X12 transaction code
EDI 944 Warehouse Stock Transfer Receipt Advice (X12 944)
EDI 944 is the X12 Warehouse Stock Transfer Receipt Advice transaction set, used when a warehouse reports received transfer stock. The 3PL or remote warehouse sends the 944 back to the supplier or manufacturer that shipped the stock transfer.
- Standard
- X12
- Code
- 944
- Partner references
- 11
At a glance
EDI 944 at a glance
What the 944 carries, who sends it to whom, when it goes out, and the segments trading partners list for it.
| Document | X12 944 Warehouse Stock Transfer Receipt Advice |
|---|---|
| Business record | Warehouse transfer receipt |
| Who sends it to whom | The 3PL or remote warehouse sends the 944 back to the supplier or manufacturer that shipped the stock transfer. |
| When it is sent | An inbound stock-transfer shipment is unloaded, counted, and put away at the warehouse. |
| Match on | Transfer, receipt location and received item |
| Partner references | 11 trading partners in this directory |
| Related documents | X12 943 Warehouse Stock Transfer Shipment Advice, X12 947 Warehouse Inventory Adjustment Advice |
Key segments in an EDI 944
The business segments that appear in at least half of the 12 partner document references listed below, most common first. The table leaves out envelope segments (ISA, GS, ST, SE, GE, IEA). Your partner guide sets which segments and elements your account must send.
| Segment | Name | Purpose | Partner references |
|---|---|---|---|
| W17 | Warehouse Receipt Identification | To provide identifying numbers and date. | 12 of 12 |
| N1 | Name | To identify a party by type of organization, name, and code. | 12 of 12 |
| W07 | Item Detail For Stock Receipt | To indicate quantity and condition of product received. | 12 of 12 |
| W14 | Total Receipt Information | To indicate total received quantity. | 12 of 12 |
| N9 | Reference Identification | To transmit identifying information as specified by the Reference Identification Qualifier. | 9 of 12 |
| N4 | Geographic Location | To specify the geographic place of the named party. | 6 of 12 |
| G62 | Date/Time | To specify pertinent dates and times. | 6 of 12 |
| G69 | Line Item Detail - Description | To describe an item in free-form format. | 6 of 12 |
Stacksync connects EDI documents such as the X12 944 to your ERP, CRM and databases with two-way sync. Read the EDI overview, check pricing and security, or book a demo to walk through your partner guide.
Implementation guide
X12 944 mapping and validation
X12 944 Warehouse Stock Transfer Receipt Advice is used when a warehouse reports received transfer stock. Preserve transfer, receipt location and received item so the warehouse transfer receipt in your business system stays connected to the original document.
Use the version and implementation guide agreed with your trading partner to confirm required fields and responses.
| Document or decision | Record and matching IDs | What to test |
|---|---|---|
| Match the business record | warehouse transfer receipt transfer, receipt location and received item |
|
| Update the receiving system | Processing the warehouse transfer receipt ID assigned by the receiving system and processing result |
|
| Check the processing result | Processing status for the warehouse transfer receipt Original document reference and matching response |
|
How the related documents differ
Each message represents a different business event. Use shared references to connect the records while tracking each message’s outcome separately.
- X12 943 Warehouse Stock Transfer Shipment Advice
warehouse transfer shipment: stock has been shipped toward another warehouse.
- X12 947 Warehouse Inventory Adjustment Advice
warehouse inventory adjustment: warehouse stock is adjusted.
Implementation steps
-
Choose the starting event and owner
Decide which application acts when a warehouse reports received transfer stock. Name the operational owner of the warehouse transfer receipt and the team that resolves rejected or ambiguous messages.
-
Keep record IDs connected
Map transfer, receipt location and received item. Confirm qualifiers, code lists, units and date/time meaning against the agreed X12 version and partner guide. Preserve the source reference alongside any new destination identifier.
-
Test failures before launch
Run the failure cases in the mapping table against realistic warehouse transfer receipt data. Check how the receiving system reports a rejection and how your team corrects it without creating a duplicate.
