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CRM ⇄ Database

Apollo.io to YugabyteDB integration — real-time, two-way sync

Keep Apollo.io and YugabyteDB in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect Apollo.io and YugabyteDB

Treat Apollo.io like part of your database: its records live in YugabyteDB as real tables, and writes in either place sync to the other in seconds.

Product and engineering teams constantly need CRM data, and the CRM API is a poor way to get it: rate limits, pagination, custom objects, and integration code that breaks when an admin renames a field. What they actually want is the data in YugabyteDB, where it can be queried and joined like everything else.

Stacksync mirrors Contacts, Accounts, People (database records), Sequences from Apollo.io into Tables, Indexes, Materialized Views, Schemas in YugabyteDB with real-time, bi-directional sync. Read CRM records with plain queries; write updates from your application and they appear in Apollo.io with validation intact. Go-to-market teams keep working in the CRM, engineers keep working in the database, and neither has to think about the other.

Common use cases

  • 01 Land sequence enrollment status and outcomes in a warehouse for outbound performance reporting.
  • 02 Deduplicate contacts across Apollo and the CRM by syncing on email as the match key.
  • 03 Consolidate data from regional YugabyteDB clusters into one reporting store.
  • 04 Run log-based CDC from YugabyteDB tables into a warehouse for analytics without batch dumps.

Common sync patterns

Internal tools without API code

Back-office apps read and write the synced tables; Stacksync handles the Apollo.io API, limits, and retries.

Trigger workflows from CRM changes

Field and stage updates in Apollo.io arrive as row changes in YugabyteDB, ready to drive jobs and notifications.

Query the CRM like a database

Accounts, contacts, and custom objects from Apollo.io become tables in YugabyteDB you can join with application data directly.

What you can sync between Apollo.io and YugabyteDB

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Apollo.io objects YugabyteDB objects How this pairing syncs
Sequences Outreach cadences (emailer campaigns in the API); enrollment status is read to track which contacts are being worked. Sequences ID generation objects relevant when syncing writes into YSQL tables. Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Deals (Opportunities) Pipeline records that can be read and written to keep Apollo aligned with the CRM of record. Schemas Postgres-style namespaces in YSQL used to organize synced data. Deals (Opportunities) is specific to Apollo.io and Schemas to YugabyteDB — each maps to any object or custom field on the other side.
Tasks and calls Rep activity records synced for activity reporting and coaching workflows. CDC Streams Change streams over the storage-layer WAL consumed through logical replication or Debezium-compatible connectors. Tasks and calls is specific to Apollo.io and CDC Streams to YugabyteDB — each maps to any object or custom field on the other side.
Custom fields Account- and contact-level custom attributes mapped field-by-field in a sync. Databases and Keyspaces Top-level containers for the YSQL (Postgres-style) and YCQL (Cassandra-style) APIs respectively. Custom fields is specific to Apollo.io and Databases and Keyspaces to YugabyteDB — each maps to any object or custom field on the other side.
Contacts People saved to your Apollo account, synced with emails, phone numbers, and enrichment fields. Tables Distributed SQL tables split into tablets; the primary read and write targets. Contacts is specific to Apollo.io and Tables to YugabyteDB — each maps to any object or custom field on the other side.
Accounts Company records with firmographic attributes, matched to CRM accounts during sync. Indexes Global secondary indexes maintained transactionally alongside table writes. Accounts is specific to Apollo.io and Indexes to YugabyteDB — each maps to any object or custom field on the other side.

How changes propagate between Apollo.io and YugabyteDB

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Apollo.io YugabyteDB Interval-based propagation

DetectionStacksync polls Apollo.io for changes on an incremental schedule, reading only records changed since the previous pass. Polling on updated-at timestamps.

DeliveryEach detected change is applied to YugabyteDB as a row-level write, with types converted between the two schemas.

YugabyteDB Apollo.io Sub-second propagation

DetectionChanges in YugabyteDB are captured at the source via change data capture — no polling loop against its API. Native CDC from the write-ahead log via PostgreSQL logical replication or Debezium-compatible connectors.

DeliveryEach detected change is written to Apollo.io through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • Apollo.io: Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls.
  • YugabyteDB: No API rate limits; throughput scales with cluster nodes and tablet distribution.
What ships with Apollo.io ⇄ YugabyteDB

Connect Apollo.io and YugabyteDB for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Apollo.io–YugabyteDB connection.

Real-time

Two-way sync

Changes in Apollo.io or YugabyteDB instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Apollo.io or YugabyteDB data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Apollo.io or YugabyteDB record.

Observability

Monitoring

Track your Apollo.io ⇄ YugabyteDB sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Apollo.io and YugabyteDB.

How the Apollo.io and YugabyteDB connectors work

Apollo.io

Integration surface
REST API
Authentication
API key (passed in request headers); master keys unlock account-wide endpoints
Change detection
Polling on updated-at timestamps; webhook callbacks exist only for delivering asynchronous enrichment results, not as a general change-event stream
Capabilities
read · write
Rate limits
Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls

YugabyteDB

Integration surface
SQL wire protocol (PostgreSQL-compatible YSQL) plus a Cassandra-compatible YCQL API
Authentication
Database credentials
Change detection
Native CDC from the write-ahead log via PostgreSQL logical replication or Debezium-compatible connectors
Capabilities
read · write · CDC
Rate limits
No API rate limits; throughput scales with cluster nodes and tablet distribution.
How it works

How to connect Apollo.io to YugabyteDB — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Apollo.io and YugabyteDB with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Apollo.io connected
    YugabyteDB connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Apollo.io and YugabyteDB objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Apollo.io ⇄ YugabyteDB
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Apollo.io YugabyteDB
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Apollo.io and YugabyteDB integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 333 integrations available for Apollo.io and YugabyteDB.

Popular · 5 of 333
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