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Storage ⇄ Database

Sharepoint to SQL Server integration — real-time, two-way sync

Keep Sharepoint and SQL Server in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Sharepoint and SQL Server

Keep SQL Server and Sharepoint in step: a row in SQL Server for every file in Sharepoint, with names, paths, metadata, and status staying consistent in real time, in both directions.

A database holds structured records; a storage system holds the files those records depend on, such as contracts, images, exports, uploads, and documents. The two describe the same things from opposite sides: a row in SQL Server says a file exists and carries its name, location, and status, while Sharepoint holds the bytes. Linked only by a hand-kept path or a one-off script, the two drift the moment a file is renamed, moved, or deleted and the record still points at where it used to be.

Stacksync syncs Views, Columns, Primary and Unique Keys, CDC Change Tables in SQL Server with Site pages, Sites, Lists, List items in Sharepoint bi-directionally and in real time. File attributes, including name, path or object key, size, type, modified time, owner, and tags or custom properties, map field by field to columns on the matching row, and a change on either side shows up on the other within seconds. New files appear as rows, metadata edits travel in the direction you choose, and deletes stay consistent, with conflict rules you set in place of nightly reconciliation scripts.

Common use cases

  • 01 Expose SaaS records as SQL Server tables that existing SSRS reports and internal apps can query
  • 02 Mirror on-premises ERP data held in SQL Server into cloud CRM and support systems
  • 03 Two-way sync SharePoint List items with a database table so internal apps read and write structured records in SQL without calling the SharePoint API directly.
  • 04 Mirror document-library drive items and their metadata into a store to index files for search and governance, and push generated documents back into the right library.

Common sync patterns

A queryable index of the file store

Every file or object in Sharepoint shows up as a row in SQL Server, with its name, folder or key, size, type, and modified date as columns, so the contents of the store can be listed, filtered, and joined like any other table.

File metadata kept in step

Tags, custom properties, owner, or status columns edited on a row in SQL Server write back to the matching file's metadata in Sharepoint, and metadata changed in Sharepoint updates the row, so the two never disagree about a file.

Records that point at documents

Where a record in SQL Server references a file in Sharepoint, such as a contract, an image, an export, or an upload, the reference, path, and status stay consistent as files are renamed, moved, or replaced, so stored links keep resolving.

What you can sync between Sharepoint and SQL Server

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Sharepoint objects SQL Server objects How this pairing syncs
Permissions and sharing Role assignments and sharing links on sites, list items, and drive items; read and written to manage access, requiring Sites.Manage.All or Sites.FullControl.All scopes. Schemas Namespaces (dbo and custom) used to organize synced tables. Permissions and sharing is specific to Sharepoint and Schemas to SQL Server — each maps to any object or custom field on the other side.
Site pages Modern site pages via /sites/{id}/pages; read page content, layout, and metadata for indexing and content governance. Tables The primary sync target; rows map to records in connected systems. Site pages is specific to Sharepoint and Tables to SQL Server — each maps to any object or custom field on the other side.
Sites SharePoint site collections and subsites via /sites; read site properties and discover the document libraries (drives) and lists each site contains, addressed by hostname and site path or site ID. Views Read-side projections used as outbound sync sources. Sites is specific to Sharepoint and Views to SQL Server — each maps to any object or custom field on the other side.
Lists Custom lists and libraries via /sites/{id}/lists; create and read lists along with their columns and content types so a target system can mirror or provision list definitions. Columns Field-level mapping targets with T-SQL types. Lists is specific to Sharepoint and Columns to SQL Server — each maps to any object or custom field on the other side.
List items Rows in a SharePoint list via /lists/{id}/items with a fields facet of column values; full create, read, update, and delete, synced two-way with database rows. Primary and Unique Keys Match keys for idempotent upserts and conflict handling. List items is specific to Sharepoint and Primary and Unique Keys to SQL Server — each maps to any object or custom field on the other side.
Drive items (document libraries) Files and folders in a library's drive via /drives and /drive/root; upload, download, move, delete, and read per-item metadata, synced two-way with a store. CDC Change Tables System-populated tables holding captured inserts, updates, and deletes for consumers. Drive items (document libraries) is specific to Sharepoint and CDC Change Tables to SQL Server — each maps to any object or custom field on the other side.

