Skip to content
X12 EDI

Dow Inc. X12 940 Warehouse Shipping Order

Plan X12 940 Warehouse Shipping Order for Dow Inc. / Dow. Connect document identifiers to your business records, test exception handling and track each exchange to completion.

Segments
21
Loops
4
X12 940
Partner references ↗
Book an EDI demo ← All Dow transactions

Implementation guide

Dow Inc. / Dow: 940 mapping and validation

X12 940 Warehouse Shipping Order is used when stock is released to a warehouse for shipping. Preserve warehouse order, owner, ship-to and item so the warehouse fulfillment order in your business system stays connected to the original document.

This document is listed for Dow Inc. / Dow. Confirm the version, required fields and responses that apply to your account.

Map records and test the business result
Document or decisionRecord and matching IDsWhat to test
Match the business record warehouse fulfillment order

warehouse order, owner, ship-to and item
  • Define which combination of warehouse order, owner, ship-to and item identifies one business record, its lines and any later revision.
Update the receiving system Processing the warehouse fulfillment order

ID assigned by the receiving system and processing result
  • Test a cancellation after picking and define who approves any warehouse reversal.
  • Validate owner-specific SKU and unit mappings before allocating stock.
Check the processing result Processing status for the warehouse fulfillment order

Original document reference and matching response
  • Reconcile the warehouse fulfillment order with the source after a timeout before sending it again. A lost response can occur after the destination has already processed the document.

The document reference includes 21 segments. Use the segment reference below to locate the relevant parts of the message. Check required fields and repetition limits in the partner guide.

How the related documents differ

Each message represents a different business event. Use shared references to connect the records while tracking each message’s outcome separately.

Implementation steps

  1. Choose the starting event and owner

    Decide which application acts when stock is released to a warehouse for shipping. Name the operational owner of the warehouse fulfillment order and the team that resolves rejected or ambiguous messages.

  2. Keep record IDs connected

    Map warehouse order, owner, ship-to and item. Confirm qualifiers, code lists, units and date/time meaning against the agreed X12 version and Dow Inc. guide. Preserve the source reference alongside any new destination identifier.

  3. Test failures before launch

    Run the failure cases in the mapping table against realistic warehouse fulfillment order data. Check how the receiving system reports a rejection and how your team corrects it without creating a duplicate.

  4. Track every document to completion

    Record transport delivery and document validation separately from successful warehouse fulfillment order processing. Give unresolved errors an owner and check the receiving system before approving retries.

Go-live checklist

  • An approved 940 sample and the agreed version and partner guide are available.
  • The mapping tests pass with realistic warehouse fulfillment order data.
  • Each submitted document can be traced through delivery, validation and processing in the receiving system.
  • Your team knows how to investigate and recover a rejected or timed-out warehouse fulfillment order without processing it twice.

Transaction context

Where 940 Warehouse Shipping Order fits on Dow

On Dow, the X12 940 Warehouse Shipping Order can precede the 945 Warehouse Shipping Advice in an example Warehouse fulfillment cycle. Confirm the required sequence for your trading agreement.

Dow Inc. channels
1 of 1

1 of Dow Inc.'s 1 channel list 940

Trading partners
18

partner references list 940

Channels
20

channel entries list 940

Frequently listed alongside 940

Document structure

X12 940 Warehouse Shipping Order at the element level

The X12 940 reference contains 33 segment entries and 106 data elements; 53 are marked mandatory in this reference. Use the version and partner guide agreed for your account to confirm required fields.

Segments
33
Data elements
106
Mandatory elements
53
Segments with elements marked mandatory in this reference
Segment Elements Mandatory
W05 4 2
N1 4 1
N2 2 1
N3 2 1
PER 8 1
N9 6 1
NTE 2 1
W66 3 2
W6 2 1
LX 1 1
W01 8 2
G69 1 1
Key identifiers in 940
  • Order Status Code
  • Depositor Order Number
  • Entity Identifier Code
  • Name
  • Address Information
  • Contact Function Code
  • Reference Identification Qualifier
  • Description
Segment reference — 21 segments 4 loops · X12 940 Warehouse Shipping Order
ISA Interchange Control Header 16 elements

