Real-time
Two-way sync
Changes in Asana or Pipedrive instantly reflect in both systems. No stale data, no manual imports.
Business productivity ⇄ CRM
Asana to Pipedrive integration — real-time, two-way sync
Keep Asana and Pipedrive in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
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Adopted by fast-scaling companies moving mission-critical data in real time
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Why teams connect Asana and Pipedrive
Sync what happens in Asana with the customer records in Pipedrive, in real time and in both directions.
The CRM is supposed to be the record of every customer relationship, but customer-relevant information also accumulates in the other tools a team runs. Whatever Asana holds or produces that touches a customer, whether conversations, payments, replies, enriched data, or notes, the CRM only benefits if it arrives without someone copying it over.
Stacksync connects Tasks, Projects, Sections, Custom fields in Asana to Activities, MailThreads, MailMessages, CallLogs in Pipedrive with bi-directional, real-time sync. Activity and record changes in Asana update the matching contact or account in Pipedrive, and CRM data flows the other way wherever Asana can store and use it.
Common use cases
- 01 Write closed deals or new orders from a CRM or ERP into Asana Tasks to launch delivery, onboarding, or fulfillment projects automatically.
- 02 Mirror Projects, Sections, and Portfolios into a warehouse for cross-team reporting on status, timelines, and workload without CSV exports.
- 03 Sync deals, persons, and organizations to a database for reporting beyond the built-in Insights views.
- 04 Write enrichment or product usage data into Pipedrive custom fields so reps prioritize with live signals.
Common sync patterns
Where Asana supplies contact or company data
Enriched fields land directly on records in Pipedrive, and refreshes keep them from going stale.
Where Asana can store CRM context: fields kept current
Owner, lifecycle stage, or account details from Pipedrive sync into Asana, so people working there have the context without switching tools.
Where Asana handles support or shared inboxes
Tickets and conversations attach to the right contact and account in Pipedrive, so sales sees open issues before the next call.
What you can sync between Asana and Pipedrive
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Asana objects | Pipedrive objects | How this pairing syncs | |
|---|---|---|---|
| Custom fields Typed fields (text, number, enum, multi-enum, date, people) defined at project or workspace level; mapped to database columns, with enum values written by option GID. | Deals Pipeline records with stage and value; the primary object for reporting and win-triggered automation. | Custom fields is specific to Asana and Deals to Pipedrive — each maps to any object or custom field on the other side. | |
| Stories Comments and activity entries on a Task; read out for history and reporting or written back as comments. | Persons Contact records; synced with marketing tools and enriched from external data. | Stories is specific to Asana and Persons to Pipedrive — each maps to any object or custom field on the other side. | |
| Users Members of a workspace or organization referenced by assignee and follower fields; read to resolve GIDs to names and emails. | Organizations Company records linked to persons and deals; matched to billing customers. | Users is specific to Asana and Organizations to Pipedrive — each maps to any object or custom field on the other side. | |
| Portfolios Collections of Projects for program-level rollup; read for cross-project status and progress reporting (Business and Enterprise). | Activities Calls, meetings, and tasks; read out for rep activity reporting. | Portfolios is specific to Asana and Activities to Pipedrive — each maps to any object or custom field on the other side. | |
| Tags Labels applied across Tasks; synced as a many-to-many attribute for filtering and categorization. | MailThreads Synced with incremental and full sync per the Stacksync docs. | Tags is specific to Asana and MailThreads to Pipedrive — each maps to any object or custom field on the other side. | |
| Teams / Workspaces Organizational containers that hold projects and members; used to scope which projects a given sync covers. | MailMessages Synced with incremental and full sync per the Stacksync docs. | Teams / Workspaces is specific to Asana and MailMessages to Pipedrive — each maps to any object or custom field on the other side. |
How changes propagate between Asana and Pipedrive
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Asana Pipedrive Sub-second propagation
DetectionAsana notifies Stacksync of record changes through webhook events. Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete.
DeliveryEach detected change is written to Pipedrive through its API, with automatic retries and rate-limit backoff.
Pipedrive Asana Sub-second propagation
DetectionPipedrive notifies Stacksync of record changes through webhook events. Webhooks on per-object create, update, and delete events, with polling on update timestamps.
DeliveryEach detected change is written to Asana through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Asana: Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.
- Pipedrive: Request budgets vary by plan and authentication method.
What ships with Asana ⇄ Pipedrive
Connect Asana and Pipedrive for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Asana–Pipedrive connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Asana or Pipedrive data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Asana or Pipedrive record.
Observability
Monitoring
Track your Asana ⇄ Pipedrive sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Asana and Pipedrive.
How the Asana and Pipedrive connectors work
Asana
- Integration surface
- REST API (app.asana.com/api/1.0, JSON responses), plus resource-scoped Webhooks and a sync-token Events API
- Authentication
- OAuth 2.0 for multi-user apps, Personal Access Tokens (PATs) for single-account use and testing, and organization-scoped Service Accounts (Enterprise) for admin-level access
- Change detection
- Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete; the sync-token Events API returns incremental changes on a task or project when webhooks are not used
- Capabilities
- read · write · webhooks
- Rate limits
- Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.
Pipedrive
- Integration surface
- REST API
- Authentication
- No-code guided connection: create a connection, select Pipedrive, then click "Allow and Install" (OAuth-style app install; docs do not name the protocol)
- Change detection
- Webhooks on per-object create, update, and delete events, with polling on update timestamps
- Capabilities
- read · write · webhooks
- Rate limits
- Request budgets vary by plan and authentication method.
How it works
How to connect Asana to Pipedrive — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Asana and Pipedrive with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Asana
connected
Pipedrive
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Asana and Pipedrive objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Asana ⇄ PipedriveCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Asana PipedriveCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Asana and Pipedrive integration FAQ
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Yes. Stacksync provides a managed, real-time two-way integration between Asana and Pipedrive: authenticate both systems, choose the objects to sync (such as Asana's Custom fields and Stories), map fields visually, and changes propagate both ways in milliseconds — no code required.
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Asana: Rate limits are per token: 1,500 requests/minute on paid plans and 150 on free, with the Search API capped at 60/minute; hitting a limit returns HTTP 429 with a Retry-After header. Pipedrive: Webhooks can subscribe to create, update, and delete events per object type, supporting event-driven sync. Stacksync's field mapping accounts for these differences between Asana and Pipedrive without custom code.
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Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Asana and Pipedrive records are not retained after a sync operation.
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Stacksync pricing is usage-based and starts at $1,000/month, including the managed Asana and Pipedrive connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Asana–Pipedrive integration in-house.
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Yes — Stacksync ships production-grade connectors for both Asana and Pipedrive. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
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Change detection on Asana: Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete; the sync-token Events API returns incremental changes on a task or project when webhooks are not used. On Pipedrive: Webhooks on per-object create, update, and delete events, with polling on update timestamps. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 528 integrations available for Asana and Pipedrive.
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