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Data warehouse ⇄ Business productivity

Exasol to Smartsheet integration — real-time, two-way sync

Keep Exasol and Smartsheet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Exasol and Smartsheet

Get the data locked inside Smartsheet into Exasol as live tables, and send results back where Smartsheet can use them, without writing a pipeline.

Whatever Smartsheet is used for, it accumulates data the rest of the company wants to analyze, and that data usually sits behind an API rather than in the warehouse. Building and babysitting an extraction pipeline is the tax most teams pay for it.

Stacksync syncs Discussions and Comments, Users and Groups, Sheets, Rows from Smartsheet into tables in Exasol continuously, handling schema, rate limits, and retries. Because the sync is bi-directional, results computed in Exasol can also be written back into fields in Smartsheet where the tool can use them.

Common use cases

  • 01 Mirror Users and Groups from an HR system or directory so sheet sharing and workspace access stay aligned with headcount changes.
  • 02 Trigger downstream actions in an operational database when a Row's status Cell changes, using sheet webhooks for near-real-time updates.
  • 03 Keep dimension tables such as customers and products aligned with the systems of record.
  • 04 Load CRM and ERP records into Exasol tables on a schedule so analysts query fresh operational data.

Common sync patterns

Cross-tool reporting

Combine Smartsheet's data with data from every other synced system to answer questions no single tool can.

Where Smartsheet accepts updates: operational write-back

Segments, scores, or reference values computed in Exasol sync back onto records in Smartsheet, putting analysis where the work happens.

History that outlives the tool

A continuously synced copy in Exasol preserves a queryable record even as data ages out of Smartsheet or gets changed inside it.

What you can sync between Exasol and Smartsheet

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Exasol objects Smartsheet objects How this pairing syncs
UDF scripts In-database functions that can transform synced data after load. Users and Groups Account membership and sharing; synced to keep an HR or identity source aligned with sheet and workspace access. UDF scripts is specific to Exasol and Users and Groups to Smartsheet — each maps to any object or custom field on the other side.
Users and roles Grant read/write access for the dedicated integration account. Sheets The core container; each sheet has typed columns, rows, and a modifiedAt stamp. Stacksync treats a sheet as a table and syncs its rows two-way. Users and roles is specific to Exasol and Sheets to Smartsheet — each maps to any object or custom field on the other side.
Schemas Namespaces that group the tables a sync reads from or writes into. Rows Records inside a sheet, each with createdAt/modifiedAt and cells keyed by columnId; the primary unit synced to and from external tables. Schemas is specific to Exasol and Rows to Smartsheet — each maps to any object or custom field on the other side.
Tables Primary sync target; columnar relational tables written with standard SQL. Columns Define sheet schema and cell type (TEXT_NUMBER, DATE, CONTACT_LIST, PICKLIST, CHECKBOX); read via the API so field mappings can be generated. Tables is specific to Exasol and Columns to Smartsheet — each maps to any object or custom field on the other side.
Views Read-only query surfaces often used as curated sources for reverse ETL. Cells Row-by-column values; writes must match the column type and no single cell can exceed 4,000 characters. Views is specific to Exasol and Cells to Smartsheet — each maps to any object or custom field on the other side.
Virtual schemas Federated views over external sources; useful for deciding what needs physical replication. Reports Read-only roll-ups spanning multiple sheets; pulled into a warehouse for cross-sheet reporting, capped at 50,000 rows. Virtual schemas is specific to Exasol and Reports to Smartsheet — each maps to any object or custom field on the other side.

How changes propagate between Exasol and Smartsheet

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Exasol Smartsheet Interval-based propagation

DetectionStacksync polls Exasol for changes on an incremental schedule, reading only records changed since the previous pass. Polling with timestamp or key columns.

DeliveryEach detected change is written to Smartsheet through its API, with automatic retries and rate-limit backoff.

Smartsheet Exasol Sub-second propagation

DetectionSmartsheet notifies Stacksync of record changes through webhook events. Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes.

DeliveryEach detected change is applied to Exasol as a row-level write, with types converted between the two schemas.

Rate-limit considerations

  • Exasol: No API quota; concurrency is bounded by cluster resources and session limits.
  • Smartsheet: 300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
What ships with Exasol ⇄ Smartsheet

Connect Exasol and Smartsheet for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Exasol–Smartsheet connection.

Real-time

Two-way sync

Changes in Exasol or Smartsheet instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Exasol or Smartsheet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Exasol or Smartsheet record.

Observability

Monitoring

Track your Exasol ⇄ Smartsheet sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Exasol and Smartsheet.

How the Exasol and Smartsheet connectors work

Exasol

Integration surface
SQL over JDBC/ODBC drivers and a WebSocket-based client protocol
Authentication
Database credentials (username and password)
Change detection
Polling with timestamp or key columns; Exasol does not expose a transaction-log change feed to clients
Capabilities
read · write
Rate limits
No API quota; concurrency is bounded by cluster resources and session limits

Smartsheet

Integration surface
REST API (v2.0)
Authentication
OAuth 2.0 authorization-code flow, or a raw/personal API access token passed as a Bearer header
Change detection
Sheet-scoped webhooks subscribed to *.* events notify on row and cell changes; otherwise polling on sheet and row modifiedAt timestamps
Capabilities
read · write · webhooks
Rate limits
300 requests per minute per access token; heavy calls like posting attachments cost 10x (30/min). A 429 returns errorCode 4003, back off ~60s.
How it works

How to connect Exasol to Smartsheet — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Exasol and Smartsheet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Exasol connected
    Smartsheet connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Exasol and Smartsheet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Exasol ⇄ Smartsheet
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Exasol Smartsheet
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Exasol and Smartsheet integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
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GDPR
CCPA
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DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 437 integrations available for Exasol and Smartsheet.

Popular · 8 of 437
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