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Data warehouse ⇄ Human resources

Apache Pinot to Hibob integration — real-time, two-way sync

Keep Apache Pinot and Hibob in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

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Why teams connect Apache Pinot and Hibob

Land the people and organization records from Hibob in Apache Pinot as live tables for workforce reporting, without extract jobs, and write computed results back where Hibob can use them.

Workforce data is some of the most requested data in the warehouse and some of the most awkward to move: the record types are many, the fields carry sensitive personal information, the APIs are strict, and hand-built extract jobs go stale or break quietly. Whether Hibob is the system of record for employees and payroll, for candidates and applications, or for learners and course completions, the reporting belongs in Apache Pinot next to everything else the company measures.

Stacksync syncs Lifecycle, Documents, Named lists, People (Employees) from Hibob into tables in Apache Pinot continuously, handling API limits and schema drift as they come. The connection is bi-directional, so values computed in Apache Pinot, such as headcount rollups, cost allocations, or attrition risk flags, can be written back to fields in Hibob where the HR team acts on them. You configure which records and fields cross over, and in which direction, instead of maintaining pipeline code.

Common use cases

  • 01 Sync Pinot aggregates into a warehouse to join low-latency metrics with modeled historical data.
  • 02 Serve user-facing analytics from Pinot while syncing daily rollups to finance and ops tools.
  • 03 Mirror Work data (department, site, manager, title) into an org-chart or reporting warehouse for headcount and structure analysis.
  • 04 Sync Time off requests and who's-out data into a scheduling or workforce-planning database for coverage and capacity reporting.

Common sync patterns

HR data in the warehouse, minus the pipeline

People and organization records from Hibob arrive in Apache Pinot as queryable tables, current within seconds instead of a day behind, replacing hand-built extract jobs.

Headcount and cost joined with everything else

Analysts combine Hibob's workforce records with finance, product, or operational data already in Apache Pinot for reporting the HR system cannot produce on its own.

Fresh data instead of last night's load

Because changes stream continuously, reports query current workforce data rather than waiting for an overnight load window to finish.

What you can sync between Apache Pinot and Hibob

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

Apache Pinot objects Hibob objects How this pairing syncs
Indexes Inverted, range, and star-tree indexes that determine which sync queries run at low latency. People (Employees) Core employee records with out-of-the-box and custom fields; read via POST /people/search, created and updated through the /people endpoints. Indexes is specific to Apache Pinot and People (Employees) to Hibob — each maps to any object or custom field on the other side.
Tenants Logical groupings that isolate workloads on shared clusters. Employment Historical table of job terms, contract, and working pattern under /people/{id}/employment; full CRUD, entries keyed by effectiveDate. Tenants is specific to Apache Pinot and Employment to Hibob — each maps to any object or custom field on the other side.
Tables The queryable unit, defined as offline, real-time, or hybrid; the main read target. Work Reporting line, department, site, and title under /people/{id}/work; drives the org chart and is synced two-way to directories. Tables is specific to Apache Pinot and Work to Hibob — each maps to any object or custom field on the other side.
Schemas Column definitions (dimensions, metrics, time columns) mapped during integration setup. Salaries Compensation history at /people/{id}/salaries; full CRUD but gated behind the Payroll permission on the service user. Schemas is specific to Apache Pinot and Salaries to Hibob — each maps to any object or custom field on the other side.
Segments Immutable data files that batch ingestion uploads and the cluster serves. Time off Absence requests and who's-out data via /timeoff/employees/{id}/requests and /timeoff/whosout; submit new requests and read balances. Segments is specific to Apache Pinot and Time off to Hibob — each maps to any object or custom field on the other side.
Real-time Tables Tables fed continuously from streams like Kafka, including upsert-enabled tables. Lifecycle Hire, termination, and leave status changes at /people/{id}/lifecycle; read-only and the source of lifecycle webhook events. Real-time Tables is specific to Apache Pinot and Lifecycle to Hibob — each maps to any object or custom field on the other side.

How changes propagate between Apache Pinot and Hibob

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

Apache Pinot Hibob Interval-based propagation

DetectionStacksync polls Apache Pinot for changes on an incremental schedule, reading only records changed since the previous pass. Data enters Pinot via streaming ingestion or segment upload, not row-level writes.

DeliveryEach detected change is written to Hibob through its API, with automatic retries and rate-limit backoff.

Hibob Apache Pinot Sub-second propagation

DetectionHibob notifies Stacksync of record changes through webhook events. Webhooks fire for employee created/updated/deleted, table-entry created/updated, time off, and lifecycle events.

DeliveryEach detected change is applied to Apache Pinot as a row-level write, with types converted between the two schemas.

Rate-limit considerations

  • Apache Pinot: No fixed API quotas; query throughput depends on broker and server sizing.
  • Hibob: Rate limits are enforced per service user; violations return HTTP 429 with X-RateLimit-Limit, X-RateLimit-Remaining, and X-RateLimit-Reset response headers. The docs list POST /people/search at 50 requests per minute, and bulk /people/search is preferred over per-record reads.
What ships with Apache Pinot ⇄ Hibob

Connect Apache Pinot and Hibob for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every Apache Pinot–Hibob connection.

Real-time

Two-way sync

Changes in Apache Pinot or Hibob instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever Apache Pinot or Hibob data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single Apache Pinot or Hibob record.

Observability

Monitoring

Track your Apache Pinot ⇄ Hibob sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between Apache Pinot and Hibob.

How the Apache Pinot and Hibob connectors work

Apache Pinot

Integration surface
REST API (SQL queries via the broker; administration via the controller); JDBC client available
Authentication
Deployment-dependent: HTTP basic authentication or token-based auth where enabled
Change detection
Not applicable for reads out (polling by time column); data enters Pinot via streaming ingestion or segment upload, not row-level writes
Capabilities
read · write
Rate limits
No fixed API quotas; query throughput depends on broker and server sizing

Hibob

Integration surface
REST API (the Bob API)
Authentication
Service User credentials over HTTP Basic auth (Base64-encoded serviceUserId:serviceUserToken); permissions granted per data category (People, Payroll, Documents) in Bob admin
Change detection
Webhooks fire for employee created/updated/deleted, table-entry created/updated, time off, and lifecycle events; the employee.updated payload flags which fields changed and Bob recommends an API call for the full record. There is no CDC stream, and deleting a table entry fires no webhook (Bob has no table-entry deletion event).
Capabilities
read · write · webhooks
Rate limits
Rate limits are enforced per service user; violations return HTTP 429 with X-RateLimit-Limit, X-RateLimit-Remaining, and X-RateLimit-Reset response headers. The docs list POST /people/search at 50 requests per minute, and bulk /people/search is preferred over per-record reads.
Hibob setup guide
How it works

How to connect Apache Pinot to Hibob — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate Apache Pinot and Hibob with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    Apache Pinot connected
    Hibob connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the Apache Pinot and Hibob objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · Apache Pinot ⇄ Hibob
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    Apache Pinot Hibob
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

Apache Pinot and Hibob integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

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SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 437 integrations available for Apache Pinot and Hibob.

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