To start and identify an interchange of zero or more functional groups and interchange-related control segments
NLS (National Logistics Services) X12 945 Warehouse Shipping Advice
Plan X12 945 Warehouse Shipping Advice for NLS (National Logistics Services). Connect document identifiers to your business records, test exception handling and track each exchange to completion.
- Segments
- 15
- Loops
- 3
- X12 945
- Partner references ↗
Implementation guide
NLS (National Logistics Services): 945 mapping and validation
X12 945 Warehouse Shipping Advice is used when a warehouse reports what it shipped. Preserve warehouse order, shipment and shipped line so the warehouse shipment confirmation in your business system stays connected to the original document.
This document is listed for NLS (National Logistics Services). Confirm the version, required fields and responses that apply to your account.
| Document or decision | Record and matching IDs | What to test |
|---|---|---|
| Match the business record | warehouse shipment confirmation warehouse order, shipment and shipped line |
|
| Update the receiving system | Processing the warehouse shipment confirmation ID assigned by the receiving system and processing result |
|
| Check the processing result | Processing status for the warehouse shipment confirmation Original document reference and matching response |
|
The document reference includes 15 segments. Use the segment reference below to locate the relevant parts of the message. Check required fields and repetition limits in the partner guide.
How the related documents differ
Each message represents a different business event. Use shared references to connect the records while tracking each message’s outcome separately.
- X12 940 Warehouse Shipping Order
warehouse fulfillment order: stock is released to a warehouse for shipping.
- X12 856 Ship Notice Manifest
shipment notice (ASN): shipment contents are known before the agreed notification deadline.
Implementation steps
-
Choose the starting event and owner
Decide which application acts when a warehouse reports what it shipped. Name the operational owner of the warehouse shipment confirmation and the team that resolves rejected or ambiguous messages.
-
Keep record IDs connected
Map warehouse order, shipment and shipped line. Confirm qualifiers, code lists, units and date/time meaning against the agreed X12 version and NLS (National Logistics Services) guide. Preserve the source reference alongside any new destination identifier.
-
Test failures before launch
Run the failure cases in the mapping table against realistic warehouse shipment confirmation data. Check how the receiving system reports a rejection and how your team corrects it without creating a duplicate.
-
Track every document to completion
Record transport delivery and document validation separately from successful warehouse shipment confirmation processing. Give unresolved errors an owner and check the receiving system before approving retries.
Go-live checklist
- An approved 945 sample and the agreed version and partner guide are available.
- The mapping tests pass with realistic warehouse shipment confirmation data.
- Each submitted document can be traced through delivery, validation and processing in the receiving system.
- Your team knows how to investigate and recover a rejected or timed-out warehouse shipment confirmation without processing it twice.
Transaction context
Where 945 Warehouse Shipping Advice fits on NLS (National Logistics Services)
On NLS (National Logistics Services), the X12 945 Warehouse Shipping Advice can follow the 940 Warehouse Shipping Order in an example Warehouse fulfillment cycle. Confirm the required sequence for your trading agreement.
- NLS (National Logistics Services) channels
- 1 of 1
1 of NLS (National Logistics Services)'s 1 channel list 945
- Trading partners
- 13
partner references list 945
- Channels
- 14
channel entries list 945
Frequently listed alongside 945
Document structure
X12 945 Warehouse Shipping Advice at the element level
The X12 945 reference contains 58 segment entries and 279 data elements; 68 are marked mandatory in this reference. Use the version and partner guide agreed for your account to confirm required fields.
- Segments
- 58
- Data elements
- 279
- Mandatory elements
- 68
| Segment | Elements | Mandatory |
|---|---|---|
| W06 | 12 | 1 |
| N1 | 6 | 1 |
| N2 | 2 | 1 |
| N3 | 2 | 1 |
| PER | 9 | 1 |
| N9 | 6 | 1 |
| G61 | 5 | 2 |
| NTE | 2 | 1 |
| W27 | 10 | 1 |
| W6 | 4 | 1 |
| W28 | 8 | 1 |
| G72 | 11 | 2 |
Key identifiers in 945
- Reporting Code
- Entity Identifier Code
- Name
- Address Information
- Contact Function Code
- Reference Identification Qualifier
- Description
- Transportation Method/Type Code
Segment reference — 15 segments 3 loops · X12 945 Warehouse Shipping Advice
To indicate the beginning of a functional group and to provide control information
To indicate the start of a transaction set and to assign a control number
To provide identifying numbers, dates, and other basic data for this transaction set
N1 Loop Repeat: 10
To identify a party by type of organization, name, and code
To specify the location of the named party
To specify the geographic place of the named party
To transmit identifying information as specified by the Reference Identification Qualifier
To specify pertinent dates and times
To specify details of the transportation equipment and carrier routing details
LX Loop
To reference a line number in a transaction set
To indicate identifying marks and numbers for shipping containers
W12 Loop
To designate those line items that were shipped
To provide totals relating to the shipment
To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Related references
Other transactions in NLS (National Logistics Services)
Other EDI documents listed on this channel.
Warehouse Stock Transfer Shipment Advice X12 943 Ship Notice Manifest X12 856 Warehouse Shipping Order X12 940 Warehouse Stock Transfer Receipt Advice X12 944 Warehouse Inventory Adjustment Advice X12 947 Price Sales Catalog X12 832 Inventory Inquiry Advice X12 846
No references match your search.
Showing 7 of 7 references
Browse the full directoryNLS (National Logistics Services) EDI 945 questions
Common questions about 945 Warehouse Shipping Advice on the NLS (National Logistics Services) channel.
What is X12 945 Warehouse Shipping Advice used for?
945 is used when a warehouse reports what it shipped. It carries information for the warehouse shipment confirmation. Match it to your business system using warehouse order, shipment and shipped line.
Is 945 required for NLS (National Logistics Services)?
945 is listed for NLS (National Logistics Services). Confirm the required version and direction for your business unit and account with the partner.
What should I map for X12 945?
Start with warehouse order, shipment and shipped line and the target warehouse shipment confirmation. Define duplicate detection, allowed updates and response correlation before mapping individual fields. Use the partner guide to check required fields and their formats.
How should I test 945 error handling?
Test partial fulfillment and leave the unshipped order quantity open. Reconcile shipped units and tracking references before preparing a customer-facing shipment notice. Also test a lost response after destination processing so that a retry cannot create an unintended duplicate or repeated adjustment.
How does 945 relate to other EDI messages?
X12 940 Warehouse Shipping Order; X12 856 Ship Notice Manifest are related documents also listed on NLS (National Logistics Services). Match these documents through their order, shipment or invoice references. Agree which response marks each business step as complete.
What is the difference between 945 and 940?
945 is used when a warehouse reports what it shipped. 940 is used when stock is released to a warehouse for shipping. Each message represents a different business step. Keep their record references connected and track the processing result for each message.
Connect NLS (National Logistics Services) EDI to your business systems
See how Stacksync can fit your enterprise EDI workflow. Bring one partner guide and a sample exchange to plan the system mapping, exception handling and production rollout.
