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Business productivity ⇄ Accounting and finance

Google Sheets to Navan integration — real-time, two-way sync

Keep Google Sheets and Navan in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Google Sheets and Navan

Connect the financial records in Navan with the work happening in Google Sheets, so both stay current without exports or copy-paste.

Navan holds the financial truth: who the customers are, what they were billed, what they paid. Google Sheets is where part of the day-to-day work happens, and that work often involves the same customers and transactions. Without a live connection, the two drift apart, and people end up answering questions from stale copies.

Stacksync keeps Custom Fields, Receipts, Repayments, Fees, and Adjustments, Users in Navan and Sheets (tabs), Rows, Ranges, Named ranges in Google Sheets in sync, bi-directionally and in real time. Whatever records Google Sheets keeps and whatever events it produces, the overlap with Navan is mapped field by field, and a change on either side shows up on the other within seconds.

There is no middleware to build, no API rate limits to babysit, and no nightly job that leaves the morning running on yesterday's data.

Common use cases

  • 01 Pull Bookings by date range into a database to reconcile travel reservations against Card Transactions and monitor travel-policy spend.
  • 02 Sync Users and department mappings from an HRIS into reporting tables so every transaction is attributed to a cost center and manager.
  • 03 Reconcile finance or billing exports against system-of-record data in one collaborative surface.
  • 04 Prototype an integration by syncing a sheet before committing to a database schema.

Common sync patterns

Where Google Sheets handles customer conversations: billing context in view

Front-line teams see invoice and payment status from Navan next to the customer they are helping, without logging into the finance system.

Where Google Sheets collects payments or triggers charges: events land in Navan

Payment and charge activity flows into Navan as it happens, so the books reflect reality without manual reconciliation.

Where Google Sheets tracks people or companies: one identity

A customer's details updated in either system update the other, so finance and the rest of the business stop maintaining two versions of the same customer.

What you can sync between Google Sheets and Navan

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Google Sheets objects Navan objects How this pairing syncs
Named ranges Stable references that keep sync mappings valid when the grid moves. Custom Fields Company metadata such as cost centers and project codes; discovered via GET and their option lists created or updated via async POST. Named ranges is specific to Google Sheets and Custom Fields to Navan — each maps to any object or custom field on the other side.
Cell values Untyped by default, so syncs handle type coercion for dates and numbers. Receipts Receipt images tied to each transaction; fetched read-only through presigned URLs for archival in a warehouse or document store. Cell values is specific to Google Sheets and Receipts to Navan — each maps to any object or custom field on the other side.
Spreadsheets The file-level container a sync connects to, identified by spreadsheet ID. Repayments, Fees, and Adjustments Money-movement records including repayments, FX and platform fees, and credit or debit memos; read-only for reconciliation ledgers. Spreadsheets is specific to Google Sheets and Repayments, Fees, and Adjustments to Navan — each maps to any object or custom field on the other side.
Sheets (tabs) Individual worksheets, typically mapped one-to-one to a synced table. Users Employee and cardholder records referenced by every transaction; usually provisioned from an HRIS and used to map spend to people and departments. Sheets (tabs) is specific to Google Sheets and Users to Navan — each maps to any object or custom field on the other side.
Rows Treated as records; a header row usually defines field names. Card Transactions Navan physical and virtual card spend; read via GET, then GL codes, cost centers, and ERP sync status are written back per transaction through the transaction update endpoint. Rows is specific to Google Sheets and Card Transactions to Navan — each maps to any object or custom field on the other side.
Ranges Addressed in A1 notation for batched reads and writes. Connect Transactions External and personal card feed matched into Navan; retrieved read-only and coded with custom-field values through the transaction update endpoint. Ranges is specific to Google Sheets and Connect Transactions to Navan — each maps to any object or custom field on the other side.

How changes propagate between Google Sheets and Navan

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Google Sheets Navan Interval-based propagation

DetectionStacksync polls Google Sheets for changes on an incremental schedule, reading only records changed since the previous pass. Polling.

DeliveryEach detected change is written to Navan through its API, with automatic retries and rate-limit backoff.

Navan Google Sheets Sub-second propagation

DetectionNavan notifies Stacksync of record changes through webhook events. Navan's Expense API supports webhooks for transaction and expense events.

DeliveryEach detected change is written to Google Sheets through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Google Sheets: Subject to per-minute read and write quotas per project and per user, so large syncs are batched.
  • Navan: Requests are throttled with HTTP 429 and Navan recommends retrying with exponential backoff; the Expense/Public API must first be enabled per account by Navan.
What ships with Google Sheets ⇄ Navan

Connect Google Sheets and Navan for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Google Sheets–Navan connection.

Real-time

Two-way sync

Changes in Google Sheets or Navan instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Google Sheets or Navan data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Google Sheets or Navan record.

Observability

Monitoring

Track your Google Sheets ⇄ Navan sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Google Sheets and Navan.

How the Google Sheets and Navan connectors work

Google Sheets

Integration surface
REST API (Google Sheets API), with file-level change signals available through the Drive API
Authentication
OAuth 2.0 (user consent) or Google service accounts
Change detection
Polling; the Sheets API has no cell-level webhooks, and Drive push notifications only signal file-level changes
Capabilities
read · write
Rate limits
Subject to per-minute read and write quotas per project and per user, so large syncs are batched.

Navan

Integration surface
REST (Expense API and Booking API)
Authentication
OAuth 2.0 client-credentials flow; an admin creates a client_id and client_secret under Settings > Integrations and exchanges them at Navan's OAuth token endpoint for a short-lived bearer token that is refreshed on expiry (separate US and EU regional hosts)
Change detection
Navan's Expense API supports webhooks for transaction and expense events; sync engines also poll GET endpoints with date-range and updatedAt filters (createdFrom/createdTo for bookings) to backfill history and reconcile. There is no database-level CDC.
Capabilities
read · write · webhooks
Rate limits
Requests are throttled with HTTP 429 and Navan recommends retrying with exponential backoff; the Expense/Public API must first be enabled per account by Navan.
How it works

How to connect Google Sheets to Navan — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Google Sheets and Navan with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Google Sheets connected
    Navan connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Google Sheets and Navan objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Google Sheets ⇄ Navan
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Google Sheets Navan
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Google Sheets and Navan integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 508 integrations available for Google Sheets and Navan.

Popular · 7 of 508
All Google Sheets integrations All Navan integrations Browse all integrations
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