Real-time
Two-way sync
Changes in Apollo.io or Drift instantly reflect in both systems. No stale data, no manual imports.
CRM
Apollo.io to Drift integration — real-time, two-way sync
Keep Apollo.io and Drift in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Apollo.io and Drift
Run Apollo.io and Drift side by side with the same accounts and contacts in both, whether they serve different teams or one is replacing the other.
Two CRMs in one company is more common than anyone plans for: an acquisition brings its own system, regions or business units standardize differently, or a migration is under way and both are live. In every case, some of the same companies and people exist in both systems, and every day of manual double entry pushes the copies further apart.
Stacksync syncs People (database records), Sequences, Deals (Opportunities), Tasks and calls in Apollo.io with Messages, Accounts, Users, Playbooks in Drift in real time and in both directions, with field-level mapping and matching on identifiers you choose. Update a record in either CRM and the other reflects it within seconds.
Common use cases
- 01 Deduplicate contacts across Apollo and the CRM by syncing on email as the match key.
- 02 Push CRM opportunity stages back into Apollo so reps see pipeline context while sequencing.
- 03 Land conversation transcripts and outcomes in a warehouse for funnel and chat-to-pipeline analysis.
- 04 Enrich Drift contact and account records with firmographic or product data from an internal database to sharpen playbook targeting.
Common sync patterns
Migration with a parallel run
When one CRM is replacing the other, run both fully live until cutover, with no snapshot gap and no data freeze.
Divisional or regional split
Where each CRM serves a different team or region, sync just the shared accounts and contacts so handoffs and cross-sell work.
Where both track pipeline: deal visibility across systems
Deal stage and value on shared accounts stay visible from either CRM.
What you can sync between Apollo.io and Drift
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Apollo.io objects | Drift objects | How this pairing syncs | |
|---|---|---|---|
| Contacts People saved to your Apollo account, synced with emails, phone numbers, and enrichment fields. | Contacts Visitor and lead records created or matched from chat identities; the main CRM-sync object. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. | |
| Accounts Company records with firmographic attributes, matched to CRM accounts during sync. | Accounts Company records used for account-based routing and targeting. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. | |
| Deals (Opportunities) Pipeline records that can be read and written to keep Apollo aligned with the CRM of record. | Messages Individual messages within a conversation, used for transcript and intent analysis. | Deals (Opportunities) is specific to Apollo.io and Messages to Drift — each maps to any object or custom field on the other side. | |
| Tasks and calls Rep activity records synced for activity reporting and coaching workflows. | Users Agents and sales reps who own conversations and meetings. | Tasks and calls is specific to Apollo.io and Users to Drift — each maps to any object or custom field on the other side. | |
| Custom fields Account- and contact-level custom attributes mapped field-by-field in a sync. | Playbooks Bot flows that generate conversations and qualify visitors. | Custom fields is specific to Apollo.io and Playbooks to Drift — each maps to any object or custom field on the other side. | |
| People (database records) Prospects from Apollo's global database, pulled into downstream systems once enriched or saved. | Meetings Meetings booked through Drift, synced to CRM as sales activities. | People (database records) is specific to Apollo.io and Meetings to Drift — each maps to any object or custom field on the other side. |
How changes propagate between Apollo.io and Drift
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Apollo.io Drift Interval-based propagation
DetectionStacksync polls Apollo.io for changes on an incremental schedule, reading only records changed since the previous pass. Polling on updated-at timestamps.
DeliveryEach detected change is written to Drift through its API, with automatic retries and rate-limit backoff.
Drift Apollo.io Sub-second propagation
DetectionDrift notifies Stacksync of record changes through webhook events. Webhook events for new conversations, messages, and contact changes.
DeliveryEach detected change is written to Apollo.io through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Apollo.io: Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls.
- Drift: Subject to the platform's API rate limits.
What ships with Apollo.io ⇄ Drift
Connect Apollo.io and Drift for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Apollo.io–Drift connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Apollo.io or Drift data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Apollo.io or Drift record.
Observability
Monitoring
Track your Apollo.io ⇄ Drift sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Apollo.io and Drift.
How the Apollo.io and Drift connectors work
Apollo.io
- Integration surface
- REST API
- Authentication
- API key (passed in request headers); master keys unlock account-wide endpoints
- Change detection
- Polling on updated-at timestamps; webhook callbacks exist only for delivering asynchronous enrichment results, not as a general change-event stream
- Capabilities
- read · write
- Rate limits
- Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls
Drift
- Integration surface
- REST API
- Authentication
- OAuth 2.0 via apps registered on the Drift developer platform
- Change detection
- Webhook events for new conversations, messages, and contact changes; polling for backfills
- Capabilities
- read · write · webhooks
- Rate limits
- Subject to the platform's API rate limits
How it works
How to connect Apollo.io to Drift — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Apollo.io and Drift with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Apollo.io
connected
Drift
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Apollo.io and Drift objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Apollo.io ⇄ DriftCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Apollo.io DriftCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Apollo.io and Drift integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Apollo.io and Drift: authenticate both systems, choose the objects to sync (such as Apollo.io's Contacts and Accounts), map fields visually, and changes propagate both ways in milliseconds — no code required.
-
Stacksync pricing is usage-based and starts at $1,000/month, including the managed Apollo.io and Drift connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Apollo.io–Drift integration in-house.
-
Yes — Stacksync ships production-grade connectors for both Apollo.io and Drift. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Apollo.io: Polling on updated-at timestamps; webhook callbacks exist only for delivering asynchronous enrichment results, not as a general change-event stream. On Drift: Webhook events for new conversations, messages, and contact changes; polling for backfills. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Apollo.io side: People (database records), Sequences, Deals (Opportunities), Tasks and calls, plus custom fields where Apollo.io exposes them. On the Drift side: Messages, Accounts, Users, Playbooks. Stacksync auto-detects both schemas and converts types between the two systems.
-
Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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