Real-time
Two-way sync
Changes in Airtable or Microsoft Graph instantly reflect in both systems. No stale data, no manual imports.
Database ⇄ Developer tools
Airtable to Microsoft Graph integration — real-time, two-way sync
Keep Airtable and Microsoft Graph in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Airtable and Microsoft Graph
Keep Airtable and Microsoft Graph in step: the rows in your database and the Groups and memberships, Mail messages (Outlook), Calendar events, Contacts your engineering tools track stay consistent in real time, in both directions.
Airtable is where your application's durable data lives; Microsoft Graph is where engineering and operations teams track the issues, events, messages, or identities that run alongside it. The two overlap constantly, a row should open a ticket, an alert should land as a record, a user in one should exist in the other, but bridging them today means per-tool integration code: auth, webhooks, pagination, rate limits, and retries, built and maintained separately for every tool.
Stacksync syncs Fields, Views, Linked records, Attachments in Airtable with Groups and memberships, Mail messages (Outlook), Calendar events, Contacts in Microsoft Graph field by field, in real time, and in both directions. You decide which system owns which fields; Stacksync keeps every copy consistent and resolves conflicts by rules you set, so the database and the tooling around it never drift apart.
Common use cases
- 01 Consolidate several Airtable bases into one analytical database for reporting without manual CSV exports.
- 02 Sync form-submitted records from Airtable into downstream systems like a helpdesk or marketing platform.
- 03 Two-way sync Users and Groups between Microsoft Entra ID and an HRIS or Postgres so joiners, movers, and leavers provision and deprovision accounts and group memberships automatically.
- 04 Sync Outlook Calendar events and Contacts two-way with a CRM so reps' meetings and the people they meet stay aligned across both systems.
Common sync patterns
Land tool activity as queryable rows
Records and events from Microsoft Graph arrive in Airtable as rows, so tickets, alerts, messages, or identity changes become joinable data your services and reports read directly.
One integration pattern instead of per-tool API code
Read and write the synced tables in Airtable and Stacksync keeps Microsoft Graph current, replacing the auth, webhooks, rate limits, and retry logic you would otherwise maintain for each tool.
React to changes on either side in near real time
Updates in Microsoft Graph arrive as row changes in Airtable, and writes to Airtable propagate to Microsoft Graph within seconds, so triggers, jobs, and alerts fire without polling.
What you can sync between Airtable and Microsoft Graph
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Airtable objects | Microsoft Graph objects | How this pairing syncs | |
|---|---|---|---|
| Views Filtered subsets of a table that can scope which records a sync reads. | Mail messages (Outlook) Messages via /users/{id}/messages; read and create drafts, update, and send with the sendMail action, so this surface is fully read-write. | Views is specific to Airtable and Mail messages (Outlook) to Microsoft Graph — each maps to any object or custom field on the other side. | |
| Linked records Cross-table references that carry relationships between synced tables. | Calendar events Outlook events via /users/{id}/events; read and write meetings, attendees, and recurrence, and accept or decline invitations. | Linked records is specific to Airtable and Calendar events to Microsoft Graph — each maps to any object or custom field on the other side. | |
| Attachments File fields exposed as expiring URLs that syncs can mirror to other systems. | Contacts Personal Outlook contacts via /users/{id}/contacts; full create, read, update, delete, synced two-way with CRM person records. | Attachments is specific to Airtable and Contacts to Microsoft Graph — each maps to any object or custom field on the other side. | |
| Collaborators User fields useful for mapping record ownership to accounts in a CRM or database. | Drive items (OneDrive & SharePoint) Files and folders via /drives and /me/drive; read and write items, upload and download content, and read per-item metadata. | Collaborators is specific to Airtable and Drive items (OneDrive & SharePoint) to Microsoft Graph — each maps to any object or custom field on the other side. | |
| Bases Top-level containers; each base has its own API endpoint and schema. | Teams messages and chats Channel messages and chats via /teams/{id}/channels and /chats; read message history and post new messages for alerts and archiving. | Bases is specific to Airtable and Teams messages and chats to Microsoft Graph — each maps to any object or custom field on the other side. | |
| Tables Map to sync tables; schema is readable through the base metadata endpoints. | Planner tasks Plans, buckets, and tasks via /planner; read and write task status, assignments, and due dates to keep project state in sync. | Tables is specific to Airtable and Planner tasks to Microsoft Graph — each maps to any object or custom field on the other side. |
How changes propagate between Airtable and Microsoft Graph
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Airtable Microsoft Graph Sub-second propagation
DetectionAirtable pushes changes as they happen — webhook events backed by change data capture. Incremental updates: changes in Airtable are detected and synced efficiently in realtime (webhook-based — creator role required to create webhooks).
