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Accounting and finance ⇄ Business productivity

Bill to Campfire integration — real-time, two-way sync

Keep Bill and Campfire in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Bill and Campfire

Connect the financial records in Bill with the work happening in Campfire, so both stay current without exports or copy-paste.

Bill holds the financial truth: who the customers are, what they were billed, what they paid. Campfire is where part of the day-to-day work happens, and that work often involves the same customers and transactions. Without a live connection, the two drift apart, and people end up answering questions from stale copies.

Stacksync keeps Payments, Chart of Accounts, Bank Accounts, Vendor Credits and Credit Memos in Bill and Intercompany Journal Entry, Chart of Accounts, Chart Transaction, Fixed Asset in Campfire in sync, bi-directionally and in real time. Whatever records Campfire keeps and whatever events it produces, the overlap with Bill is mapped field by field, and a change on either side shows up on the other within seconds.

There is no middleware to build, no API rate limits to babysit, and no nightly job that leaves the morning running on yesterday's data.

Common use cases

  • 01 Write Vendors created during ERP onboarding into BILL so new payees are ready to pay without manual re-entry.
  • 02 Read Payments and payment status into a reconciliation database once bills are marked paid in BILL.
  • 03 Send scheduled digest messages built from synced database queries.
  • 04 Post alerts into a room when records change in a synced system such as a CRM or an operational database.

Common sync patterns

Where Campfire handles customer conversations: billing context in view

Front-line teams see invoice and payment status from Bill next to the customer they are helping, without logging into the finance system.

Where Campfire collects payments or triggers charges: events land in Bill

Payment and charge activity flows into Bill as it happens, so the books reflect reality without manual reconciliation.

Where Campfire tracks people or companies: one identity

A customer's details updated in either system update the other, so finance and the rest of the business stop maintaining two versions of the same customer.

What you can sync between Bill and Campfire

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Bill objects Campfire objects How this pairing syncs
Bills Accounts-payable amounts owed to vendors, with bill line items; read and created via /v3/bills and pulled incrementally by filtering on createdTime/updatedTime. Bill Synced with incremental and full sync per the Stacksync docs. Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Invoices Accounts-receivable invoices sent to customers; created and read via /v3/invoices to keep billing status aligned with the ERP or CRM. Invoice Synced with incremental and full sync per the Stacksync docs. Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. Custom fields on either side are included in the mapping.
Chart of Accounts GL accounts used to code bills and invoices; typically mastered in the accounting system and written into BILL for consistent coding. Chart of Accounts Synced with incremental and full sync per the Stacksync docs. Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Bank Accounts Funding and deposit accounts; read to reconcile payments and posted transactions against the ledger. Bank Account Synced with incremental and full sync per the Stacksync docs. Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Vendors Payee master records; synced two-way with vendor/supplier tables in an ERP or accounting system so new payees don't have to be re-keyed. Fixed Asset Synced with incremental and full sync per the Stacksync docs. Vendors is specific to Bill and Fixed Asset to Campfire — each maps to any object or custom field on the other side.
Customers AR customer master records; mapped to customer/account records in a CRM or ERP so finance and sales share one view. Fixed Asset Class Synced with incremental and full sync per the Stacksync docs. Customers is specific to Bill and Fixed Asset Class to Campfire — each maps to any object or custom field on the other side.

How changes propagate between Bill and Campfire

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Bill Campfire Sub-second propagation

DetectionBill notifies Stacksync of record changes through webhook events. Webhook event subscriptions (POST /v3/subscriptions) for bills, vendors, payments, invoices, and bank accounts, with polling on.

DeliveryEach detected change is written to Campfire through its API, with automatic retries and rate-limit backoff.

Campfire Bill Sub-second propagation

DetectionCampfire pushes changes as they happen — webhook events backed by change data capture. Near real-time updates via change tracking (incremental sync).

DeliveryEach detected change is written to Bill through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Bill: 20,000 requests per developer key per hour; login (POST /v3/login) capped at 200/hour; maximum 3 concurrent requests per developer key per organization. Spend & Expense API is a separate token at 60 calls/token/minute.
  • Campfire: Limits depend on the self-hosted deployment; confirm against the instance's documentation.
What ships with Bill ⇄ Campfire

Connect Bill and Campfire for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Bill–Campfire connection.

Real-time

Two-way sync

Changes in Bill or Campfire instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Bill or Campfire data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Bill or Campfire record.

Observability

Monitoring

Track your Bill ⇄ Campfire sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Bill and Campfire.

How the Bill and Campfire connectors work

Bill

Integration surface
REST/JSON (BILL v3 Connect API)
Authentication
Session-based: POST /v3/login with username, password, organizationId, and a developer key (devKey) returns a sessionId that is passed with the devKey as headers on every subsequent call; OAuth is available for partner/embedded apps
Change detection
Webhook event subscriptions (POST /v3/subscriptions) for bills, vendors, payments, invoices, and bank accounts, with polling on createdTime/updatedTime list filters as the fallback
Capabilities
read · write · webhooks
Rate limits
20,000 requests per developer key per hour; login (POST /v3/login) capped at 200/hour; maximum 3 concurrent requests per developer key per organization. Spend & Expense API is a separate token at 60 calls/token/minute.

Campfire

Integration surface
HTTP endpoints for bot integrations on a self-hosted instance
Authentication
API key — create an API user with a Super User Role in Campfire (Settings -> API Keys), generate an API Key secret, and provide it in the Stacksync connection setup
Change detection
Near real-time updates via change tracking (incremental sync); delete detection per object (some objects detected every 24h)
Capabilities
read · write · CDC · webhooks
Rate limits
Limits depend on the self-hosted deployment; confirm against the instance's documentation.
Campfire setup guide
How it works

How to connect Bill to Campfire — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Bill and Campfire with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Bill connected
    Campfire connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Bill and Campfire objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Bill ⇄ Campfire
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Bill Campfire
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Bill and Campfire integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 486 integrations available for Bill and Campfire.

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