-
Track every document to completion
Record transport delivery and document validation separately from successful warehouse transfer receipt processing. Give unresolved errors an owner and check the receiving system before approving retries.
Go-live checklist
- An approved 944 sample and the agreed version and partner guide are available.
- The mapping tests pass with realistic warehouse transfer receipt data.
- Each submitted document can be traced through delivery, validation and processing in the receiving system.
- Your team knows how to investigate and recover a rejected or timed-out warehouse transfer receipt without processing it twice.
Document structure
X12 944 Warehouse Stock Transfer Receipt Advice at the element level
The X12 944 reference contains 27 segment entries and 139 data elements; 50 are marked mandatory in this reference. Use the version and partner guide agreed for your account to confirm required fields.
- Segments
- 27
- Data elements
- 139
- Mandatory elements
- 50
| Segment | Elements | Mandatory |
|---|---|---|
| W17 | 9 | 3 |
| N1 | 6 | 1 |
| N2 | 2 | 1 |
| N3 | 2 | 1 |
| PER | 9 | 1 |
| N9 | 6 | 1 |
| G61 | 5 | 2 |
| NTE | 2 | 1 |
| W08 | 9 | 1 |
| W18 | 3 | 2 |
| W07 | 11 | 2 |
| G69 | 1 | 1 |
- Reporting Code
- Date
- Warehouse Receipt Number
- Entity Identifier Code
- Name
- Address Information
- Contact Function Code
- Reference Identification Qualifier
Find your trading partner for X12 944
11 partners, 12 channels. Choose a channel to inspect its listed document reference and implementation context.
Catalog breakdown
Where X12 944 Warehouse Stock Transfer Receipt Advice appears in this catalog
The largest groups of classified 944 catalog entries are in logistics & transport and grocery & food.
By industry
- logistics & transport 8 channels
- grocery & food 4 channels
By network
- L&M Connect 1 channel
FAQ
EDI 944 questions
What is an EDI 944?
EDI 944 is the X12 Warehouse Stock Transfer Receipt Advice transaction set. Trading partners use it when a warehouse reports received transfer stock. It carries the data for the warehouse transfer receipt, and your system matches it on transfer, receipt location and received item.
Who sends an EDI 944 and who receives it?
The 3PL or remote warehouse sends the 944 back to the supplier or manufacturer that shipped the stock transfer. Your trading partner agreement confirms the direction and version for your account.
When is an EDI 944 sent?
An inbound stock-transfer shipment is unloaded, counted, and put away at the warehouse. Your partner guide sets any deadline or schedule for the document.
What are the key segments in an EDI 944?
Across 12 partner document references listed here, the business segments that appear most often include W17 (Warehouse Receipt Identification), N1 (Name), W07 (Item Detail For Stock Receipt), W14 (Total Receipt Information), N9 (Reference Identification), N4 (Geographic Location). Each partner guide sets which segments and elements your account must send.
What is the difference between EDI 944 and EDI 943?
The 944 carries the warehouse transfer receipt and is used when a warehouse reports received transfer stock. The 943 carries the warehouse transfer shipment and is used when stock has been shipped toward another warehouse.
What should I map for X12 944?
Start with transfer, receipt location and received item and the target warehouse transfer receipt. Define duplicate detection, allowed updates and response correlation before mapping individual fields. Use the partner guide to check required fields and their formats.
How should I test 944 error handling?
Reconcile a short receipt with the shipped quantity and leave the difference open. Separate damaged stock from saleable stock in the receiving balance. Also test a lost response after destination processing so that a retry cannot create an unintended duplicate or repeated adjustment.
Which partners list X12 944?
The directory on this page links 11 partner entries that list this message. Choose your partner and channel, then confirm which messages and versions your account requires.
Connect EDI to your business systems
See how Stacksync can fit your enterprise EDI workflow. Bring one partner guide and a sample exchange to plan the system mapping, exception handling and production rollout.
