X12 transaction code
X12 945 Warehouse Shipping Advice
X12 945 Warehouse Shipping Advice: explore its business purpose, mapping identifiers, validation tests and 13 partner references across 14 listed channels.
- Standard
- X12
- Code
- 945
- Partner references
- 13
Implementation guide
X12 945 mapping and validation
X12 945 Warehouse Shipping Advice is used when a warehouse reports what it shipped. Preserve warehouse order, shipment and shipped line so the warehouse shipment confirmation in your business system stays connected to the original document.
Use the version and implementation guide agreed with your trading partner to confirm required fields and responses.
| Document or decision | Record and matching IDs | What to test |
|---|---|---|
| Match the business record | warehouse shipment confirmation warehouse order, shipment and shipped line |
|
| Update the receiving system | Processing the warehouse shipment confirmation ID assigned by the receiving system and processing result |
|
| Check the processing result | Processing status for the warehouse shipment confirmation Original document reference and matching response |
|
How the related documents differ
Each message represents a different business event. Use shared references to connect the records while tracking each message’s outcome separately.
- X12 940 Warehouse Shipping Order
warehouse fulfillment order: stock is released to a warehouse for shipping.
- X12 856 Ship Notice Manifest
shipment notice (ASN): shipment contents are known before the agreed notification deadline.
- X12 810 Invoice
accounts-receivable or accounts-payable invoice: a bill is ready for the buyer to process.
Implementation steps
-
Choose the starting event and owner
Decide which application acts when a warehouse reports what it shipped. Name the operational owner of the warehouse shipment confirmation and the team that resolves rejected or ambiguous messages.
-
Keep record IDs connected
Map warehouse order, shipment and shipped line. Confirm qualifiers, code lists, units and date/time meaning against the agreed X12 version and partner guide. Preserve the source reference alongside any new destination identifier.
-
Test failures before launch
Run the failure cases in the mapping table against realistic warehouse shipment confirmation data. Check how the receiving system reports a rejection and how your team corrects it without creating a duplicate.
-
Track every document to completion
Record transport delivery and document validation separately from successful warehouse shipment confirmation processing. Give unresolved errors an owner and check the receiving system before approving retries.
Go-live checklist
- An approved 945 sample and the agreed version and partner guide are available.
- The mapping tests pass with realistic warehouse shipment confirmation data.
- Each submitted document can be traced through delivery, validation and processing in the receiving system.
- Your team knows how to investigate and recover a rejected or timed-out warehouse shipment confirmation without processing it twice.
Document structure
X12 945 Warehouse Shipping Advice at the element level
The X12 945 reference contains 58 segment entries and 279 data elements; 68 are marked mandatory in this reference. Use the version and partner guide agreed for your account to confirm required fields.
- Segments
- 58
- Data elements
- 279
- Mandatory elements
- 68
| Segment | Elements | Mandatory |
|---|---|---|
| W06 | 12 | 1 |
| N1 | 6 | 1 |
| N2 | 2 | 1 |
| N3 | 2 | 1 |
| PER | 9 | 1 |
| N9 | 6 | 1 |
| G61 | 5 | 2 |
| NTE | 2 | 1 |
| W27 | 10 | 1 |
| W6 | 4 | 1 |
| W28 | 8 | 1 |
| G72 | 11 | 2 |
- Reporting Code
- Entity Identifier Code
- Name
- Address Information
- Contact Function Code
- Reference Identification Qualifier
- Description
- Transportation Method/Type Code
Find your trading partner for X12 945
13 partners, 14 channels. Choose a channel to inspect its listed document reference and implementation context.
Catalog breakdown
Where X12 945 Warehouse Shipping Advice appears in this catalog
The largest groups of classified 945 catalog entries are in logistics & transport, grocery & food and electronics & technology.
By industry
- logistics & transport 6 channels
- grocery & food 5 channels
- electronics & technology 2 channels
- manufacturing & industrial 1 channel
FAQ
X12 945 questions
What is X12 945 Warehouse Shipping Advice used for?
945 is used when a warehouse reports what it shipped. It carries information for the warehouse shipment confirmation. Match it to your business system using warehouse order, shipment and shipped line.
Which partners list X12 945?
The directory on this page links 13 partner entries that list this message. Choose your partner and channel, then confirm which messages and versions your account requires.
What should I map for X12 945?
Start with warehouse order, shipment and shipped line and the target warehouse shipment confirmation. Define duplicate detection, allowed updates and response correlation before mapping individual fields. Use the partner guide to check required fields and their formats.
How should I test 945 error handling?
Test partial fulfillment and leave the unshipped order quantity open. Reconcile shipped units and tracking references before preparing a customer-facing shipment notice. Also test a lost response after destination processing so that a retry cannot create an unintended duplicate or repeated adjustment.
How does 945 relate to other EDI messages?
X12 940 Warehouse Shipping Order; X12 856 Ship Notice Manifest; X12 810 Invoice are related documents linked from this page. Match these documents through their order, shipment or invoice references. Agree which response marks each business step as complete.
What is the difference between 945 and 940?
945 is used when a warehouse reports what it shipped. 940 is used when stock is released to a warehouse for shipping. Each message represents a different business step. Keep their record references connected and track the processing result for each message.
Connect EDI to your business systems
See how Stacksync can fit your enterprise EDI workflow. Bring one partner guide and a sample exchange to plan the system mapping, exception handling and production rollout.
