Real-time
Two-way sync
Changes in Apollo.io or Asana instantly reflect in both systems. No stale data, no manual imports.
CRM ⇄ Business productivity
Apollo.io to Asana integration — real-time, two-way sync
Keep Apollo.io and Asana in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.
- SOC 2 and 6 other compliance frameworks
- POC with real engineers in minutes
Adopted by fast-scaling companies moving mission-critical data in real time
Case study
Migrated from MuleSoft
Case study
Migrated from Celigo
Migrated from Heroku Connect
Migrated from Matillion
Case study
Migrated from Fivetran
Case study
Migrated from Celigo
Why teams connect Apollo.io and Asana
Sync what happens in Asana with the customer records in Apollo.io, in real time and in both directions.
The CRM is supposed to be the record of every customer relationship, but customer-relevant information also accumulates in the other tools a team runs. Whatever Asana holds or produces that touches a customer, whether conversations, payments, replies, enriched data, or notes, the CRM only benefits if it arrives without someone copying it over.
Stacksync connects Stories, Users, Portfolios, Tags in Asana to Sequences, Deals (Opportunities), Tasks and calls, Custom fields in Apollo.io with bi-directional, real-time sync. Activity and record changes in Asana update the matching contact or account in Apollo.io, and CRM data flows the other way wherever Asana can store and use it.
Common use cases
- 01 Mirror Projects, Sections, and Portfolios into a warehouse for cross-team reporting on status, timelines, and workload without CSV exports.
- 02 Push support tickets or intake requests from an operational database into Asana Tasks, then read completion and status Custom fields back when work finishes.
- 03 Deduplicate contacts across Apollo and the CRM by syncing on email as the match key.
- 04 Push CRM opportunity stages back into Apollo so reps see pipeline context while sequencing.
Common sync patterns
Where Asana can store CRM context: fields kept current
Owner, lifecycle stage, or account details from Apollo.io sync into Asana, so people working there have the context without switching tools.
Where Asana handles support or shared inboxes
Tickets and conversations attach to the right contact and account in Apollo.io, so sales sees open issues before the next call.
Where Asana supplies contact or company data
Enriched fields land directly on records in Apollo.io, and refreshes keep them from going stale.
What you can sync between Apollo.io and Asana
Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.
| Apollo.io objects | Asana objects | How this pairing syncs | |
|---|---|---|---|
| Custom fields Account- and contact-level custom attributes mapped field-by-field in a sync. | Custom fields Typed fields (text, number, enum, multi-enum, date, people) defined at project or workspace level; mapped to database columns, with enum values written by option GID. | Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions. Custom fields on either side are included in the mapping. | |
| Accounts Company records with firmographic attributes, matched to CRM accounts during sync. | Portfolios Collections of Projects for program-level rollup; read for cross-project status and progress reporting (Business and Enterprise). | Accounts is specific to Apollo.io and Portfolios to Asana — each maps to any object or custom field on the other side. | |
| People (database records) Prospects from Apollo's global database, pulled into downstream systems once enriched or saved. | Tags Labels applied across Tasks; synced as a many-to-many attribute for filtering and categorization. | People (database records) is specific to Apollo.io and Tags to Asana — each maps to any object or custom field on the other side. | |
| Sequences Outreach cadences (emailer campaigns in the API); enrollment status is read to track which contacts are being worked. | Teams / Workspaces Organizational containers that hold projects and members; used to scope which projects a given sync covers. | Sequences is specific to Apollo.io and Teams / Workspaces to Asana — each maps to any object or custom field on the other side. | |
| Deals (Opportunities) Pipeline records that can be read and written to keep Apollo aligned with the CRM of record. | Tasks The primary unit of work and main record; created, updated, completed, and deleted via REST and synced two-way. Subtasks are Tasks with a parent reference. | Deals (Opportunities) is specific to Apollo.io and Tasks to Asana — each maps to any object or custom field on the other side. | |
| Tasks and calls Rep activity records synced for activity reporting and coaching workflows. | Projects Collections of Tasks with a layout (list, board, timeline, calendar); each project maps to a synced table scope and its custom fields define the mapping. | Tasks and calls is specific to Apollo.io and Projects to Asana — each maps to any object or custom field on the other side. |
How changes propagate between Apollo.io and Asana
Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.
Apollo.io Asana Interval-based propagation
DetectionStacksync polls Apollo.io for changes on an incremental schedule, reading only records changed since the previous pass. Polling on updated-at timestamps.
DeliveryEach detected change is written to Asana through its API, with automatic retries and rate-limit backoff.
Asana Apollo.io Sub-second propagation
DetectionAsana notifies Stacksync of record changes through webhook events. Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete.
DeliveryEach detected change is written to Apollo.io through its API, with automatic retries and rate-limit backoff.
