Real-time
Two-way sync
Changes in QuickBooks or Workday instantly reflect in both systems. No stale data, no manual imports.
Accounting and finance
QuickBooks to Workday integration — real-time, two-way sync
Keep QuickBooks and Workday in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
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Migrated from MuleSoft
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Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
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Migrated from Fivetran
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Migrated from Celigo
Why teams connect QuickBooks and Workday
Keep the customer, invoice, and payment records that QuickBooks and Workday share consistent in real time, whether the two systems split your finance stack or one is replacing the other.
Two finance systems in one company usually means one of two setups. Either the systems divide the work, with one issuing invoices or serving a business unit while the other holds the books, or one is on its way out and both must stay accurate during the transition. In both cases, the customer, invoice, and payment records the two systems share start to drift the moment updates are keyed twice or moved by hand.
Stacksync syncs Bills, Vendors, Items, Accounts in QuickBooks with Compensation, Time Off and Absence, Payroll Results, Suppliers in Workday bi-directionally and in real time. A record created or corrected in either system appears in the other within seconds, with field-level mapping and conflict resolution in place of CSV exports and nightly batch jobs.
That matters most at close. When both systems agree on who was billed, what was paid, and what is outstanding, reconciliation stops being a hunt for which copy of the truth is current.
Common use cases
- 01 Reconcile payment-processor payouts against QuickBooks transactions.
- 02 Sync invoices and payments between QuickBooks and the CRM so sales sees billing status on the account record.
- 03 Push completed payroll results into a finance system or data warehouse each pay cycle.
- 04 Import journal entries from external billing or expense systems into Workday Financials.
Common sync patterns
Parallel run during a migration
When one system is replacing the other, keep both live and matching through the cutover, so no transaction falls between the last export and go-live.
One customer master
A customer's name, billing details, or payment terms corrected in either system update the other immediately, so the next invoice always uses current information.
Payment status everywhere
A payment applied in one system updates the matching invoice in the other, so no one chases a balance that was already settled.
What you can sync between QuickBooks and Workday
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| QuickBooks objects | Workday objects | How this pairing syncs | |
|---|---|---|---|
| Journal entries Manual postings exported for consolidated financial reporting | Journal Entries Accounting entries imported from external subledgers into Workday Financials. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. | |
| Purchase orders Procurement documents synced with inventory and ordering systems | Payroll Results Completed pay data exported to finance and benefits systems. | Purchase orders is specific to QuickBooks and Payroll Results to Workday — each maps to any object or custom field on the other side. | |
| Credit memos Adjustments to receivables, needed for accurate revenue syncs | Suppliers Workday Financials vendor records aligned with procurement tools. | Credit memos is specific to QuickBooks and Suppliers to Workday — each maps to any object or custom field on the other side. | |
| Customers Billing entities kept consistent with CRM accounts and subscription tools | Customers and Invoices Financials receivables objects synced for billing visibility where Workday Financials is used. | Customers is specific to QuickBooks and Customers and Invoices to Workday — each maps to any object or custom field on the other side. | |
| Invoices Receivables created from closed deals or orders and read back for payment status | Custom Reports (RaaS) Tenant-defined reports exposed as web service endpoints, often the practical read surface for syncs. | Invoices is specific to QuickBooks and Custom Reports (RaaS) to Workday — each maps to any object or custom field on the other side. | |
| Payments Received funds applied to invoices, synced for revenue reconciliation | Workers The central HCM record covering employment, job, and personal data; the anchor of most syncs. | Payments is specific to QuickBooks and Workers to Workday — each maps to any object or custom field on the other side. |
How changes propagate between QuickBooks and Workday
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
QuickBooks Workday Sub-second propagation
DetectionQuickBooks pushes changes as they happen — webhook events backed by change data capture. Webhooks for entity change events, plus a Change Data Capture query operation for pull-based deltas.
DeliveryEach detected change is written to Workday through its API, with automatic retries and rate-limit backoff.
Workday QuickBooks Interval-based propagation
DetectionStacksync polls Workday for changes on an incremental schedule, reading only records changed since the previous pass. Polling, including transaction-log criteria on SOAP operations to fetch objects changed since a given moment.
DeliveryEach detected change is written to QuickBooks through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- QuickBooks: Subject to per-realm API request limits.
What ships with QuickBooks ⇄ Workday
Connect QuickBooks and Workday for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every QuickBooks–Workday connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever QuickBooks or Workday data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single QuickBooks or Workday record.
Observability
Monitoring
Track your QuickBooks ⇄ Workday sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between QuickBooks and Workday.
How the QuickBooks and Workday connectors work
QuickBooks
- Integration surface
- REST API (QuickBooks Online)
- Authentication
- OAuth 2.0
- Change detection
- webhooks for entity change events, plus a Change Data Capture query operation for pull-based deltas
- Capabilities
- read · write · CDC · webhooks
- Rate limits
- subject to per-realm API request limits
Workday
- Integration surface
- SOAP Workday Web Services (WWS), a REST API, and Reports-as-a-Service (RaaS) endpoints for custom reports
- Authentication
- OAuth 2.0 for the REST API; integration system users with WS-Security or certificate-based auth for SOAP
- Change detection
- Polling, including transaction-log criteria on SOAP operations to fetch objects changed since a given moment; no general webhook surface
- Capabilities
- read · write
How it works
How to connect QuickBooks to Workday — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate QuickBooks and Workday with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
QuickBooks
connected
Workday
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the QuickBooks and Workday objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · QuickBooks ⇄ WorkdayCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
QuickBooks WorkdayCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
QuickBooks and Workday integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between QuickBooks and Workday: authenticate both systems, choose the objects to sync (such as QuickBooks's Journal entries and Purchase orders), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for QuickBooks and Workday: Parallel run during a migration; One customer master; Payment status everywhere. When one system is replacing the other, keep both live and matching through the cutover, so no transaction falls between the last export and go-live.
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QuickBooks: REST API (QuickBooks Online). Authentication: OAuth 2.0. Workday: SOAP Workday Web Services (WWS), a REST API, and Reports-as-a-Service (RaaS) endpoints for custom reports. Authentication: OAuth 2.0 for the REST API; integration system users with WS-Security or certificate-based auth for SOAP. Stacksync manages authentication, retries, and rate limits on both sides.
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QuickBooks: The QuickBooks Online API includes a Change Data Capture operation that returns entities modified since a given timestamp, which incremental syncs use directly. Workday: Workday data is effective-dated: records carry validity dates, and reads can be scoped to an as-of moment, which shapes how syncs interpret changes. Stacksync's field mapping accounts for these differences between QuickBooks and Workday without custom code.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means QuickBooks and Workday records are not retained after a sync operation.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
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