How changes propagate between Sharepoint and SQL Server

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Sharepoint SQL Server Sub-second propagation

DetectionSharepoint notifies Stacksync of record changes through webhook events. Delta query (pull) tracks created, updated, and deleted list items (/lists/{id}/items/delta) and drive items (/drives/{id}/root/delta) since the last.

DeliveryEach detected change is applied to SQL Server as a row-level write, with types converted between the two schemas.

SQL Server Sharepoint Sub-second propagation

DetectionChanges in SQL Server are captured at the source via change data capture — no polling loop against its API. SQL Server Native Change Data Capture (CDC).

DeliveryEach detected change is written to Sharepoint through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Sharepoint: SharePoint Online throttles per app, returning HTTP 429 (or 503) with a Retry-After header in seconds and IETF RateLimit-Limit, RateLimit-Remaining, and RateLimit-Reset headers; throttled requests still count toward limits, so clients honor the greater of Retry-After and RateLimit-Reset with exponential backoff.
  • SQL Server: No API rate limits; throughput depends on instance resources, licensing tier, and connection limits.
What ships with Sharepoint ⇄ SQL Server

Connect Sharepoint and SQL Server for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Sharepoint–SQL Server connection.

Real-time

Two-way sync

Changes in Sharepoint or SQL Server instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Sharepoint or SQL Server data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Sharepoint or SQL Server record.

Observability

Monitoring

Track your Sharepoint ⇄ SQL Server sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Sharepoint and SQL Server.

How the Sharepoint and SQL Server connectors work

Sharepoint

Integration surface
Microsoft Graph REST API (graph.microsoft.com/v1.0 and beta) covering SharePoint sites, lists, list items, columns, content types, and document-library drives and drive items; plus the classic SharePoint REST API (_api/web) and CSOM. Supports Graph JSON $batch (up to 20 requests per call).
Authentication
OAuth 2.0 via the Microsoft identity platform (Microsoft Entra ID). An app registration holds delegated or application (app-only) scopes such as Sites.Read.All, Sites.ReadWrite.All, Sites.Selected, Sites.Manage.All, or Sites.FullControl.All, plus Files.ReadWrite.All for drive content; application permissions require tenant admin consent.
Change detection
Delta query (pull) tracks created, updated, and deleted list items (/lists/{id}/items/delta) and drive items (/drives/{id}/root/delta) since the last deltaLink; change-notification subscriptions (push webhooks) POST near-real-time notifications for list and drive/root changes to a notification URL and must be renewed before they expire. Classic SharePoint list webhooks are also available.
Capabilities
read · write · webhooks
Rate limits
SharePoint Online throttles per app, returning HTTP 429 (or 503) with a Retry-After header in seconds and IETF RateLimit-Limit, RateLimit-Remaining, and RateLimit-Reset headers; throttled requests still count toward limits, so clients honor the greater of Retry-After and RateLimit-Reset with exponential backoff.

SQL Server

Integration surface
SQL over the TDS wire protocol (Tabular Data Stream), via ODBC/JDBC/ADO.NET drivers
Authentication
Database credentials entered as a connection string or as parameters (host/user/password) in the Create New Sync page
Change detection
SQL Server Native Change Data Capture (CDC); a DBA runs a one-time setup script with sysadmin privileges to enable CDC and create Stacksync wrapper procedures
Capabilities
read · write · CDC
Rate limits
No API rate limits; throughput depends on instance resources, licensing tier, and connection limits
SQL Server setup guide
How it works

How to connect Sharepoint to SQL Server — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Sharepoint and SQL Server with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Sharepoint connected
    SQL Server connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Sharepoint and SQL Server objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Sharepoint ⇄ SQL Server
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Sharepoint SQL Server
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Sharepoint and SQL Server integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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ISO 27001
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CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 530 integrations available for Sharepoint and SQL Server.

Popular · 7 of 530
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