To start and identify an interchange of zero or more functional groups and interchange-related control segments

GS Functional Group Header 8 elements

To indicate the beginning of a functional group and to provide control information

ST Transaction Set Header 2 elements

To indicate the start of a transaction set and to assign a control number

W05 Shipping Order Identification 5 elements

To transmit identifying numbers and other basic data for this transaction set

N1 Loop Repeat: 10
N1 Name 4 elements

To identify a party by type of organization, name, and code

N2 Additional Name Information 2 elements

To specify additional names or those longer than 35 characters in length

N3 Address Information 2 elements

To specify the location of the named party

N4 Geographic Location 5 elements

To specify the geographic place of the named party

PER Administrative Communications Contact 3 elements

To identify a person or office to whom administrative communications should be directed

N9 Reference Identification 2 elements

To transmit identifying information as specified by the Reference Identification Qualifier

G62 Date/Time 4 elements

To specify pertinent dates and times

NTE Note/Special Instruction 2 elements

To transmit information in a free-form format, if necessary, for comment or special instruction

W09 Equipment and Temperature 2 elements

To relate equipment type and required temperatures

W66 Warehouse Carrier Information 3 elements

To specify transportation instructions relating to shipment

LM Loop Repeat: 10
LM Code Source Information 1 element

To transmit standard code list identification information

LQ Industry Code 2 elements

Code to transmit standard industry codes

LX Loop Repeat: 10
LX Assigned Number 1 element

To reference a line number in a transaction set

W01 Loop Repeat: 10
W01 Line Item Detail - Warehouse 9 elements

To transmit basic and most frequent shipment-related line-item data elements

G69 Line Item Detail - Description 1 element

To describe an item in free-form format

SE Transaction Set Trailer 2 elements

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

W20 Line-Item Detail - Miscellaneous 3 elements

To specify packing details of the items shipped

Related references

Other transactions in Dow

Other EDI documents listed on this channel.

Purchase Order Acknowledgment X12 855 Purchase Order X12 850 Motor Carrier Load Tender X12 204 Response To A Load Tender X12 990 Transportation Carrier Shipment Status Message X12 214 Warehouse Stock Transfer Shipment Advice X12 943 Warehouse Shipping Advice X12 945 Warehouse Inventory Adjustment Advice X12 947 Receiving Advice Acceptance Certificate X12 861

Showing 9 of 9 references

Browse the full directory

Dow Inc. / Dow EDI 940 questions

Common questions about 940 Warehouse Shipping Order on the Dow channel.

What is X12 940 Warehouse Shipping Order used for?

940 is used when stock is released to a warehouse for shipping. It carries information for the warehouse fulfillment order. Match it to your business system using warehouse order, owner, ship-to and item.

Is 940 required for Dow Inc. / Dow?

940 is listed for Dow Inc. / Dow. Confirm the required version and direction for your business unit and account with the partner.

What should I map for X12 940?

Start with warehouse order, owner, ship-to and item and the target warehouse fulfillment order. Define duplicate detection, allowed updates and response correlation before mapping individual fields. Use the partner guide to check required fields and their formats.

How should I test 940 error handling?

Test a cancellation after picking and define who approves any warehouse reversal. Validate owner-specific SKU and unit mappings before allocating stock. Also test a lost response after destination processing so that a retry cannot create an unintended duplicate or repeated adjustment.

How does 940 relate to other EDI messages?

X12 945 Warehouse Shipping Advice; X12 943 Warehouse Stock Transfer Shipment Advice are related documents also listed on Dow. Match these documents through their order, shipment or invoice references. Agree which response marks each business step as complete.

What is the difference between 940 and 945?

940 is used when stock is released to a warehouse for shipping. 945 is used when a warehouse reports what it shipped. Each message represents a different business step. Keep their record references connected and track the processing result for each message.

Connect Dow Inc. EDI to your business systems

See how Stacksync can fit your enterprise EDI workflow. Bring one partner guide and a sample exchange to plan the system mapping, exception handling and production rollout.

Book an EDI demo Explore the EDI platform