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ERP ⇄ Accounting and finance

Microsoft Dynamics NAV to QuickBooks integration — real-time, two-way sync

Keep Microsoft Dynamics NAV and QuickBooks in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Microsoft Dynamics NAV and QuickBooks

Keep QuickBooks and Microsoft Dynamics NAV agreeing on customers, invoices, and balances, whether they split the finance workload or one is replacing the other.

A dedicated finance tool and an ERP end up side by side for practical reasons: a subsidiary runs lighter software than headquarters, billing runs in a specialist system while the enterprise system holds the wider view, or the company is mid-migration and both are live. Whatever the split, the two systems describe overlapping customers and transactions, and that overlap drifts without a live connection.

Stacksync syncs Accounts, Journal entries, Estimates, Purchase orders in QuickBooks with G/L Entries, Item Ledger Entries, Dimensions, Companies in Microsoft Dynamics NAV in real time and in both directions. You decide which system wins on which field, and every change made in one is reflected in the other within seconds instead of at the next batch run.

Common use cases

  • 01 Keep customer records consistent between QuickBooks and support or subscription-management tools.
  • 02 Push bills and vendor data from procurement systems into QuickBooks for AP processing.
  • 03 Replicate G/L and ledger entries into a warehouse for consolidated finance reporting.
  • 04 Keep inventory availability current in storefronts and customer portals.

Common sync patterns

Where QuickBooks handles billing: invoices land in Microsoft Dynamics NAV

Invoices and payment activity from the billing side post through to the enterprise system automatically.

Migration without a hard cutover

When one system is replacing the other, run both in parallel with records matching until the switch is complete.

One customer and vendor master

Where both systems keep records of the same organizations, corrections made in either propagate to the other.

What you can sync between Microsoft Dynamics NAV and QuickBooks

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Microsoft Dynamics NAV objects QuickBooks objects How this pairing syncs
Customers Customer cards synced with CRMs so sales sees ERP balances and terms. Customers Billing entities kept consistent with CRM accounts and subscription tools Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. Custom fields on either side are included in the mapping.
Vendors Vendor cards aligned with procurement and AP tools. Vendors Supplier records aligned with purchasing and spend tools Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Items Item cards and availability mirrored to ecommerce and planning systems. Items Products and services referenced on invoice and bill lines Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Purchase Orders Purchasing documents reconciled with receiving and vendor systems. Purchase orders Procurement documents synced with inventory and ordering systems Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Item Ledger Entries Inventory movement history read for stock and costing analytics. Credit memos Adjustments to receivables, needed for accurate revenue syncs Item Ledger Entries is specific to Microsoft Dynamics NAV and Credit memos to QuickBooks — each maps to any object or custom field on the other side.
Dimensions Analytical codes carried on documents and entries for reporting splits. Invoices Receivables created from closed deals or orders and read back for payment status Dimensions is specific to Microsoft Dynamics NAV and Invoices to QuickBooks — each maps to any object or custom field on the other side.

How changes propagate between Microsoft Dynamics NAV and QuickBooks

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Microsoft Dynamics NAV QuickBooks Sub-second propagation

DetectionChanges in Microsoft Dynamics NAV are captured at the source via change data capture — no polling loop against its API. Polling on modified/timestamp fields, or SQL Server change tracking/CDC on on-premises databases.

DeliveryEach detected change is written to QuickBooks through its API, with automatic retries and rate-limit backoff.

QuickBooks Microsoft Dynamics NAV Sub-second propagation

DetectionQuickBooks pushes changes as they happen — webhook events backed by change data capture. Webhooks for entity change events, plus a Change Data Capture query operation for pull-based deltas.

DeliveryEach detected change is applied to Microsoft Dynamics NAV as a row-level write, with types converted between the two schemas.

Rate-limit considerations

  • QuickBooks: Subject to per-realm API request limits.
What ships with Microsoft Dynamics NAV ⇄ QuickBooks

Connect Microsoft Dynamics NAV and QuickBooks for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Microsoft Dynamics NAV–QuickBooks connection.

Real-time

Two-way sync

Changes in Microsoft Dynamics NAV or QuickBooks instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Microsoft Dynamics NAV or QuickBooks data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Microsoft Dynamics NAV or QuickBooks record.

Observability

Monitoring

Track your Microsoft Dynamics NAV ⇄ QuickBooks sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Microsoft Dynamics NAV and QuickBooks.

How the Microsoft Dynamics NAV and QuickBooks connectors work

Microsoft Dynamics NAV

Integration surface
SOAP and OData web services published from NAV pages and codeunits; direct SQL Server access on-premises
Authentication
Windows authentication or NavUserPassword credentials
Change detection
Polling on modified/timestamp fields, or SQL Server change tracking/CDC on on-premises databases; no native webhooks
Capabilities
read · write · CDC

QuickBooks

Integration surface
REST API (QuickBooks Online)
Authentication
OAuth 2.0
Change detection
webhooks for entity change events, plus a Change Data Capture query operation for pull-based deltas
Capabilities
read · write · CDC · webhooks
Rate limits
subject to per-realm API request limits
How it works

How to connect Microsoft Dynamics NAV to QuickBooks — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Microsoft Dynamics NAV and QuickBooks with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Microsoft Dynamics NAV connected
    QuickBooks connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Microsoft Dynamics NAV and QuickBooks objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Microsoft Dynamics NAV ⇄ QuickBooks
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Microsoft Dynamics NAV QuickBooks
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Microsoft Dynamics NAV and QuickBooks integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 492 integrations available for Microsoft Dynamics NAV and QuickBooks.

Popular · 7 of 492
All Microsoft Dynamics NAV integrations All QuickBooks integrations Browse all integrations
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