X12 transaction code
EDI 947 Warehouse Inventory Adjustment Advice (X12 947)
EDI 947 is the X12 Warehouse Inventory Adjustment Advice transaction set, used when warehouse stock is adjusted. The 3PL or warehouse sends the 947 to the owner of the inventory, typically a manufacturer, supplier, or retailer.
- Standard
- X12
- Code
- 947
- Partner references
- 8
At a glance
EDI 947 at a glance
What the 947 carries, who sends it to whom, when it goes out, and the segments trading partners list for it.
| Document | X12 947 Warehouse Inventory Adjustment Advice |
|---|---|
| Business record | Warehouse inventory adjustment |
| Who sends it to whom | The 3PL or warehouse sends the 947 to the owner of the inventory, typically a manufacturer, supplier, or retailer. |
| When it is sent | A cycle count, physical inventory, damage event, or product expiration at the warehouse changes on-hand quantity outside the normal ship and receive flow. |
| Match on | Adjustment, item, location and reason |
| Partner references | 8 trading partners in this directory |
| Related documents | X12 943 Warehouse Stock Transfer Shipment Advice, X12 944 Warehouse Stock Transfer Receipt Advice, X12 846 Inventory Inquiry/Advice |
Key segments in an EDI 947
The business segments that appear in at least half of the 8 partner document references listed below, most common first. The table leaves out envelope segments (ISA, GS, ST, SE, GE, IEA). Your partner guide sets which segments and elements your account must send.
| Segment | Name | Purpose | Partner references |
|---|---|---|---|
| W15 | Warehouse Adjustment Identification | To provide identifying numbers and dates and other basic data for this transaction set. | 8 of 8 |
| N1 | Name | To identify a party by type of organization, name, and code. | 8 of 8 |
| W19 | Warehouse Adjustment Item Detail | To designate those items that were adjusted. | 8 of 8 |
| N9 | Reference Identification | To transmit identifying information as specified by the Reference Identification Qualifier. | 5 of 8 |
Stacksync connects EDI documents such as the X12 947 to your ERP, CRM and databases with two-way sync. Read the EDI overview, check pricing and security, or book a demo to walk through your partner guide.
Implementation guide
X12 947 mapping and validation
X12 947 Warehouse Inventory Adjustment Advice is used when warehouse stock is adjusted. Preserve adjustment, item, location and reason so the warehouse inventory adjustment in your business system stays connected to the original document.
Use the version and implementation guide agreed with your trading partner to confirm required fields and responses.
| Document or decision | Record and matching IDs | What to test |
|---|---|---|
| Match the business record | warehouse inventory adjustment adjustment, item, location and reason |
|
| Update the receiving system | Processing the warehouse inventory adjustment ID assigned by the receiving system and processing result |
|
| Check the processing result | Processing status for the warehouse inventory adjustment Original document reference and matching response |
|
How the related documents differ
Each message represents a different business event. Use shared references to connect the records while tracking each message’s outcome separately.
- X12 943 Warehouse Stock Transfer Shipment Advice
warehouse transfer shipment: stock has been shipped toward another warehouse.
- X12 944 Warehouse Stock Transfer Receipt Advice
warehouse transfer receipt: a warehouse reports received transfer stock.
- X12 846 Inventory Inquiry/Advice
inventory availability record: stock availability is reported or requested.
Implementation steps
-
Choose the starting event and owner
Decide which application acts when warehouse stock is adjusted. Name the operational owner of the warehouse inventory adjustment and the team that resolves rejected or ambiguous messages.
-
Keep record IDs connected
Map adjustment, item, location and reason. Confirm qualifiers, code lists, units and date/time meaning against the agreed X12 version and partner guide. Preserve the source reference alongside any new destination identifier.
-
Test failures before launch
Run the failure cases in the mapping table against realistic warehouse inventory adjustment data. Check how the receiving system reports a rejection and how your team corrects it without creating a duplicate.
