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Accounting and finance ⇄ CRM

Rillet to Shopify integration — real-time, two-way sync

Keep Rillet and Shopify in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Rillet and Shopify

Sync customers, invoices, and payment status between Rillet and Shopify in real time, so sales sees the money and finance sees the relationship.

Finance and sales describe the same customers in different systems. Shopify knows the relationship: who the contacts are and what is in motion with the account. Rillet knows the money: what was invoiced, what was paid, what is overdue. When the two are connected only by exports, each side works partly blind.

Stacksync links Vendor, Invoice, Credit Memo, Bill in Rillet to Customers, Abandoned Checkouts, Products, ProductMedias in Shopify with bi-directional, real-time sync. New customers, updated billing details, invoice status, and payment activity move in whichever direction you configure, field by field, with conflicts resolved by rules you set. The result is one version of each customer, visible from both sides.

Common use cases

  • 01 Keep customers and invoices aligned between Rillet and a CRM so finance and sales work from the same account records.
  • 02 Mirror journal entries and contract revenue data into a warehouse for board and ARR reporting.
  • 03 Sync orders, customers, and inventory into Postgres for operational reporting across stores.
  • 04 Keep customer records aligned between Shopify and a CRM for segmentation and lifetime-value analysis.

Common sync patterns

Where Shopify tracks deals: closed-won creates the finance record

A won opportunity creates or updates the customer in Rillet with the right billing details, so invoicing starts without re-keying.

Payment status on the account

Invoice and payment status from Rillet appears on the account in Shopify, so reps see overdue balances before they promise the next order.

Billing detail changes flow back

When a contact or address is corrected in Shopify, Rillet gets the update before the next invoice goes out.

What you can sync between Rillet and Shopify

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Rillet objects Shopify objects How this pairing syncs
Customer Synced with incremental and full sync per the Stacksync docs. Customers Buyer records; matched to CRM contacts for marketing and lifetime-value analysis. Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Invoice Payment Synced with incremental and full sync per the Stacksync docs. Orders Purchase transactions; pushed to ERPs for fulfillment and billing, and read into databases for reporting. Invoice Payment is specific to Rillet and Orders to Shopify — each maps to any object or custom field on the other side.
Charge Synced with incremental and full sync per the Stacksync docs. Abandoned Checkouts Synced with incremental and full sync per the Stacksync docs. Charge is specific to Rillet and Abandoned Checkouts to Shopify — each maps to any object or custom field on the other side.
Reimbursement Synced with incremental and full sync per the Stacksync docs. Products Catalog entries; often mastered in a PIM or ERP and written into Shopify. Reimbursement is specific to Rillet and Products to Shopify — each maps to any object or custom field on the other side.
Custom Field Synced with incremental and full sync per the Stacksync docs. ProductMedias Synced with incremental and full sync per the Stacksync docs. Custom Field is specific to Rillet and ProductMedias to Shopify — each maps to any object or custom field on the other side.
Account Synced with incremental and full sync per the Stacksync docs. ProductVariants Synced with incremental and full sync per the Stacksync docs. Account is specific to Rillet and ProductVariants to Shopify — each maps to any object or custom field on the other side.

How changes propagate between Rillet and Shopify

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Rillet Shopify Sub-second propagation

DetectionRillet pushes changes as they happen — webhook events backed by change data capture. Near real-time updates via change tracking.

DeliveryEach detected change is written to Shopify through its API, with automatic retries and rate-limit backoff.

Shopify Rillet Sub-second propagation

DetectionShopify notifies Stacksync of record changes through webhook events. Webhook topics per resource, with polling on updated_at as a fallback.

DeliveryEach detected change is written to Rillet through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Rillet: Subject to the platform's API rate limits.
  • Shopify: GraphQL uses a calculated query-cost budget; the REST API uses a leaky-bucket model.
What ships with Rillet ⇄ Shopify

Connect Rillet and Shopify for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Rillet–Shopify connection.

Real-time

Two-way sync

Changes in Rillet or Shopify instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Rillet or Shopify data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Rillet or Shopify record.

Observability

Monitoring

Track your Rillet ⇄ Shopify sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Rillet and Shopify.

How the Rillet and Shopify connectors work

Rillet

Integration surface
REST API (OpenAPI-specified, with production and sandbox environments)
Authentication
API key generated in Rillet (Organization Setting -> API Access); uncheck Read Only for bidirectional sync, check Read Only for one-way sync
Change detection
Near real-time updates via change tracking; incremental sync per object, with delete detection (some objects checked every 1h or 4h)
Capabilities
read · write · CDC · webhooks
Rate limits
Subject to the platform's API rate limits.
Rillet setup guide

Shopify

Integration surface
GraphQL Admin API (primary) and REST Admin API (legacy)
Authentication
OAuth via a custom Shopify app: admin creates an app in the Shopify Dev Dashboard, enables required API scopes, sets the Stacksync redirect URL, then supplies shop name + Client ID and Client Secret to Stacksync
Change detection
Webhook topics per resource, with polling on updated_at as a fallback
Capabilities
read · write · webhooks
Rate limits
GraphQL uses a calculated query-cost budget; the REST API uses a leaky-bucket model.
Shopify setup guide
How it works

How to connect Rillet to Shopify — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Rillet and Shopify with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Rillet connected
    Shopify connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Rillet and Shopify objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Rillet ⇄ Shopify
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Rillet Shopify
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Rillet and Shopify integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 453 integrations available for Rillet and Shopify.

Popular · 7 of 453
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