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Database ⇄ Human resources

Couchbase to Hibob integration — real-time, two-way sync

Keep Couchbase and Hibob in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Couchbase and Hibob

Put your workforce data where your apps can reach it: Couchbase and Hibob share the same people, positions, and org structure in real time.

Hibob is the system of record for the people side of the business — employees, candidates, roles, and the org structure around them. Couchbase is where internal tools, dashboards, provisioning jobs, and analytics actually read and store records. The overlap is the workforce itself: People (Employees), Employment, Work, Salaries in Hibob need to exist as queryable Full-text search indexes, Buckets, Scopes, Collections in Couchbase before an app can act on them. When that bridge is a nightly export or a hand-run CSV, every downstream system spends the day working from a roster that has already moved on.

Stacksync syncs Full-text search indexes, Buckets, Scopes, Collections in Couchbase with People (Employees), Employment, Work, Salaries in Hibob field by field, in real time. You decide which system owns which fields — Hibob typically owns identity and org attributes, while operational or computed values can flow back the other way — and Stacksync keeps every copy consistent, matching records on a stable key and resolving conflicts by rules you set.

The result is one live picture of the workforce on both sides: HR keeps its source of truth, and the database keeps a current mirror that internal apps, reports, and access controls can trust without a batch window in between.

Common use cases

  • 01 Consolidate documents from multiple Couchbase clusters into a single analytical store.
  • 02 Write cleaned or enriched records from operational databases back into Couchbase collections that applications read.
  • 03 Auto-provision or deprovision accounts in an IdP, ticketing tool, or app database when Bob Lifecycle events fire employee joined or terminated.
  • 04 Push Salaries and Variable Pay from Bob into a payroll provider or warehouse each pay cycle, using the Payroll-permitted service user.

Common sync patterns

Computed and operational fields flow back

Values assembled or corrected in Couchbase write onto the matching record in Hibob where those fields are writable, keeping the people system enriched.

Mirror people records into the database

Records maintained in Hibob land as queryable Full-text search indexes, Buckets, Scopes, Collections in Couchbase, so internal apps and dashboards read live data instead of a periodic export.

One directory of record

When a person record is added, changed, or deactivated in either system, the matching row in the other stays current, ending dual maintenance.

What you can sync between Couchbase and Hibob

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Couchbase objects Hibob objects How this pairing syncs
Full-text search indexes Search indexes over documents, relevant when syncing searchable content. Employment Historical table of job terms, contract, and working pattern under /people/{id}/employment; full CRUD, entries keyed by effectiveDate. Full-text search indexes is specific to Couchbase and Employment to Hibob — each maps to any object or custom field on the other side.
Buckets Top-level data containers, roughly analogous to a database, that scope replication and memory quotas. Work Reporting line, department, site, and title under /people/{id}/work; drives the org chart and is synced two-way to directories. Buckets is specific to Couchbase and Work to Hibob — each maps to any object or custom field on the other side.
Scopes Namespaces inside a bucket used to group collections, similar to schemas. Salaries Compensation history at /people/{id}/salaries; full CRUD but gated behind the Payroll permission on the service user. Scopes is specific to Couchbase and Salaries to Hibob — each maps to any object or custom field on the other side.
Collections Table-like groupings of documents that syncs typically map one-to-one to destination tables. Time off Absence requests and who's-out data via /timeoff/employees/{id}/requests and /timeoff/whosout; submit new requests and read balances. Collections is specific to Couchbase and Time off to Hibob — each maps to any object or custom field on the other side.
JSON Documents The core records; schemaless JSON keyed by document id, flattened or mapped to relational rows in syncs. Lifecycle Hire, termination, and leave status changes at /people/{id}/lifecycle; read-only and the source of lifecycle webhook events. JSON Documents is specific to Couchbase and Lifecycle to Hibob — each maps to any object or custom field on the other side.
Global Secondary Indexes Indexes that make SQL++ query-based extraction efficient. Documents Employee documents accessed under the Docs API; gated behind the Documents permission granted per service user. Global Secondary Indexes is specific to Couchbase and Documents to Hibob — each maps to any object or custom field on the other side.

How changes propagate between Couchbase and Hibob

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Couchbase Hibob Sub-second propagation

DetectionChanges in Couchbase are captured at the source via change data capture — no polling loop against its API. Database Change Protocol (DCP) streams document mutations.

DeliveryEach detected change is written to Hibob through its API, with automatic retries and rate-limit backoff.

Hibob Couchbase Sub-second propagation

DetectionHibob notifies Stacksync of record changes through webhook events. Webhooks fire for employee created/updated/deleted, table-entry created/updated, time off, and lifecycle events.

DeliveryEach detected change is applied to Couchbase as a row-level write, with types converted between the two schemas.

Rate-limit considerations

  • Couchbase: Throughput is bounded by cluster sizing rather than API rate limits.
  • Hibob: Rate limits are enforced per service user; violations return HTTP 429 with X-RateLimit-Limit, X-RateLimit-Remaining, and X-RateLimit-Reset response headers. The docs list POST /people/search at 50 requests per minute, and bulk /people/search is preferred over per-record reads.
What ships with Couchbase ⇄ Hibob

Connect Couchbase and Hibob for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Couchbase–Hibob connection.

Real-time

Two-way sync

Changes in Couchbase or Hibob instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Couchbase or Hibob data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Couchbase or Hibob record.

Observability

Monitoring

Track your Couchbase ⇄ Hibob sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Couchbase and Hibob.

How the Couchbase and Hibob connectors work

Couchbase

Integration surface
SQL++ (N1QL) query service, key-value SDK APIs, and REST management APIs
Authentication
Database credentials with role-based access control, typically over TLS
Change detection
Database Change Protocol (DCP) streams document mutations; SQL++ polling on document fields as an alternative
Capabilities
read · write · CDC
Rate limits
Throughput is bounded by cluster sizing rather than API rate limits

Hibob

Integration surface
REST API (the Bob API)
Authentication
Service User credentials over HTTP Basic auth (Base64-encoded serviceUserId:serviceUserToken); permissions granted per data category (People, Payroll, Documents) in Bob admin
Change detection
Webhooks fire for employee created/updated/deleted, table-entry created/updated, time off, and lifecycle events; the employee.updated payload flags which fields changed and Bob recommends an API call for the full record. There is no CDC stream, and deleting a table entry fires no webhook (Bob has no table-entry deletion event).
Capabilities
read · write · webhooks
Rate limits
Rate limits are enforced per service user; violations return HTTP 429 with X-RateLimit-Limit, X-RateLimit-Remaining, and X-RateLimit-Reset response headers. The docs list POST /people/search at 50 requests per minute, and bulk /people/search is preferred over per-record reads.
Hibob setup guide
How it works

How to connect Couchbase to Hibob — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Couchbase and Hibob with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Couchbase connected
    Hibob connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Couchbase and Hibob objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Couchbase ⇄ Hibob
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Couchbase Hibob
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Couchbase and Hibob integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 421 integrations available for Couchbase and Hibob.

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