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Database ⇄ Storage

OpenSearch to Sharepoint integration — real-time, two-way sync

Keep OpenSearch and Sharepoint in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect OpenSearch and Sharepoint

Keep OpenSearch and Sharepoint in step: a row in OpenSearch for every file in Sharepoint, with names, paths, metadata, and status staying consistent in real time, in both directions.

A database holds structured records; a storage system holds the files those records depend on, such as contracts, images, exports, uploads, and documents. The two describe the same things from opposite sides: a row in OpenSearch says a file exists and carries its name, location, and status, while Sharepoint holds the bytes. Linked only by a hand-kept path or a one-off script, the two drift the moment a file is renamed, moved, or deleted and the record still points at where it used to be.

Stacksync syncs Data streams, Snapshots, Indexes, Documents in OpenSearch with Permissions and sharing, Site pages, Sites, Lists in Sharepoint bi-directionally and in real time. File attributes, including name, path or object key, size, type, modified time, owner, and tags or custom properties, map field by field to columns on the matching row, and a change on either side shows up on the other within seconds. New files appear as rows, metadata edits travel in the direction you choose, and deletes stay consistent, with conflict rules you set in place of nightly reconciliation scripts.

Common use cases

  • 01 Stream CRM records such as accounts, contacts, and tickets into OpenSearch to power internal search across customer data.
  • 02 Sync product catalogs from an ERP or database into the indexes that back storefront search.
  • 03 Sync list columns and content types so database fields map onto SharePoint list fields and schema stays aligned as either side changes.
  • 04 Provision site and item permissions and sharing links from an IdP or access-management system so SharePoint access follows onboarding and offboarding.

Common sync patterns

Continuous archival to file storage

Rows from OpenSearch are written out to Sharepoint as files on a schedule or as they change, giving a durable, low-cost copy for backup, compliance, or a data lake, without a custom export job to maintain.

A queryable index of the file store

Every file or object in Sharepoint shows up as a row in OpenSearch, with its name, folder or key, size, type, and modified date as columns, so the contents of the store can be listed, filtered, and joined like any other table.

File metadata kept in step

Tags, custom properties, owner, or status columns edited on a row in OpenSearch write back to the matching file's metadata in Sharepoint, and metadata changed in Sharepoint updates the row, so the two never disagree about a file.

What you can sync between OpenSearch and Sharepoint

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

OpenSearch objects Sharepoint objects How this pairing syncs
Snapshots Backup artifacts, relevant when reseeding an index from a repository Drive items (document libraries) Files and folders in a library's drive via /drives and /drive/root; upload, download, move, delete, and read per-item metadata, synced two-way with a store. Snapshots is specific to OpenSearch and Drive items (document libraries) to Sharepoint — each maps to any object or custom field on the other side.
Indexes The core container; synced records land in indexes with defined mappings Columns and content types Field definitions and content types on a site or list; read the schema and create columns so database fields map cleanly onto SharePoint list fields. Indexes is specific to OpenSearch and Columns and content types to Sharepoint — each maps to any object or custom field on the other side.
Documents JSON records written via the index and bulk APIs and read via search queries Permissions and sharing Role assignments and sharing links on sites, list items, and drive items; read and written to manage access, requiring Sites.Manage.All or Sites.FullControl.All scopes. Documents is specific to OpenSearch and Permissions and sharing to Sharepoint — each maps to any object or custom field on the other side.
Index aliases Stable names over rotating indexes, used for zero-downtime reindex during backfills Site pages Modern site pages via /sites/{id}/pages; read page content, layout, and metadata for indexing and content governance. Index aliases is specific to OpenSearch and Site pages to Sharepoint — each maps to any object or custom field on the other side.
Index templates Mapping and settings presets applied to new indexes a sync creates Sites SharePoint site collections and subsites via /sites; read site properties and discover the document libraries (drives) and lists each site contains, addressed by hostname and site path or site ID. Index templates is specific to OpenSearch and Sites to Sharepoint — each maps to any object or custom field on the other side.
Ingest pipelines Server-side processors that transform documents as they are written Lists Custom lists and libraries via /sites/{id}/lists; create and read lists along with their columns and content types so a target system can mirror or provision list definitions. Ingest pipelines is specific to OpenSearch and Lists to Sharepoint — each maps to any object or custom field on the other side.

