Real-time
Two-way sync
Changes in Box or Gatekeeper instantly reflect in both systems. No stale data, no manual imports.
Storage ⇄ Business productivity
Box to Gatekeeper integration — real-time, two-way sync
Keep Box and Gatekeeper in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Box and Gatekeeper
Land the records and documents that build up in Gatekeeper into Box as they are created, and surface Box's file details on the Gatekeeper records that point to them, without an export job to maintain.
Gatekeeper and Box hold different kinds of data. Gatekeeper carries records and the activity around them — the tickets, messages, orders, or issues a team works through, often with documents attached. Box holds files and the metadata that describes them. Where the two meet is narrow but real: much of what Gatekeeper produces has to be kept somewhere durable, and many of the files Box stores are the very documents Gatekeeper's records point to.
Stacksync syncs Custom data groups, Users, Categories, Contracts in Gatekeeper with Collaborations, Users, Groups, Tasks in Box in real time. Records and attachments created in Gatekeeper are written into Box as objects or files within seconds of being created. In the other direction, the metadata Box keeps about those files — name, location, owner, modified date — flows back onto the matching record in Gatekeeper, so people see the current document without leaving the tool. Field-level mapping controls exactly what crosses over and in which direction, so you keep a durable copy of what matters without an extract to schedule or a nightly dump that leaves the copy a day behind.
Common use cases
- 01 Two-way sync Contracts between Gatekeeper and an ERP or warehouse so value, renewal dates, owner, and status stay current without manual re-keying.
- 02 Sync Vendors (Suppliers) with a CRM or ERP so counterparty, compliance, contact, and spend records match across the VCLM and the systems of record.
- 03 Two-way sync of Files and Folders between Box and an operational database so applications track document status without calling the Box API directly.
- 04 Mirror Metadata template instances on Files into database columns so contracts and assets are searchable and reportable alongside other business data.
Common sync patterns
Where Box holds the source documents: file details on the record
A file's name, location, owner, and modified date from Box sync onto the matching record in Gatekeeper, so whoever is working there sees the current version without switching tools.
A copy that outlives the tool
A continuously synced copy in Box preserves records and documents even as they age out of Gatekeeper or get changed inside it, so history stays intact and reachable.
Feed a data lake or downstream pipeline
Structured records from Gatekeeper land in Box as objects a data lake, search index, or processing pipeline can read, without a custom extract to build and babysit.
What you can sync between Box and Gatekeeper
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Box objects | Gatekeeper objects | How this pairing syncs | |
|---|---|---|---|
| Files Core content object with versions, name, size, and metadata; synced two-way so files and their attributes move between Box and a database or another store. | Files Document files attached to contracts and vendors - executed PDFs, certificates, and compliance evidence; read to pull signed files and evidence out, or written to push generated documents in. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. | |
| Users Managed and app users in the enterprise; provisioned, updated, and deprovisioned to keep Box access aligned with an HR or identity source. | Users Gatekeeper user and team records governed by role-based access; read to map contract and vendor owners, approvers, and internal contacts to CRM or HR records. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. | |
| Tasks Review or approval assignments on a file with due dates and states; read for workflow reporting or written to start approvals. | Categories The classification taxonomy applied to contracts and vendors (type, department, business unit); synced so categorization stays consistent between Gatekeeper and downstream reporting or ERP dimensions. | Tasks is specific to Box and Categories to Gatekeeper — each maps to any object or custom field on the other side. | |
| Events Enterprise admin event stream, an audit log of uploads, deletes, logins, and shares across the account; read-only, consumed for reporting or change feeds. | Contracts The core contract records holding value, key dates, renewal terms, status, type, owner, and the linked vendor; created, read, updated, and deleted so contract data moves two-way between Gatekeeper and a database, ERP, or CRM. | Events is specific to Box and Contracts to Gatekeeper — each maps to any object or custom field on the other side. | |
| Folders Hierarchical containers whose tree, names, and parent moves are mirrored so a target system reflects Box's structure; the account root is always folder ID 0. | Vendors (Suppliers) Company records for counterparties and suppliers with onboarding status, compliance, risk, contacts, and spend; read and written to keep vendor master data aligned with a CRM or ERP. | Folders is specific to Box and Vendors (Suppliers) to Gatekeeper — each maps to any object or custom field on the other side. | |
| Metadata Structured key-value instances attached to files and folders via metadata templates; synced two-way with database columns for classification and search. | Workflow form data The structured data captured on Gatekeeper workflow forms (intake requests, vendor onboarding, risk assessments); exposed by the API since 2025 so form results sync into an operational database, not only contract and vendor records. | Metadata is specific to Box and Workflow form data to Gatekeeper — each maps to any object or custom field on the other side. |
How changes propagate between Box and Gatekeeper
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Box Gatekeeper Sub-second propagation
DetectionBox notifies Stacksync of record changes through webhook events. V2 webhooks fire on triggers such as FILE.UPLOADED, FILE.TRASHED, and METADATA_INSTANCE.UPDATED.
