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Business productivity

eClinicalWorks to Notion integration — real-time, two-way sync

Keep eClinicalWorks and Notion in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect eClinicalWorks and Notion

Stop re-entering the same information in eClinicalWorks and Notion: Stacksync keeps the records they share consistent in real time, in both directions.

Two tools in the daily stack often hold overlapping information: the same people, the same companies, or the same pieces of work, described twice. The tools do different jobs, so consolidating is not the answer; the overlap just needs to stop drifting.

Stacksync syncs Diagnostic reports, Patients, Appointments, Encounters in eClinicalWorks with Formula and Rollup properties, Users, Comments, Files and attachments in Notion in real time. You choose which records overlap, map the fields that should match, and pick a direction or let changes flow both ways. From then on, an update made in either tool is reflected in the other within seconds, without exports or copy-paste.

Because the sync is field-level, each tool keeps its own extras; only the shared data is held in agreement.

Common use cases

  • 01 Push referral or intake data captured in external forms into the EHR via HL7 interfaces.
  • 02 Sync patient demographics and appointments into a CRM so patient outreach and intake teams work from current data.
  • 03 Two-way sync a Notion projects or tasks data source with a Postgres table so engineers work in SQL while the team edits Pages in Notion, mapping status, date, and assignee properties both ways.
  • 04 Push rows from a warehouse or another database into a Notion data source as Pages so ops and leadership read live metrics in a familiar Notion view.

Common sync patterns

Where Notion is where the team documents or plans: keep its data fed

Information that originates in eClinicalWorks stays current in Notion instead of going stale after a one-time paste.

Handoffs between teams

When work started in one tool continues in the other, the shared fields travel with it automatically.

Where both tools track people or companies: one consistent record

Contact and company details corrected in either tool update the other, so nobody works from the old version.

What you can sync between eClinicalWorks and Notion

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

eClinicalWorks objects Notion objects How this pairing syncs
Practitioners Provider records used to keep directories and scheduling systems consistent. Files and attachments File-property and file-block values. Notion-hosted URLs are temporary and expire, so files are re-fetched or copied at sync time. Practitioners is specific to eClinicalWorks and Files and attachments to Notion — each maps to any object or custom field on the other side.
Observations Labs and vitals, delivered via FHIR resources or HL7 ORU result messages. Pages The core content unit and also every row of a database; synced two-way as records, with typed properties mapping to table columns. Observations is specific to eClinicalWorks and Pages to Notion — each maps to any object or custom field on the other side.
Medications Prescription and medication-list data within the patient record. Databases / Data sources Collections of pages with a typed property schema. Since the 2025-09-03 API a database is a container holding one or more data sources; syncs target a specific data_source_id. Medications is specific to eClinicalWorks and Databases / Data sources to Notion — each maps to any object or custom field on the other side.
Allergies Allergy and intolerance entries in the clinical record. Properties Typed columns on a page — title, rich_text, number, select, multi_select, date, people, relation, status, checkbox, URL. Read and written both ways. Allergies is specific to eClinicalWorks and Properties to Notion — each maps to any object or custom field on the other side.
Immunizations Vaccination history exposed for registries and patient apps. Blocks The page body — paragraphs, headings, to-dos, tables — nested as children and fetched recursively, separate from a page's properties. Immunizations is specific to eClinicalWorks and Blocks to Notion — each maps to any object or custom field on the other side.
Documents Clinical notes and attachments referenced from the chart. Formula and Rollup properties Values computed by Notion from other fields; read-only, so they are pulled out for reporting but never written back. Documents is specific to eClinicalWorks and Formula and Rollup properties to Notion — each maps to any object or custom field on the other side.

How changes propagate between eClinicalWorks and Notion

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

eClinicalWorks Notion Interval-based propagation

DetectionStacksync polls eClinicalWorks for changes on an incremental schedule, reading only records changed since the previous pass. HL7 interface feeds push event messages as they occur.

DeliveryEach detected change is written to Notion through its API, with automatic retries and rate-limit backoff.

Notion eClinicalWorks Sub-second propagation

DetectionNotion notifies Stacksync of record changes through webhook events. Workspace webhooks (page.created, page.content_updated, data_source.schema_updated, comment.created.

DeliveryEach detected change is written to eClinicalWorks through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • eClinicalWorks: Subject to the platform's API rate limits and interface throughput agreements.
  • Notion: Average of ~3 requests/second per integration with some bursts; 429 with a Retry-After header when exceeded. Payloads capped at 500 KB and 1000 block elements.
What ships with eClinicalWorks ⇄ Notion

Connect eClinicalWorks and Notion for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every eClinicalWorks–Notion connection.

Real-time

Two-way sync

Changes in eClinicalWorks or Notion instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever eClinicalWorks or Notion data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single eClinicalWorks or Notion record.

Observability

Monitoring

Track your eClinicalWorks ⇄ Notion sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between eClinicalWorks and Notion.

How the eClinicalWorks and Notion connectors work

eClinicalWorks

Integration surface
FHIR R4 REST API plus HL7 v2 interfaces (ADT, SIU, ORU) through an interface engine
Authentication
OAuth 2.0 / SMART on FHIR for the FHIR API; site-configured credentials for HL7 interface connections
Change detection
HL7 interface feeds push event messages as they occur; the FHIR API is polled
Capabilities
read · write
Rate limits
Subject to the platform's API rate limits and interface throughput agreements

Notion

Integration surface
REST API (api.notion.com/v1)
Authentication
OAuth 2.0 for public integrations, or an internal integration secret (bearer token); every request must send a Notion-Version header
Change detection
Workspace webhooks (page.created, page.content_updated, data_source.schema_updated, comment.created; HMAC-SHA256 signed) plus polling on each page's last_edited_time
Capabilities
read · write · webhooks
Rate limits
Average of ~3 requests/second per integration with some bursts; 429 with a Retry-After header when exceeded. Payloads capped at 500 KB and 1000 block elements.
How it works

How to connect eClinicalWorks to Notion — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate eClinicalWorks and Notion with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    eClinicalWorks connected
    Notion connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the eClinicalWorks and Notion objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · eClinicalWorks ⇄ Notion
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    eClinicalWorks Notion
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

eClinicalWorks and Notion integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
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DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 444 integrations available for eClinicalWorks and Notion.

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