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ERP ⇄ Accounting and finance

NetSuite to Rillet integration — real-time, two-way sync

Keep NetSuite and Rillet in sync without custom scripts. Cut weeks of integration work, eliminate silent data drift, and give your team a single, reliable source of truth.

  • SOC 2 and 6 other compliance frameworks
  • POC with real engineers in minutes

Adopted by fast-scaling companies moving mission-critical data in real time

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Why teams connect NetSuite and Rillet

Keep Rillet and NetSuite agreeing on customers, invoices, and balances, whether they split the finance workload or one is replacing the other.

A dedicated finance tool and an ERP end up side by side for practical reasons: a subsidiary runs lighter software than headquarters, billing runs in a specialist system while the enterprise system holds the wider view, or the company is mid-migration and both are live. Whatever the split, the two systems describe overlapping customers and transactions, and that overlap drifts without a live connection.

Stacksync syncs Customer, Vendor, Invoice, Credit Memo in Rillet with Nexus, Tax Type, Sales Tax Item, Billing Schedule Customer Subsidiary Relationship in NetSuite in real time and in both directions. You decide which system wins on which field, and every change made in one is reflected in the other within seconds instead of at the next batch run.

Common use cases

  • 01 Sync AR and collection status back to customer success tools ahead of renewals.
  • 02 Keep customers and invoices aligned between Rillet and a CRM so finance and sales work from the same account records.
  • 03 Sync customers, sales orders, and invoices to an operational Postgres database so teams query ERP data without writing SuiteScript.
  • 04 Expose item and inventory data to internal applications through a continuously synced database table.

Common sync patterns

Migration without a hard cutover

When one system is replacing the other, run both in parallel with records matching until the switch is complete.

One customer and vendor master

Where both systems keep records of the same organizations, corrections made in either propagate to the other.

Subsidiary to headquarters

Where Rillet serves a business unit and NetSuite is the group system, transactions and customer records roll up continuously, so consolidation starts from live data.

What you can sync between NetSuite and Rillet

Representative objects on each side — any object or custom field can map to any target. Schemas are auto-detected; types are converted between the two systems.

NetSuite objects Rillet objects How this pairing syncs
Account Synced with incremental and full sync per the Stacksync docs. Account Synced with incremental and full sync per the Stacksync docs. Same entity on both sides — records pair one-to-one and field-level changes reconcile in both directions.
Sales Tax Item Synced with incremental and full sync per the Stacksync docs. Journal Entry Synced with incremental and full sync per the Stacksync docs. Sales Tax Item is specific to NetSuite and Journal Entry to Rillet — each maps to any object or custom field on the other side.
Billing Schedule Customer Subsidiary Relationship Synced with incremental and full sync per the Stacksync docs. Invoice Payment Synced with incremental and full sync per the Stacksync docs. Billing Schedule Customer Subsidiary Relationship is specific to NetSuite and Invoice Payment to Rillet — each maps to any object or custom field on the other side.
Accounting Period Synced with incremental and full sync per the Stacksync docs. Charge Synced with incremental and full sync per the Stacksync docs. Accounting Period is specific to NetSuite and Charge to Rillet — each maps to any object or custom field on the other side.
Bin Transfer Synced with incremental and full sync per the Stacksync docs. Reimbursement Synced with incremental and full sync per the Stacksync docs. Bin Transfer is specific to NetSuite and Reimbursement to Rillet — each maps to any object or custom field on the other side.
Currency Rate Synced with incremental and full sync per the Stacksync docs. Custom Field Synced with incremental and full sync per the Stacksync docs. Currency Rate is specific to NetSuite and Custom Field to Rillet — each maps to any object or custom field on the other side.

How changes propagate between NetSuite and Rillet

Each direction of the sync is driven by what the source system can signal and what the destination accepts — detection, delivery, and expected latency below.

NetSuite Rillet Interval-based propagation

DetectionStacksync polls NetSuite for changes on an incremental schedule, reading only records changed since the previous pass. Polling on lastModifiedDate via SuiteQL or saved searches.

DeliveryEach detected change is written to Rillet through its API, with automatic retries and rate-limit backoff.

Rillet NetSuite Sub-second propagation

DetectionRillet pushes changes as they happen — webhook events backed by change data capture. Near real-time updates via change tracking.

DeliveryEach detected change is written to NetSuite through its API, with automatic retries and rate-limit backoff.