How changes propagate between OpenSearch and Sharepoint

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

OpenSearch Sharepoint Interval-based propagation

DetectionStacksync polls OpenSearch for changes on an incremental schedule, reading only records changed since the previous pass. No native change feed.

DeliveryEach detected change is written to Sharepoint through its API, with automatic retries and rate-limit backoff.

Sharepoint OpenSearch Sub-second propagation

DetectionSharepoint notifies Stacksync of record changes through webhook events. Delta query (pull) tracks created, updated, and deleted list items (/lists/{id}/items/delta) and drive items (/drives/{id}/root/delta) since the last.

DeliveryEach detected change is written to OpenSearch through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • OpenSearch: Throughput bounded by cluster sizing rather than fixed API quotas.
  • Sharepoint: SharePoint Online throttles per app, returning HTTP 429 (or 503) with a Retry-After header in seconds and IETF RateLimit-Limit, RateLimit-Remaining, and RateLimit-Reset headers; throttled requests still count toward limits, so clients honor the greater of Retry-After and RateLimit-Reset with exponential backoff.
What ships with OpenSearch ⇄ Sharepoint

Connect OpenSearch and Sharepoint for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every OpenSearch–Sharepoint connection.

Real-time

Two-way sync

Changes in OpenSearch or Sharepoint instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever OpenSearch or Sharepoint data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single OpenSearch or Sharepoint record.

Observability

Monitoring

Track your OpenSearch ⇄ Sharepoint sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between OpenSearch and Sharepoint.

How the OpenSearch and Sharepoint connectors work

OpenSearch

Integration surface
REST API over HTTP(S) with JSON payloads
Authentication
basic authentication with the security plugin, or AWS IAM request signing on Amazon OpenSearch Service
Change detection
no native change feed; reads rely on queries with scroll or point-in-time polling
Capabilities
read · write
Rate limits
throughput bounded by cluster sizing rather than fixed API quotas

Sharepoint

Integration surface
Microsoft Graph REST API (graph.microsoft.com/v1.0 and beta) covering SharePoint sites, lists, list items, columns, content types, and document-library drives and drive items; plus the classic SharePoint REST API (_api/web) and CSOM. Supports Graph JSON $batch (up to 20 requests per call).
Authentication
OAuth 2.0 via the Microsoft identity platform (Microsoft Entra ID). An app registration holds delegated or application (app-only) scopes such as Sites.Read.All, Sites.ReadWrite.All, Sites.Selected, Sites.Manage.All, or Sites.FullControl.All, plus Files.ReadWrite.All for drive content; application permissions require tenant admin consent.
Change detection
Delta query (pull) tracks created, updated, and deleted list items (/lists/{id}/items/delta) and drive items (/drives/{id}/root/delta) since the last deltaLink; change-notification subscriptions (push webhooks) POST near-real-time notifications for list and drive/root changes to a notification URL and must be renewed before they expire. Classic SharePoint list webhooks are also available.
Capabilities
read · write · webhooks
Rate limits
SharePoint Online throttles per app, returning HTTP 429 (or 503) with a Retry-After header in seconds and IETF RateLimit-Limit, RateLimit-Remaining, and RateLimit-Reset headers; throttled requests still count toward limits, so clients honor the greater of Retry-After and RateLimit-Reset with exponential backoff.
How it works

How to connect OpenSearch to Sharepoint — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate OpenSearch and Sharepoint with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    OpenSearch connected
    Sharepoint connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the OpenSearch and Sharepoint objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · OpenSearch ⇄ Sharepoint
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    OpenSearch Sharepoint
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

OpenSearch and Sharepoint integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 415 integrations available for OpenSearch and Sharepoint.

Popular · 7 of 415
All OpenSearch integrations All Sharepoint integrations Browse all integrations
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