DeliveryEach detected change is written to Microsoft Graph through its API, with automatic retries and rate-limit backoff.
Microsoft Graph Airtable Sub-second propagation
DetectionMicrosoft Graph notifies Stacksync of record changes through webhook events. Delta query (change tracking) returns created, updated, and deleted items since the last deltaLink for users, groups, mail, events, contacts, and.
DeliveryEach detected change is written to Airtable through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Airtable: The Web API enforces a per-base limit of 5 requests per second.
- Microsoft Graph: Throttled per app and per tenant, returning HTTP 429 with a Retry-After header; limits vary by service — the Outlook mail service allows about 10,000 requests per 10 minutes per app per mailbox with up to 4 concurrent requests, and delta and subscription tokens expire and must be renewed.
What ships with Airtable ⇄ Microsoft Graph
Connect Airtable and Microsoft Graph for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Airtable–Microsoft Graph connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Airtable or Microsoft Graph data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Airtable or Microsoft Graph record.
Observability
Monitoring
Track your Airtable ⇄ Microsoft Graph sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Airtable and Microsoft Graph.
How the Airtable and Microsoft Graph connectors work
Airtable
- Integration surface
- REST API (per-base Web API plus metadata and webhooks endpoints)
- Authentication
- OAuth (Airtable OAuth grant to specific bases or all resources); the authorizing user must have a `creator` role, since only creator roles can create webhooks
- Change detection
- Incremental updates: changes in Airtable are detected and synced efficiently in realtime (webhook-based — creator role required to create webhooks); formula fields don't emit change events and are re-synced every hour
- Capabilities
- read · write · CDC · webhooks
- Rate limits
- The Web API enforces a per-base limit of 5 requests per second.
Microsoft Graph
- Integration surface
- Microsoft Graph unified REST API (v1.0 and beta) at graph.microsoft.com, spanning Microsoft 365 services — Entra ID, Outlook mail and calendar, OneDrive and SharePoint, Teams, and Planner; supports JSON $batch (up to 20 requests per call).
- Authentication
- OAuth 2.0 via the Microsoft identity platform (Microsoft Entra ID). An app registration holds delegated or application (app-only) scopes such as Mail.ReadWrite, Calendars.ReadWrite, Files.ReadWrite.All, User.ReadWrite.All, and Group.ReadWrite.All; application permissions require tenant admin consent.
- Change detection
- Delta query (change tracking) returns created, updated, and deleted items since the last deltaLink for users, groups, mail, events, contacts, and driveItems; change-notification subscriptions (webhooks) POST near-real-time notifications to a notification URL and must be renewed before they expire.
- Capabilities
- read · write · webhooks
- Rate limits
- Throttled per app and per tenant, returning HTTP 429 with a Retry-After header; limits vary by service — the Outlook mail service allows about 10,000 requests per 10 minutes per app per mailbox with up to 4 concurrent requests, and delta and subscription tokens expire and must be renewed.
How it works
How to connect Airtable to Microsoft Graph — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Airtable and Microsoft Graph with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Airtable
connected
Microsoft Graph
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Airtable and Microsoft Graph objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Airtable ⇄ Microsoft GraphCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Airtable Microsoft GraphCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Airtable and Microsoft Graph integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Airtable and Microsoft Graph: authenticate both systems, choose the objects to sync (such as Airtable's Views and Linked records), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Airtable: Formula fields don't emit change notifications; their values sync only every hour. Microsoft Graph: Application (app-only) permissions require tenant admin consent, and each write needs the matching ReadWrite scope such as Mail.ReadWrite or Group.ReadWrite.All; delegated and application scopes differ per resource. Stacksync's field mapping accounts for these differences between Airtable and Microsoft Graph without custom code.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Airtable and Microsoft Graph records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Airtable and Microsoft Graph connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Airtable–Microsoft Graph integration in-house.
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Yes — Stacksync ships production-grade connectors for both Airtable and Microsoft Graph. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Airtable: Incremental updates: changes in Airtable are detected and synced efficiently in realtime (webhook-based — creator role required to create webhooks); formula fields don't emit change events and are re-synced every hour. On Microsoft Graph: Delta query (change tracking) returns created, updated, and deleted items since the last deltaLink for users, groups, mail, events, contacts, and driveItems; change-notification subscriptions (webhooks) POST near-real-time notifications to a notification URL and must be renewed before they expire. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 353 integrations available for Airtable and Microsoft Graph.
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