Rate-limit considerations

  • NetSuite: API concurrency is governed per account; sync tools queue and throttle requests.
  • Rillet: Subject to the platform's API rate limits.
What ships with NetSuite ⇄ Rillet

Connect NetSuite and Rillet for flexible, real-time data sync.

Real-time sync, workflow automation, event queues, EDI, and monitoring, for every NetSuite–Rillet connection.

Real-time

Two-way sync

Changes in NetSuite or Rillet instantly reflect in both systems. No stale data, no manual imports.

No-code + pro-code

Workflow automation

Trigger automated workflows whenever NetSuite or Rillet data changes, update records, fire webhooks, or kick off sequences without brittle API scripts.

At scale

Event queues

Handle millions of events per minute without losing a single NetSuite or Rillet record.

Observability

Monitoring

Track your NetSuite ⇄ Rillet sync health, view errors, and replay failed events in one click.

Trading partners

EDI

Transform legacy EDI complexity into simple database interactions between NetSuite and Rillet.

How the NetSuite and Rillet connectors work

NetSuite

Integration surface
SuiteTalk REST and SOAP web services, plus SuiteQL queries
Authentication
Token-Based Authentication (TBA): enable REST Web Services (and SOAP Web Services) + Token-Based Authentication in NetSuite, create an integration record to get Consumer ID/Secret
Change detection
Polling on lastModifiedDate via SuiteQL or saved searches; no native webhooks without custom SuiteScript
Capabilities
read · write
Rate limits
API concurrency is governed per account; sync tools queue and throttle requests.
NetSuite setup guide

Rillet

Integration surface
REST API (OpenAPI-specified, with production and sandbox environments)
Authentication
API key generated in Rillet (Organization Setting -> API Access); uncheck Read Only for bidirectional sync, check Read Only for one-way sync
Change detection
Near real-time updates via change tracking; incremental sync per object, with delete detection (some objects checked every 1h or 4h)
Capabilities
read · write · CDC · webhooks
Rate limits
Subject to the platform's API rate limits.
Rillet setup guide
How it works

How to connect NetSuite to Rillet — three steps, no code

Configure and sync within minutes, no code. Whether you sync 50k or 100M+ records, Stacksync handles the queues, infra, and plumbing. Integrations are non-invasive and need zero setup on your systems.

  1. 01

    Connect your apps

    Authenticate NetSuite and Rillet with each platform's native method — OAuth, API keys, or service accounts — plus secure options like SSH tunneling, IP whitelisting, and VPC peering.

    • OAuth 2.0
    • SSH tunnel
    • VPC peering
    NetSuite connected
    Rillet connected
    OAuth 2.0
    SSH tunnel
    SSL certificate
    VPC peering
  2. 02

    Choose tables

    Pick the NetSuite and Rillet objects to sync — Stacksync auto-detects both schemas, including custom fields where the platform exposes them. Sync to existing tables, or let Stacksync create new ones with ideal data types.

    • Standard objects
    • Custom objects
    • Auto-schema
    objects · NetSuite ⇄ Rillet
    Customers 12,480
    Sales Orders 8,213
    Invoices 5,902
    Items 1,344
  3. 03

    Map fields

    Fields map automatically even when names and types differ. Stacksync handles transformation and type casting for you, zero configuration required.

    • Auto-map
    • Type casting
    • Transforms
    NetSuite Rillet
    Company company_name text
    Email email text
    Amount amount numeric
    Created created_at timestamp
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FAQ

NetSuite and Rillet integration FAQ

SECURITY

Security teams trust Stacksync

As a data company, we understand the importance of keeping your data secure. Stacksync is built with security best practices to keep your data safe at every layer, and is DPF-certified for US, EU, UK and CH data transfers.

Learn more about security
SOC 2 Type II
ISO 27001
HIPAA BAA
GDPR
CCPA
DPF US-EU-UK-CH
→ SECURITY WITH BENEFITS

SSO & SCIM

Let your users access Stacksync from your centralized user management systems. Works with Okta, Azure, Google SSO and more.

Alerts

Immediately get alerted about record syncing issues over email, Slack, PagerDuty and WhatsApp. Resolve issues from a centralized dashboard with retry and revert options.

Secure connection options

Securely connects to your systems with:

OAuth 2 SSH Tunnelling SSL certificates IP Whitelisting VPN gateway VPC peering and more

Related integrations

Every pair below is a real-time, two-way sync. Search all 450 integrations available for NetSuite and Rillet.

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