DeliveryEach detected change is written to Gatekeeper through its API, with automatic retries and rate-limit backoff.
Gatekeeper Box Interval-based propagation
DetectionStacksync polls Gatekeeper for changes on an incremental schedule, reading only records changed since the previous pass. No native developer webhook subscription API and no database change-data-capture log.
DeliveryEach detected change is written to Box through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Box: Per user: 1,000 API calls per minute and 240 file uploads per minute; exceeding limits returns HTTP 429 with a Retry-After header. Box Business plans also carry a licensed monthly API-call allotment per enterprise.
- Gatekeeper: Gatekeeper publishes no fixed public per-minute request quota; throughput is governed per key by its endpoint permissions, and every call is recorded (parameters, payload, response) under API Logs for monitoring. Pace bulk writes and use JSON:API pagination on list endpoints.
What ships with Box ⇄ Gatekeeper
Connect Box and Gatekeeper for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Box–Gatekeeper connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Box or Gatekeeper data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Box or Gatekeeper record.
Observability
Monitoring
Track your Box ⇄ Gatekeeper sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Box and Gatekeeper.
How the Box and Gatekeeper connectors work
Box
- Integration surface
- REST API (api.box.com/2.0), plus the Events API and V2 Webhooks
- Authentication
- OAuth 2.0 for user-delegated access, or server-to-server auth via JWT (RSA keypair) or Client Credentials Grant (CCG) using a Box app; short-lived developer tokens for testing
- Change detection
- V2 webhooks fire on triggers such as FILE.UPLOADED, FILE.TRASHED, and METADATA_INSTANCE.UPDATED; the Events API (user stream via long-poll by stream_position, or enterprise/admin events) provides a near-real-time change feed
- Capabilities
- read · write · webhooks
- Rate limits
- Per user: 1,000 API calls per minute and 240 file uploads per minute; exceeding limits returns HTTP 429 with a Retry-After header. Box Business plans also carry a licensed monthly API-call allotment per enterprise.
Gatekeeper
- Integration surface
- RESTful API following the JSON:API specification, tenant-scoped with interactive docs at {tenant}.gatekeeperhq.com/api_docs and a published Postman collection. The API is dynamic: it exposes the standard Contract and Vendor objects plus any custom data groups and workflow-form data configured in the tenant.
- Authentication
- API keys created and managed under Configuration > API Keys and passed as a token; each key carries granular per-endpoint permissions set to read-only or write, so access is scoped per object. Multiple keys can be issued and revoked independently.
- Change detection
- No native developer webhook subscription API and no database change-data-capture log; detect changes by polling the JSON:API list endpoints filtered and sorted on updated-at timestamps. Gatekeeper's own event automation - Workflow Engine phase transitions and Interconnect process orchestration - runs inside the platform rather than as a subscribable webhook stream.
- Capabilities
- read · write
- Rate limits
- Gatekeeper publishes no fixed public per-minute request quota; throughput is governed per key by its endpoint permissions, and every call is recorded (parameters, payload, response) under API Logs for monitoring. Pace bulk writes and use JSON:API pagination on list endpoints.
How it works
How to connect Box to Gatekeeper — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Box and Gatekeeper with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Box
connected
Gatekeeper
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Box and Gatekeeper objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Box ⇄ GatekeeperCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Box GatekeeperCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Box and Gatekeeper integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Box and Gatekeeper: authenticate both systems, choose the objects to sync (such as Box's Files and Users), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Yes — Stacksync ships production-grade connectors for both Box and Gatekeeper. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Box: V2 webhooks fire on triggers such as FILE.UPLOADED, FILE.TRASHED, and METADATA_INSTANCE.UPDATED; the Events API (user stream via long-poll by stream_position, or enterprise/admin events) provides a near-real-time change feed. On Gatekeeper: No native developer webhook subscription API and no database change-data-capture log; detect changes by polling the JSON:API list endpoints filtered and sorted on updated-at timestamps. Gatekeeper's own event automation - Workflow Engine phase transitions and Interconnect process orchestration - runs inside the platform rather than as a subscribable webhook stream. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
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On the Gatekeeper side: Custom data groups, Users, Categories, Contracts, plus custom fields where Gatekeeper exposes them. On the Box side: Collaborations, Users, Groups, Tasks. Stacksync auto-detects both schemas and converts types between the two systems.
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Yes. Each object mapping can be bidirectional or restricted to a single direction (both systems accept writes). Read-only mirrors, one-way pushes, and full two-way sync can be mixed in the same integration.
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Common patterns for Box and Gatekeeper: Where Box holds the source documents: file details on the record; A copy that outlives the tool; Feed a data lake or downstream pipeline. A file's name, location, owner, and modified date from Box sync onto the matching record in Gatekeeper, so whoever is working there sees the current version without switching tools.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 398 integrations available for Box and Gatekeeper.
Popular · 7 of 398
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No integrations match .
