Real-time
Two-way sync
Changes in Asana or Materialize instantly reflect in both systems. No stale data, no manual imports.
Business productivity ⇄ Data warehouse
Asana to Materialize integration — real-time, two-way sync
Keep Asana and Materialize in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Asana and Materialize
Get the data locked inside Asana into Materialize as live tables, and send results back where Asana can use them, without writing a pipeline.
Whatever Asana is used for, it accumulates data the rest of the company wants to analyze, and that data usually sits behind an API rather than in the warehouse. Building and babysitting an extraction pipeline is the tax most teams pay for it.
Stacksync syncs Users, Portfolios, Tags, Teams / Workspaces from Asana into tables in Materialize continuously, handling schema, rate limits, and retries. Because the sync is bi-directional, results computed in Materialize can also be written back into fields in Asana where the tool can use them.
Common use cases
- 01 Sync Stories and completion changes from Asana into a database so downstream dashboards and tools react to project progress in near real time.
- 02 Two-way sync of Tasks and their Custom fields between an Asana project and Postgres so ops teams work in SQL while project owners stay in Asana.
- 03 Drive alerting and operational tooling from SUBSCRIBE change streams instead of scheduled queries.
- 04 Maintain real-time inventory, usage, or account-health counters consumed by customer-facing applications.
Common sync patterns
Analytics on Asana's data
Records and events from Asana land in Materialize as queryable tables, current within seconds and ready to join with the rest of the warehouse.
Cross-tool reporting
Combine Asana's data with data from every other synced system to answer questions no single tool can.
Where Asana accepts updates: operational write-back
Segments, scores, or reference values computed in Materialize sync back onto records in Asana, putting analysis where the work happens.
What you can sync between Asana and Materialize
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Asana objects | Materialize objects | How this pairing syncs | |
|---|---|---|---|
| Sections Ordered groupings of Tasks within a project; synced as a grouping attribute or category field on the row. | Tables User-managed tables that accept INSERT/UPDATE/DELETE from sync pipelines. | Sections is specific to Asana and Tables to Materialize — each maps to any object or custom field on the other side. | |
| Custom fields Typed fields (text, number, enum, multi-enum, date, people) defined at project or workspace level; mapped to database columns, with enum values written by option GID. | Sources Ingestion points (Kafka, Postgres CDC, MySQL CDC, webhook) that feed external data into Materialize. | Custom fields is specific to Asana and Sources to Materialize — each maps to any object or custom field on the other side. | |
| Stories Comments and activity entries on a Task; read out for history and reporting or written back as comments. | Materialized Views Incrementally maintained query results that syncs read as continuously up-to-date datasets. | Stories is specific to Asana and Materialized Views to Materialize — each maps to any object or custom field on the other side. | |
| Users Members of a workspace or organization referenced by assignee and follower fields; read to resolve GIDs to names and emails. | Sinks Outbound connections that emit view changes to Kafka topics. | Users is specific to Asana and Sinks to Materialize — each maps to any object or custom field on the other side. | |
| Portfolios Collections of Projects for program-level rollup; read for cross-project status and progress reporting (Business and Enterprise). | Indexes In-memory arrangements that make view reads fast for serving workloads. | Portfolios is specific to Asana and Indexes to Materialize — each maps to any object or custom field on the other side. | |
| Tags Labels applied across Tasks; synced as a many-to-many attribute for filtering and categorization. | Clusters Compute pools that isolate ingestion, view maintenance, and serving. | Tags is specific to Asana and Clusters to Materialize — each maps to any object or custom field on the other side. |
How changes propagate between Asana and Materialize
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Asana Materialize Sub-second propagation
DetectionAsana notifies Stacksync of record changes through webhook events. Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete.
DeliveryEach detected change is applied to Materialize as a row-level write, with types converted between the two schemas.
Materialize Asana Sub-second propagation
DetectionChanges in Materialize are captured at the source via change data capture — no polling loop against its API. SUBSCRIBE queries stream row-level changes of any view or table to the client.
DeliveryEach detected change is written to Asana through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Asana: Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.
What ships with Asana ⇄ Materialize
Connect Asana and Materialize for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Asana–Materialize connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Asana or Materialize data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Asana or Materialize record.
Observability
Monitoring
Track your Asana ⇄ Materialize sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Asana and Materialize.
How the Asana and Materialize connectors work
Asana
- Integration surface
- REST API (app.asana.com/api/1.0, JSON responses), plus resource-scoped Webhooks and a sync-token Events API
- Authentication
- OAuth 2.0 for multi-user apps, Personal Access Tokens (PATs) for single-account use and testing, and organization-scoped Service Accounts (Enterprise) for admin-level access
- Change detection
- Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete; the sync-token Events API returns incremental changes on a task or project when webhooks are not used
- Capabilities
- read · write · webhooks
- Rate limits
- Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.
Materialize
- Integration surface
- PostgreSQL wire protocol (SQL)
- Authentication
- Database credentials (username/password; app passwords in the managed cloud service)
- Change detection
- SUBSCRIBE queries stream row-level changes of any view or table to the client
- Capabilities
- read · write · CDC
How it works
How to connect Asana to Materialize — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Asana and Materialize with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Asana
connected
Materialize
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Asana and Materialize objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Asana ⇄ MaterializeCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Asana MaterializeCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Asana and Materialize integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Asana and Materialize: authenticate both systems, choose the objects to sync (such as Asana's Sections and Custom fields), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Asana and Materialize records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Asana and Materialize connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Asana–Materialize integration in-house.
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Yes — Stacksync ships production-grade connectors for both Asana and Materialize. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Asana: Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete; the sync-token Events API returns incremental changes on a task or project when webhooks are not used. On Materialize: SUBSCRIBE queries stream row-level changes of any view or table to the client. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Asana side: Users, Portfolios, Tags, Teams / Workspaces, plus custom fields where Asana exposes them. On the Materialize side: Sources, Materialized Views, Sinks, Indexes. Stacksync auto-detects both schemas and converts types between the two systems.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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Popular · 7 of 442
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Asana ⇄ Amazon Redshift -
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Materialize ⇄ Gainsight -
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Materialize ⇄ Servicemax
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