-
Track every document to completion
Record transport delivery and document validation separately from successful warehouse inventory adjustment processing. Give unresolved errors an owner and check the receiving system before approving retries.
Go-live checklist
- An approved 947 sample and the agreed version and partner guide are available.
- The mapping tests pass with realistic warehouse inventory adjustment data.
- Each submitted document can be traced through delivery, validation and processing in the receiving system.
- Your team knows how to investigate and recover a rejected or timed-out warehouse inventory adjustment without processing it twice.
Document structure
X12 947 Warehouse Inventory Adjustment Advice at the element level
The X12 947 reference contains 45 segment entries and 183 data elements; 57 are marked mandatory in this reference. Use the version and partner guide agreed for your account to confirm required fields.
- Segments
- 45
- Data elements
- 183
- Mandatory elements
- 57
| Segment | Elements | Mandatory |
|---|---|---|
| W15 | 6 | 1 |
| N1 | 6 | 1 |
| N2 | 2 | 1 |
| N3 | 2 | 1 |
| PER | 9 | 1 |
| N9 | 6 | 1 |
| G61 | 5 | 2 |
| NTE | 2 | 1 |
| LM | 2 | 1 |
| W19 | 18 | 3 |
| G69 | 1 | 1 |
- Date
- Entity Identifier Code
- Name
- Address Information
- Contact Function Code
- Reference Identification Qualifier
- Description
- Agency Qualifier Code
Find your trading partner for X12 947
8 partners, 8 channels. Choose a channel to inspect its listed document reference and implementation context.
Catalog breakdown
Where X12 947 Warehouse Inventory Adjustment Advice appears in this catalog
The largest groups of classified 947 catalog entries are in logistics & transport, grocery & food and manufacturing & industrial.
By industry
- logistics & transport 3 channels
- grocery & food 2 channels
- manufacturing & industrial 1 channel
- electronics & technology 1 channel
- e-commerce & marketplaces 1 channel
FAQ
EDI 947 questions
What is an EDI 947?
EDI 947 is the X12 Warehouse Inventory Adjustment Advice transaction set. Trading partners use it when warehouse stock is adjusted. It carries the data for the warehouse inventory adjustment, and your system matches it on adjustment, item, location and reason.
Who sends an EDI 947 and who receives it?
The 3PL or warehouse sends the 947 to the owner of the inventory, typically a manufacturer, supplier, or retailer. Your trading partner agreement confirms the direction and version for your account.
When is an EDI 947 sent?
A cycle count, physical inventory, damage event, or product expiration at the warehouse changes on-hand quantity outside the normal ship and receive flow. Your partner guide sets any deadline or schedule for the document.
What are the key segments in an EDI 947?
Across 8 partner document references listed here, the business segments that appear most often include W15 (Warehouse Adjustment Identification), N1 (Name), W19 (Warehouse Adjustment Item Detail), N9 (Reference Identification). Each partner guide sets which segments and elements your account must send.
What is the difference between EDI 947 and EDI 943?
The 947 carries the warehouse inventory adjustment and is used when warehouse stock is adjusted. The 943 carries the warehouse transfer shipment and is used when stock has been shipped toward another warehouse.
What should I map for X12 947?
Start with adjustment, item, location and reason and the target warehouse inventory adjustment. Define duplicate detection, allowed updates and response correlation before mapping individual fields. Use the partner guide to check required fields and their formats.
How should I test 947 error handling?
Test a negative adjustment without converting it into a positive stock receipt. Preserve adjustment reasons and prevent a duplicate message from moving stock twice. Also test a lost response after destination processing so that a retry cannot create an unintended duplicate or repeated adjustment.
Which partners list X12 947?
The directory on this page links 8 partner entries that list this message. Choose your partner and channel, then confirm which messages and versions your account requires.
Connect EDI to your business systems
See how Stacksync can fit your enterprise EDI workflow. Bring one partner guide and a sample exchange to plan the system mapping, exception handling and production rollout.
