sends messages: activity on the record
Calls, texts, emails, or meeting events from Gmail attach to the matching contact, ticket, or item in Wrike, so the full history lives with the record instead of in a separate log.
One user and agent roster
Users kept in Wrike map to accounts, seats, or extensions in Gmail, so the same people exist on both sides and ownership stays meaningful across the two systems.
What you can sync between Gmail and Wrike
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Gmail objects | Wrike objects | How this pairing syncs | |
|---|---|---|---|
| Drafts Unsent messages; created and updated from templates or sequence tools so reps review before sending from their own mailbox. | Timelogs Time-tracking entries logged against Tasks; read for billing and utilization reporting or written back when hours are recorded elsewhere. | Drafts is specific to Gmail and Timelogs to Wrike — each maps to any object or custom field on the other side. | |
| Attachments File payloads referenced by message part; read out to storage or a document system for archival and compliance workflows. | Contacts Account members and user groups referenced by task responsibles and authors; read to resolve IDs to names and email addresses. | Attachments is specific to Gmail and Contacts to Wrike — each maps to any object or custom field on the other side. | |
| History The incremental change log keyed by historyId; used for efficient delta sync so only mailbox changes since the last cursor are fetched. | Workflows Sets of custom statuses grouped into stages (Active, Completed, Cancelled, Deferred); read to map task status transitions to database values. | History is specific to Gmail and Workflows to Wrike — each maps to any object or custom field on the other side. | |
| Messages Individual emails with headers, body, and label state; read out to a CRM or warehouse for activity logging, and sent or modified two-way from sales tools. | Spaces Top-level containers that hold Folders, Projects, and their members; used to scope which Folders a given sync covers. | Messages is specific to Gmail and Spaces to Wrike — each maps to any object or custom field on the other side. | |
| Threads Conversation groupings that keep replies together; synced so a CRM timeline or support desk shows the full exchange, not isolated messages. | Tasks The primary unit of work and main record; created, updated, completed, and deleted via the REST v4 API and synced two-way. Subtasks are Tasks linked by superTask/subTask references. | Threads is specific to Gmail and Tasks to Wrike — each maps to any object or custom field on the other side. | |
| Labels User and system labels (INBOX, SENT, custom); applied and removed via sync to mirror pipeline stages or triage states from an external system. | Folders & Projects The container hierarchy: Folders group Tasks, and Projects add dates, an owner, and a status. Each maps to a synced table scope, and its structure defines what a sync covers. | Labels is specific to Gmail and Folders & Projects to Wrike — each maps to any object or custom field on the other side. |
How changes propagate between Gmail and Wrike
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Gmail Wrike Sub-second propagation
DetectionGmail notifies Stacksync of record changes through webhook events. Incremental sync via users.history.list from a stored historyId cursor, plus real-time push notifications through Google Cloud Pub/Sub watch on the.
DeliveryEach detected change is written to Wrike through its API, with automatic retries and rate-limit backoff.
Wrike Gmail Sub-second propagation
DetectionWrike notifies Stacksync of record changes through webhook events. Webhooks scoped to a folder, a space, or the whole account fire on events like TaskCreated, TaskStatusChanged, and FolderCreated, with event.
DeliveryEach detected change is written to Gmail through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Gmail: Quota is measured in units per user per second (e.g. messages.list = 5 units, messages.send = 100 units) against a 250 quota-unit/user/second limit and a daily project cap; exceeding limits returns 429 with exponential backoff expected.
- Wrike: Approximately 400 requests/minute per user (estimated on a per-second basis) with a higher per-IP ceiling; exceeding the limit or tripping Wrike's internal overload protection returns HTTP 429, handled with exponential backoff.
What ships with Gmail ⇄ Wrike
Connect Gmail and Wrike for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Gmail–Wrike connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Gmail or Wrike data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Gmail or Wrike record.
Observability
Monitoring
Track your Gmail ⇄ Wrike sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Gmail and Wrike.
How the Gmail and Wrike connectors work
Gmail
- Integration surface
- Gmail API (REST, v1)
- Authentication
- OAuth 2.0 via Google — user-authorized consent with granular scopes (gmail.readonly, gmail.modify, gmail.send, gmail.labels); restricted scopes require Google's app verification for production use
- Change detection
- Incremental sync via users.history.list from a stored historyId cursor, plus real-time push notifications through Google Cloud Pub/Sub watch on the mailbox (watch must be renewed at least every 7 days)
- Capabilities
- read · write · webhooks
- Rate limits
- Quota is measured in units per user per second (e.g. messages.list = 5 units, messages.send = 100 units) against a 250 quota-unit/user/second limit and a daily project cap; exceeding limits returns 429 with exponential backoff expected.
Wrike
- Integration surface
- REST API v4 (JSON), single account endpoint such as www.wrike.com/api/v4; the data-center host (US or EU) comes from the OAuth token response, plus REST-managed Webhooks
- Authentication
- OAuth 2.0 for multi-user apps (Authorization header carrying access_token and requested scopes), and a legacy Permanent Access Token for single-account and testing use
- Change detection
- Webhooks scoped to a folder, a space, or the whole account fire on events like TaskCreated, TaskStatusChanged, and FolderCreated, with event filtering and custom payload fields; polling the task updatedDate is the fallback
- Capabilities
- read · write · webhooks
- Rate limits
- Approximately 400 requests/minute per user (estimated on a per-second basis) with a higher per-IP ceiling; exceeding the limit or tripping Wrike's internal overload protection returns HTTP 429, handled with exponential backoff
How it works
How to connect Gmail to Wrike — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Gmail and Wrike with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Gmail
connected
Wrike
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Gmail and Wrike objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Gmail ⇄ WrikeCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Gmail WrikeCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Gmail and Wrike integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Gmail and Wrike: authenticate both systems, choose the objects to sync (such as Gmail's Drafts and Attachments), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Gmail and Wrike connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Gmail–Wrike integration in-house.
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Yes — Stacksync ships production-grade connectors for both Gmail and Wrike. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Gmail: Incremental sync via users.history.list from a stored historyId cursor, plus real-time push notifications through Google Cloud Pub/Sub watch on the mailbox (watch must be renewed at least every 7 days). On Wrike: Webhooks scoped to a folder, a space, or the whole account fire on events like TaskCreated, TaskStatusChanged, and FolderCreated, with event filtering and custom payload fields; polling the task updatedDate is the fallback. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Wrike side: Workflows, Spaces, Tasks, Folders & Projects, plus custom fields where Wrike exposes them. On the Gmail side: Drafts, Attachments, History, Messages. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 362 integrations available for Gmail and Wrike.
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