Rate-limit considerations
- Apollo.io: Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls.
- Asana: Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.
What ships with Apollo.io ⇄ Asana
Connect Apollo.io and Asana for flexible, real-time data sync.
Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Apollo.io–Asana connection.
No-code + pro-code
Workflow automation
Trigger automated workflows whenever Apollo.io or Asana data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.
At scale
Event queues
Handle millions of events per minute without losing a single Apollo.io or Asana record.
Observability
Monitoring
Track your Apollo.io ⇄ Asana sync health, view errors, and replay failed events in one click.
Trading partners
EDI
Transform legacy EDI complexity into simple database interactions between Apollo.io and Asana.
How the Apollo.io and Asana connectors work
Apollo.io
- Integration surface
- REST API
- Authentication
- API key (passed in request headers); master keys unlock account-wide endpoints
- Change detection
- Polling on updated-at timestamps; webhook callbacks exist only for delivering asynchronous enrichment results, not as a general change-event stream
- Capabilities
- read · write
- Rate limits
- Rate limits and enrichment credits vary by plan; bulk endpoints are throttled separately from single-record calls
Asana
- Integration surface
- REST API (app.asana.com/api/1.0, JSON responses), plus resource-scoped Webhooks and a sync-token Events API
- Authentication
- OAuth 2.0 for multi-user apps, Personal Access Tokens (PATs) for single-account use and testing, and organization-scoped Service Accounts (Enterprise) for admin-level access
- Change detection
- Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete; the sync-token Events API returns incremental changes on a task or project when webhooks are not used
- Capabilities
- read · write · webhooks
- Rate limits
- Per token: 1,500 requests/minute on paid plans, 150/minute on free; the Search API is capped at 60/minute; concurrency caps at 50 GET and 15 write requests. Exceeding a limit returns HTTP 429 with a Retry-After header, and a separate cost-based limiter applies to complex graph traversals.
How it works
How to connect Apollo.io to Asana — three steps, no code
Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.
- 01
Connect your apps
Authenticate Apollo.io and Asana with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.
Apollo.io
connected
Asana
connected
OAuth 2.0SSH tunnelSSL certificateVPC peering - 02
Choose tables
Pick the Apollo.io and Asana objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.
objects · Apollo.io ⇄ AsanaCustomers 12,480Sales Orders 8,213Invoices 5,902Items 1,344 - 03
Map fields
Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.
Apollo.io AsanaCompany company_name textEmail email textAmount amount numericCreated created_at timestamp
FAQ
Apollo.io and Asana integration FAQ
-
Yes. Stacksync provides a managed, real-time two-way integration between Apollo.io and Asana: authenticate both systems, choose the objects to sync (such as Apollo.io's Custom fields and Accounts), map fields visually, and changes propagate both ways in milliseconds — no code required.
-
Stacksync is SOC 2 Type II and ISO 27001 certified with HIPAA BAA support. Data is encrypted in transit, and a zero-persistent-storage architecture means Apollo.io and Asana records are not retained after a sync operation.
-
Stacksync pricing is usage-based and starts at $1,000/month, including the managed Apollo.io and Asana connectors, real-time two-way sync, monitoring, and support. That replaces building and maintaining a custom Apollo.io–Asana integration in-house.
-
Yes — Stacksync ships production-grade connectors for both Apollo.io and Asana. The connectors handle authentication, schema detection, rate limits, and retries; you configure the sync, and Stacksync operates it.
-
Change detection on Apollo.io: Polling on updated-at timestamps; webhook callbacks exist only for delivering asynchronous enrichment results, not as a general change-event stream. On Asana: Resource-scoped webhooks (established with an X-Hook-Secret handshake) POST events on create, change, and delete; the sync-token Events API returns incremental changes on a task or project when webhooks are not used. Each detected change propagates to the other side in milliseconds, with field-level conflict resolution and an inspectable event log.
-
On the Asana side: Stories, Users, Portfolios, Tags, plus custom fields where Asana exposes them. On the Apollo.io side: Sequences, Deals (Opportunities), Tasks and calls, Custom fields. Stacksync auto-detects both schemas and converts types between the two systems.
SECURITY
Security teams trust Stacksync
As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
CSA STAR
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS
SSO & SCIM
Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.
Alerts
Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.
Secure connection options
Securely connects to your systems with:
Related integrations
Every pair below is a real-time, two-way sync. Search all 413 integrations available for Apollo.io and Asana.
Popular · 8 of 413
-
Apollo.io ⇄ Monday -
Apollo.io ⇄ Notion -
Apollo.io ⇄ Quip -
Apollo.io ⇄ Smartsheet -
Asana ⇄ Clari -
Asana ⇄ Dun And Bradstreet -
Asana ⇄ Seismic -
Asana ⇄ Xactly
No integrations match .
