Skip to content
Database ⇄ Accounting and finance

Airtable to Navan integration — real-time, two-way sync

Keep Airtable and Navan in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

Case study
Migrated from MuleSoft
Case study
Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
Case study
Migrated from Fivetran
Case study
Migrated from Celigo
Why teams connect Airtable and Navan

Work with Navan's financial data straight from Airtable: read it with ordinary queries, write to it from your own code, and let Stacksync keep both sides consistent.

Engineers need finance data more often than finance systems make it easy to get: for internal tools, reporting services, or logic that reacts to invoices and payments. Working through the vendor API means rate limits, pagination, and glue code that has to be maintained forever.

Stacksync mirrors Manual Transactions, Bookings, Custom Fields, Receipts from Navan into Linked records, Attachments, Collaborators, Bases in Airtable and keeps the two in sync bi-directionally and in real time. Your services read finance records with normal queries against Airtable, and rows your code writes or updates flow back into Navan with validation, so the finance system stays the system of record.

Common use cases

  • 01 Push coded expense transactions into an accounting system, then set their ERP sync status in Navan so the same records are not exported twice.
  • 02 Pull Bookings by date range into a database to reconcile travel reservations against Card Transactions and monitor travel-policy spend.
  • 03 Write cleaned records edited in Airtable back to the source system of record, keeping both sides consistent in near real time.
  • 04 Use Airtable as a lightweight front end for product catalogs or inventory stored in an ERP or warehouse database.

Common sync patterns

Write back safely

Updates written to the synced tables in Airtable propagate into Navan, so automations can create or correct finance records without custom integration code.

React to financial events

Changes in Navan appear in Airtable as row changes, so you can trigger downstream logic with the database tooling you already use.

Query finance data like any other data

Customers, invoices, and payments from Navan live in Airtable as regular tables or collections your team can join, index, and query.

What you can sync between Airtable and Navan

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Airtable objects Navan objects How this pairing syncs
Fields Typed columns including linked records, lookups, and rollups; computed fields are read-only in syncs. Receipts Receipt images tied to each transaction; fetched read-only through presigned URLs for archival in a warehouse or document store. Fields is specific to Airtable and Receipts to Navan — each maps to any object or custom field on the other side.
Views Filtered subsets of a table that can scope which records a sync reads. Repayments, Fees, and Adjustments Money-movement records including repayments, FX and platform fees, and credit or debit memos; read-only for reconciliation ledgers. Views is specific to Airtable and Repayments, Fees, and Adjustments to Navan — each maps to any object or custom field on the other side.
Linked records Cross-table references that carry relationships between synced tables. Users Employee and cardholder records referenced by every transaction; usually provisioned from an HRIS and used to map spend to people and departments. Linked records is specific to Airtable and Users to Navan — each maps to any object or custom field on the other side.
Attachments File fields exposed as expiring URLs that syncs can mirror to other systems. Card Transactions Navan physical and virtual card spend; read via GET, then GL codes, cost centers, and ERP sync status are written back per transaction through the transaction update endpoint. Attachments is specific to Airtable and Card Transactions to Navan — each maps to any object or custom field on the other side.
Collaborators User fields useful for mapping record ownership to accounts in a CRM or database. Connect Transactions External and personal card feed matched into Navan; retrieved read-only and coded with custom-field values through the transaction update endpoint. Collaborators is specific to Airtable and Connect Transactions to Navan — each maps to any object or custom field on the other side.
Bases Top-level containers; each base has its own API endpoint and schema. Manual Transactions Out-of-pocket reimbursements and payroll submissions; synced for approval and reimbursement, then GL-coded back into Navan. Bases is specific to Airtable and Manual Transactions to Navan — each maps to any object or custom field on the other side.

How changes propagate between Airtable and Navan

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Airtable Navan Sub-second propagation

DetectionAirtable pushes changes as they happen — webhook events backed by change data capture. Incremental updates: changes in Airtable are detected and synced efficiently in realtime (webhook-based — creator role required to create webhooks).

DeliveryEach detected change is written to Navan through its API, with automatic retries and rate-limit backoff.

Navan Airtable Sub-second propagation

DetectionNavan notifies Stacksync of record changes through webhook events. Navan's Expense API supports webhooks for transaction and expense events.

DeliveryEach detected change is written to Airtable through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Airtable: The Web API enforces a per-base limit of 5 requests per second.
  • Navan: Requests are throttled with HTTP 429 and Navan recommends retrying with exponential backoff; the Expense/Public API must first be enabled per account by Navan.
What ships with Airtable ⇄ Navan

Connect Airtable and Navan for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Airtable–Navan connection.

Real-time

Two-way sync

Changes in Airtable or Navan instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Airtable or Navan data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Airtable or Navan record.

Observability

Monitoring

Track your Airtable ⇄ Navan sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Airtable and Navan.

How the Airtable and Navan connectors work

Airtable

Integration surface
REST API (per-base Web API plus metadata and webhooks endpoints)
Authentication
OAuth (Airtable OAuth grant to specific bases or all resources); the authorizing user must have a `creator` role, since only creator roles can create webhooks
Change detection
Incremental updates: changes in Airtable are detected and synced efficiently in realtime (webhook-based — creator role required to create webhooks); formula fields don't emit change events and are re-synced every hour
Capabilities
read · write · CDC · webhooks
Rate limits
The Web API enforces a per-base limit of 5 requests per second.
Airtable setup guide

Navan

Integration surface
REST (Expense API and Booking API)
Authentication
OAuth 2.0 client-credentials flow; an admin creates a client_id and client_secret under Settings > Integrations and exchanges them at Navan's OAuth token endpoint for a short-lived bearer token that is refreshed on expiry (separate US and EU regional hosts)
Change detection
Navan's Expense API supports webhooks for transaction and expense events; sync engines also poll GET endpoints with date-range and updatedAt filters (createdFrom/createdTo for bookings) to backfill history and reconcile. There is no database-level CDC.
Capabilities
read · write · webhooks
Rate limits
Requests are throttled with HTTP 429 and Navan recommends retrying with exponential backoff; the Expense/Public API must first be enabled per account by Navan.
How it works

How to connect Airtable to Navan — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Airtable and Navan with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Airtable connected
    Navan connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Airtable and Navan objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Airtable ⇄ Navan
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Airtable Navan
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
Try interactive demo
FAQ

Airtable and Navan integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 536 integrations available for Airtable and Navan.

Popular · 8 of 536
All Airtable integrations All Navan integrations Browse all integrations
Coworkers laughing in front of a laptop in a casual office setting

Your last integration took months.
Your next one takes a prompt.

Book a demo Tour the platform on your own